Posted 3 months ago
Medical Receptionist - Permanent
@ New Vision Family Health Team
Kitchener, Ontario
Overview
New Vision Family Health Team is hiring a permanent Medical Receptionist at 421 Greenbrook Drive, Kitchener, for 22.5 to 37.5 hours a week at $23.00 to $24.15 an hour. The role covers patient check-in, appointment scheduling, phone inquiries, and EMR-based administrative work including faxes, referrals and billing.
Pay:
$23–$24.15 an hour
Responsibilities:
- Greet and check in patients and visitors
- Schedule, cancel and reschedule appointments in the EMR
- Answer phone calls and communicate clinic information
- Process referrals, faxes and EMR messages
- Escalate clinical questions to care team members
Requirements summary:
- Medical Office Assistant program graduate or equivalent
- Minimum one year in primary care or clinical setting preferred
- EMR experience an asset
- Current BLS/CPR an asset
- Criminal record check and health screening required
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-08-16
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-20
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 37.5 |
| Travel | air: none · ground: none |
| Work setting | Hospital or clinic, Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Basic Life Support (BLS), CPR |
| Background checks | criminal record |
| Education | College diploma (required) |
| Fields of study | Medical Office Assistant |
| Perks mentioned | Generous paid time off, Retirement plan, Home office allowance |
Summary and details written by AI from the posting; the employer’s posting is the authority.
New Vision Family Health Team
Saved company profile
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- Other recorded names
- New Vision Family Health Team
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
NEW VISION FAMILY HEALTH TEAM JOB POSTING
Role: Medical Receptionist
FTE: Permanent, 22.5 – 37.5 hours/week (0.6 – 1.0 FTE)
Hourly Rate: $23.00 - $24.15
Location: 421 Greenbrook Drive, Kitchener, Ontario
About Us
New Vision Family Health Team is a multidisciplinary team of healthcare professionals dedicated to providing high-quality, patient-centred primary care in a caring, coordinated, and responsive environment. Located in the Waterloo Region, we provide comprehensive primary care services to more than 30,000 patients. We offer a friendly, collaborative, and professional workplace in a spacious facility.
Position Summary
The Medical Receptionist is a key member of the healthcare team, responsible for providing efficient, accurate, and patient-centered administrative support in a clinical setting. This role includes greeting and checking in patients, scheduling appointments, managing phone inquiries, processing referrals, faxes, emails, and electronic medical record (EMR) messages, as well as billing, patient enrolment, and appointment coordination. Working closely with physicians, clinical staff, and patients, the Medical Receptionist plays a vital role in creating a welcoming environment and supporting the smooth delivery of patient care.
Key Responsibilities
Patient Reception & Front Desk Support
- Welcome and assist patients and visitors in a professional and courteous manner.
- Check-in patients, verify personal and health information, and update records as needed.
- Communicate appointment delays, schedule changes, and other clinic information to patients.
Appointment & Telephone Coordination
- Answer incoming phone calls in a professional and courteous manner.
- Schedule, cancel, and reschedule appointments using the EMR.
- Provide patients with information regarding forms, referrals, test results, and instructions, where appropriate.
- Contact patients as needed to confirm information or communicate instructions from care providers.
Administrative & EMR Support
- Monitor and manage incoming EMR messages, emails, and electronic submissions.
- Receive, review, and distribute faxes, ensuring documents are accurately uploaded into the EMR.
- Process referrals, assist with patient enrolment, and support appointment coordination.
- Maintain accurate and timely documentation within the EMR.
- Escalate clinical questions or concerns to physicians, nurses, or other appropriate team members.
Qualifications
- Graduate of a Medical Office Assistant program or equivalent.
- Current Basic Life Support (BLS) / CPR, an asset.
- Successful completion of a Criminal Record Check.
- Completion of health screening requirements (MMR, Tdap, Varicella).
- Minimum one year of experience in a primary care or clinical setting preferred.
- Experience with Electronic Medical Record (EMR) systems, an asset.
- Strong communication, excellent time management, organization, and problem solving.
- Commitment to providing patient-centred care in a respectful and compassionate manner.
Compensation & Benefits
- Hourly wage ($23.00 - $24.15), commensurate with experience.
- Healthcare of Ontario Pension Plan (HOOPP).
- Extended healthcare plan (available for 0.8 -1.0 FTE).
- Paid time off, including:
- Vacation
- 8 paid sick days
- 1 paid birthday per year, following one year of employment
- Support for professional development, including continuance of salary and allowance.
Equity, Diversity & Inclusion
New Vision Family Health Team is committed to building a diverse and inclusive workplace that reflects the community we serve. We welcome applications from individuals of all backgrounds and lived experiences and are committed to providing an inclusive and barrier-free recruitment and selection process. Accommodation is available at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).
This posting is for a newly established position within New Vision Family Health Team.
While we thank all applicants for their interest, only those selected for an interview will be contacted.
For more information regarding our Family Health Team, please visit our website at www.newvisionhealth.ca
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