Posted yesterday
Program Assistant, Job ID #5053
@ JVS Toronto
Toronto, Ontario
Overview
JVS Toronto is hiring a full-time Program Assistant on a one-year contract, with possible regular employment, for its Integrated Employment Services program in Toronto Centre. The role supports clients seeking work through referrals, intakes, data entry and employer reimbursement claims. The posting states a salary of $50,639 to $51,657 and 35 hours per week.
Responsibilities:
- Screen referrals, conduct intakes and schedule assessments
- Enter data and maintain electronic and paper participant files
- Follow up with clients and employers, process reimbursement claims
- Maintain tracking spreadsheets and prepare program reports
- Support online and in-person events
Requirements summary:
- High school diploma
- 1-2 years of administrative experience
- Strong technical skills and database proficiency
- Strong organizational and communication skills
- Customer service orientation, culturally sensitive
- Clear criminal record and judicial matters check
Tools & skills
Source and dates
Employer career site / ATS feed · jazzhr
- Employer posting date
- 2026-11-12
- First seen by our source
- 2026-11-13
- Source record updated
- 2026-11-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Social & community services |
| Experience | 1+ years |
| Hours per week | 35 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Background checks | criminal record |
| Education | High school (required) |
| Perks mentioned | Generous paid time off, Retirement plan, Employee discount, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
JVS Toronto
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
A non-profit organization in the GTA offering employment, training, and recruitment services for all job seekers.
Full company description
JVS Toronto plays a vital role in Toronto and York Region ensuring that job seekers reach their potential at work and employers build the workforce they need to be successful. We do this through a mix of general and specialized services to job seekers from all backgrounds and situations, and employers from all sectors. We have extensive experience providing career exploration, job search support, employment recruitment, mentoring, job coaching and retention, as well as vocational assessments across nine locations. Our dedicated team of multi-disciplinary professionals are experienced in providing services to students, youth and adults. In particular, we are knowledgeable in supporting individuals with disabilities, newcomers to Canada, at-risk youth, and mature workers.
- LinkedIn followers
- 27,997
- People associated on LinkedIn
- 292
- Reported office locations
- 74 Tycos Drive, Toronto, Ontario M6B 1V9, CA
- 1280 Finch Ave. W., Suite 607, North York,, Ontario M3J 3K6, CA
- Jane Finch Mall, 1911 Finch Ave. W., Unit 3, North York, Ontario M3N 2V2, CA
- 30 Karachi Dr., Unit #66, Markham, Ontario L3S 0B6, CA
- 184 Front St E, Suite 203, Toronto, ON M5A 4N3, CA
- 2868 Ellesmere Rd, Scarborough, Ontario M1E 4B8, CA
- 1530 Albion Rd, Albion Centre, Unit 41, Etobicoke, Ontario M9V 1B4, CA
- 9600 Bathurst Street, Joseph & Wolf Lebovic Jewish Community Campus, Vaughan, Ontario L6A 3Z8, CA
- 540 Finch Ave W, Toronto, Ontario M2R 1N7, CA
- Business categories
- Employment
- Non Profit
- Professional Services
- Other recorded names
- JVS Toronto
- Specialties
- Career & Employment Services
- Jewish Community Services
- Employment Supports for People with Disabilities
- Newcomer Services
- Employer Services
- Youth Programs
- Financial Literacy
- Retail & Corporate Training
- Employment Agency
- and Job Search Support
- Profile identifies a recruitment agency
- Yes
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
JVS Toronto plays a vital role in Toronto and York Region ensuring that job seekers reach their potential at work and employers build the workforce they need to be successful. We do this through a mix of general and specialized services to job seekers from all backgrounds and situations, and employers from all sectors. We have extensive experience providing career exploration, job search support, employment…
| Field | Value |
|---|---|
| Industry | Non-profit Organizations |
| Company size | 51-200 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Nonprofit |
| Year founded | 1947 |
| Specialties | Career & Employment ServicesJewish Community ServicesEmployment Supports for People with DisabilitiesNewcomer ServicesEmployer ServicesYouth ProgramsFinancial LiteracyRetail & Corporate TrainingEmployment Agencyand Job Search Support |
| Open jobs on Jobsy | 11 |
| View page |
Hours: 35 hours per week
Location: Toronto Centre
Employment Type: Full-time – one-year contract (with possibility of full-time regular employment)
Start Date: As soon as possible
Vacancy Type: Existing position
About JVS Toronto
At JVS Toronto, we believe everyone deserves the opportunity to build a meaningful career. Since 1947, we’ve empowered thousands of individuals each year through employment, career development, and assessment services across Toronto and York Region. We also partner with businesses to help them find the talent they need to succeed.
As a registered charity, we’re proud to offer many of our services at no cost, thanks to generous funding. Learn more about our impact: www.jvstoronto.org.
Why Join Us?
- Generous Time Off – Start with three weeks of paid vacation, plus paid sick time, personal wellness days, and family-related leave, to support a healthy work–life balance.
- Benefits & Pension Plan – Access a health and dental benefits plan, an Employee Assistance Program, and a defined benefit pension plan with employer contributions.
- Inclusive & Supportive Culture – Join a collaborative and inclusive organization committed to diversity, equity and belonging.
- Additional Perks – Access corporate discounts and other programs that support your overall well-being.
About the Program
The JVS Integrated Employment Services (IES), funded by MLITSD and managed by WCG, provides employment services to unemployed individuals of all ages, financial backgrounds and skills to help them gain and retain employment within their field or a related field. To achieve its goal, the program provides a range of services including one-on-one employment counselling, employment workshops, job development/placement services and job retention supports. In addition, IES collaborates with other programs to ensure efficient and smooth operations through streamlining client referrals to appropriate services.
As a Program Assistant you will:
• Provide information to potential clients and referral sources, along with promoting services and answering questions knowledgeably
• Screen referrals for accuracy and appropriateness, conduct intakes and schedule assessment appointments
• Support system/process implementation, including completing data entry in funder’s database and maintaining electronic file records
• Conduct regular follow-ups to track client progress, obtain relevant information and collect required documentation
• Communicate and follow up with employers on financial incentive agreements, process reimbursement claims, flagging any missing documentation
• Set up and maintain up-to-date participant records and accurate filing systems, along with storage and disposal in accordance with JVS Toronto Privacy Policy
• Maintain tracking spreadsheets as well as utilize multiple database tools to update participants’ progress and outcomes including preparation of program reports
• Provide administrative support during online and in person events, maintain office supplies and equipment
Minimum Qualifications & Experience:
• High school diploma
• 1-2 years of administrative experience
• Strong technical skills and a proven ability to master new databases and tools
• Effective verbal and written communication skills with a proven ability to conduct research
• Strong organizational and time-management skills; detail oriented
• Strong administration skills; analytical and problem solving abilities
• Experience with data entry, inventory, spreadsheets, report presentation
• Customer service oriented and strong interpersonal skills; culturally sensitive
• Ability to learn systems used by the agency (i.e. Salesforce, CAMS-EOIS and Caseflo)
• A clear Criminal Record and Judicial Matters Check is required for this position
Ready to Make an Impact?
Apply now with your resume and cover letter!
JVS Toronto is an Equal Opportunity Employer. If you require accommodation at any stage of the recruitment process, please contact Human Resources.
As part of our recruitment process, we may use AI-enabled tools to support resume screening and candidate matching. However, applications are reviewed by a member of our hiring team.
We embrace diversity and encourage all qualified candidates to apply. We thank all applicants for their interest; only those selected for an interview will be contacted.
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