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First seen by our source: 10 days ago

Office Administrator & Receptionist

@ Hybrid Financial

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Toronto, Ontario

Full-time
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Overview

Hybrid Financial is hiring a full-time Office Administrator and Receptionist in downtown Toronto. The role covers reception, scheduling, mail and deliveries, office supplies, vendor coordination and general administrative support. The posting offers a competitive compensation package and a benefits package through Canada Life after probation.

Responsibilities:

  • Greet visitors and answer calls and emails
  • Schedule appointments and meetings
  • Manage mail, deliveries and office supplies
  • Assist with data entry, filing and events

Requirements summary:

  • High school diploma or equivalent
  • Proven receptionist or office administration experience
  • Proficiency in Microsoft Office and Zoom
  • Excellent communication and organizational skills

Tools & skills

Microsoft WordMicrosoft ExcelOutlookZoom

Benefits mentioned

Health insuranceDentalVisionLife insuranceEmployee assistance
Source and dates

Source type not verified · collage

Employer posting date
Not provided
First seen by our source
2026-10-28
Source record updated
2026-10-28

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week40 (estimated)
Scheduleday
Travelair: none · ground: none
Work settingOffice
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish
EducationHigh school (required), College diploma (preferred), Bachelor’s degree (preferred)
Perks mentionedStock or equity, Wellness, Free or discounted meals

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Hybrid Financial

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

AI-driven products and services to build your investor audience

Full company description

Founded in 2011, we are a high-impact outreach and awareness company that actively connects issuers to the investment community. Our data-driven approach helps us efficiently provide outreach on behalf of our small, medium, and large clients. From our head office in Toronto, Ontario, the Hybrid team offers comprehensive coverage of both the Canadian and U.S. markets.

LinkedIn followers
10,306
People associated on LinkedIn
91
Reported office locations
  • 222 Bay St, 26th Floor, Toronto, Ontario M5K 1B7, CA
Other recorded names
  • Hybrid Financial Ltd.
Specialties
  • Sales
  • Marketing
  • Business Development
  • Investor Relations
  • Distribution
  • Open End Funds
  • IPO's
  • Structured Product
  • ETF's
  • Flow Through
  • Hedge Funds
  • Client Servicing
  • Technology
  • Strategy
  • Closed End Funds
  • Regulation A
  • and Equity Crowdfunding
Profile identifies a recruitment agency
No
View all jobs Website

Founded in 2011, we are a high-impact outreach and awareness company that actively connects issuers to the investment community. Our data-driven approach helps us efficiently provide outreach on behalf of our small, medium, and large clients. From our head office in Toronto, Ontario, the Hybrid team offers comprehensive coverage of both the Canadian and U.S. markets.

FieldValue
IndustryFinancial Services
Company size51-200 employees
HeadquartersToronto, Ontario
Organization typePrivately Held
Year founded2011
SpecialtiesSalesMarketingBusiness DevelopmentInvestor RelationsDistributionOpen End FundsIPO'sStructured ProductETF'sFlow Through
Open jobs on Jobsy2
LinkedInView page
Job description

About Us

We are a fast-growing financial services company at the forefront of innovation, providing tailored solutions though our proprietary SaaS platform. Based in downtown Toronto, Hybrid Financial helps asset managers expand their reach and build stronger relationships with financial advisors across North America. You can learn more about us by visiting our website at https://hybridfinancial.com.

Job Overview

We are seeking a reliable, organized and self-motivated Office Administrator to join our team. The ideal candidate will be the first point of contact for our company, providing exceptional customer service and ensuring the smooth operation of our office. This role requires a proactive individual with strong multitasking abilities and a keen eye for detail.

Key Responsibilities

Reception Duties:

· Greet and welcome visitors in a professional and friendly manner.

· Answer and direct incoming phone calls, emails, and enquiries.

· Manage incoming and outgoing mail and deliveries.

· Schedule and coordinate appointments and meetings.

Office Administration:

· Maintain a clean and organized office environment on a daily basis.

· Manage and order office supplies, ensuring the office is fully stocked at all times.

· Coordinate with vendors and service providers as needed.

· Assist with basic administrative tasks, such as data entry, filing, and photocopying.

· Assist with the planning of company events.

· Maintain office equipment.

General Support:

· Provide general administrative support to staff as needed.

· Assist with special projects and other administrative duties as required.

Qualifications & Skills

· High school diploma or equivalent (Associate's or Bachelor's degree preferred).

· Proven experience as a receptionist, office administrator, or similar role.

· Excellent communication and interpersonal skills.

· Strong organizational and time-management abilities.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Zoom.

· Ability to multitask and prioritize tasks effectively.

· Professional appearance and demeanor.

· Ability to work independently.

· Strong problem-solving skills.

How to Apply:Please submit your resume in PDF. not in .DOC. Thank you.

Why Join Us?

· Be part of a growing and innovative financial technology company.

· Collaborate directly with leadership, sales, and technical teams.

· Competitive compensation package with Access to a comprehensive benefits package through Canada Life following probation, covering Health, Dental, Vision, Life, AD&D, and an Employee Assistance Program.

· A conveniently located office at Bay & Wellington – with a kitchen stocked for your healthy snack and caffeine cravings

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