First seen by our source: 4 hours ago
Office Operations and Admin
@ Intelica Solutions Inc.
Calgary, Alberta
SIGNALS
Overview
Intelica Solutions Inc. is hiring a full-time office operations and admin coordinator to run daily operations across two offices supporting about 35 team members. The role covers vendors, supplies, events, light AP/AR and expense support, and limited administrative support to the President. The posting asks for an office-based, hands-on coordinator who works independently and with discretion.
Responsibilities:
- Oversee daily operations across two offices
- Coordinate vendors, maintenance and repairs
- Support accounts payable, receivable and expense reconciliation
- Plan and execute multiple company events per year
- Provide light administrative support to the President
Requirements summary:
- Experience as an Office Coordinator or similar role
- Strong organizational skills and follow-through
- Professional communication and high discretion
- Comfortable acting independently
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Intelica Solutions Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 3 |
Job description
Overview
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.
The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.
Key Responsibilities
Office Operations
This Role Is Ideal For Someone Who
🚫 Who This Role Is Not For
This Role Is Not a Fit For Someone Who
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first role, with a strong emphasis on operational coordination, and limited executive support.
The right person is a dependable, proactive team member who takes ownership, works efficiently and with discretion, and continually looks for ways to improve processes and support the team.
Key Responsibilities
Office Operations
- Oversee daily office operations across two offices supporting ~35 team members
- Coordinate vendors, maintenance, repairs, and service providers
- Manage office supplies, kitchen inventory, and shared spaces
- Maintain and continually improve operational processes and vendor relationships
- Ensure offices run smoothly without being involved in day‑to‑day people friction
- Assist in processing accounts payable and receivable
- Enter and reconcile expense reports
- Support month‑end close activities and financial administration
- Work closely with the accounting team to ensure accuracy, timeliness, and follow‑up
- Use QuickBooks (experience is an asset, not required)
- Plan and execute multiple company events per year
- Create event plans and manage event budgets
- Coordinate logistics, vendors, and communications
- Provide light, day‑to‑day administrative support to the President
- Manage scheduling, coordination, and prioritization of requests as needed
- Act with discretion and sound judgment
- Experience as an Office Coordinator or similar role
- Strong organizational skills, speed, and follow‑through
- Comfortable acting independently, with support from leadership
- Professional communication and high discretion
- Warm, team‑oriented, service‑minded approach
- Assertive when needed, while remaining collaborative
- Strong sense of ownership and accountability
This Role Is Ideal For Someone Who
- Enjoys being the operational backbone of an office
- Prioritizes clear communication, accountability, and follow-through
- Interest in hands‑on AP/AR, expenses, and month‑end exposure (not full accounting)
- Naturally brings:
- Warmth and approachability
- Speed and decisiveness
- Discretion and professional judgment
- Assertiveness when follow‑ups are needed
🚫 Who This Role Is Not For
This Role Is Not a Fit For Someone Who
- Is looking for a pure Executive Assistant role
- Wants calendar‑heavy, travel‑heavy, or board‑level executive exposure
- Expects to manage people immediately
- Is on a CPA / controller track or seeking deep accounting ownership
- Dislikes being office‑based or hands‑on with logistics
- Focuses on conflict resolution or HR employee issues (this role avoids day‑to‑day friction)
Journal
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