Posted 2 days ago
Medical Office Assistant
@ NYT-Pediatric Occupational Therapy
North Vancouver, British Columbia
Overview
NYT-Pediatric Occupational Therapy is hiring a part-time, in-person administrative assistant in North Vancouver to run front-desk and clinic administration for a pediatric occupational therapy clinic. The work covers welcoming families, managing bookings, handling bilingual communication in English and Farsi, billing, and maintaining confidential records. Pay is $21–$25 per hour depending on experience, with consistent weekly availability required and hours to be discussed.
Responsibilities:
- Greet children and families and manage the clinic front desk
- Manage bookings, cancellations, waitlists and schedule changes
- Send intake forms, consent documents and reminders
- Prepare invoices, track payments and assist with funding paperwork
- Maintain accurate, confidential records
Requirements summary:
- Fluent spoken Farsi and English required
- Strong organization and attention to detail
- Confidence with scheduling software, email and digital records
- Previous medical, rehabilitation or pediatric clinic experience is an asset
- Familiarity with Jane, IntakeQ and third-party funding preferred
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-11
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Hospital or clinic |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English, Persian |
Summary and details written by AI from the posting; the employer’s posting is the authority.
NYT-Pediatric Occupational Therapy
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Part-Time Clinic Receptionist / Administrative Assistant
NYT-OT | North Vancouver | In person
NYT-OT is a pediatric occupational therapy clinic supporting neurodivergent children and their families. We are looking for a warm, organized, and dependable administrative assistant to help our clinic run smoothly.
Responsibilities
- Welcome children and families and create a comfortable, respectful clinic experience.
- Manage bookings, cancellations, waitlists, and schedule changes.
- Respond professionally to calls, emails, and inquiries in English and Farsi.
- Send intake forms, consent documents, questionnaires, and reminders; follow up on missing information.
- Prepare invoices, track payments, and assist with funding paperwork.
- Coordinate administrative communication between families and the therapy team.
- Maintain accurate, confidential records.
- Keep reception and shared spaces organized and support daily clinic operations.
Requirements
- Fluency in spoken Farsi and English is required to communicate with the families we support.
- Strong organization, attention to detail, and follow-through.
- Friendly, professional communication and sound judgment.
- A calm, flexible approach when plans change or families need support.
- Confidence using scheduling software, email, and digital records.
- Ability to work independently, prioritize tasks, and ask for guidance when needed.
- Respect for confidentiality and a welcoming, neurodiversity-affirming approach.
Previous experience in a medical, rehabilitation, or pediatric clinic is an asset. Familiarity with Jane or IntakeQ, invoicing, and third-party funding processes is preferred.
Position details
- Part-time, in-person position in North Vancouver.
- Consistent weekly availability required; schedule and hours to be discussed.
- Hourly compensation: $21–$25, depending on experience.
To apply
Please send your résumé and a brief introduction to [email protected]. Include your weekly availability, earliest start date, and relevant clinic administration experience.
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