Posted 8 days ago
Project Administrator
@ Altis
Halifax, Nova Scotia
Overview
Altis is hiring a Project Administrator for its Construction Services team in Halifax, NS, a permanent full-time role. The work combines project coordination, document control, and accounts payable and budget administration for construction projects. The posting states a salary of $60,000 to $90,000 annually, depending on experience.
Pay:
$60,000–$90,000 a year
Responsibilities:
- Coordinate project documents, contracts, permits and drawings
- Maintain project budgets, schedules and progress reports in Yardi
- Process accounts payable, purchase orders and contractor draws
- Prepare cost reports and reconcile expenditures
- Organize meetings, agendas and minutes
Requirements summary:
- Experience in construction administration, coordination or accounting
- Knowledge of accounts payable and budget tracking
- Experience with Yardi or similar systems
- Strong Microsoft Office skills, especially Excel
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-10-30
- Source record updated
- 2026-10-30
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Women, Racialized people, Indigenous peoples, People with disabilities, 2SLGBTQ+ |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Altis
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Connecting top talent to meaningful work across Canada
Full company description
Since 1989, Altis has been a Canadian staffing leader and is one of Canada’s largest independent staffing firms, connecting top talent to meaningful work across industries and sectors. More than just your staffing firm, we’re your staffing partner. Our specialized, expert recruiters consult with you to understand your sector and specific talent needs, and then source the most qualified candidates, from entry-level to executive management, at the most competitive rates. Every year, we place more than 4,000 experienced candidates nationwide, fueling our clients’ businesses while building careers worth celebrating.
- LinkedIn followers
- 289,738
- People associated on LinkedIn
- 269
- Reported office locations
- 102 Bank St, Suite 300, Ottawa, ON K1P 5N4, CA
- 330 Bay Street, Suite 700, Toronto, ON M5H 2S8, CA
- 905 West Pender St, Suite 405, Vancouver, British Columbia V6C 1L6, CA
- Other recorded names
- Altis
- Specialties
- staffing
- recruitment
- IT staffing
- F&A staffing
- and Administration & Support staffing
- Profile identifies a recruitment agency
- Yes
Since 1989, Altis has been a Canadian staffing leader and is one of Canada’s largest independent staffing firms, connecting top talent to meaningful work across industries and sectors. More than just your staffing firm, we’re your staffing partner. Our specialized, expert recruiters consult with you to understand your sector and specific talent needs, and then source the most qualified candidates, from entry-level…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 51-200 employees |
| Headquarters | Ottawa, ON |
| Organization type | Privately Held |
| Year founded | 1989 |
| Specialties | staffingrecruitmentIT staffingF&A staffingand Administration & Support staffing |
| Open jobs on Jobsy | 410 |
| View page |
Location: Halifax, NS
Language: English, strong written and verbal communication skills
Salary: $60,000$90,000 annually, depending on experience
Employment Type: Permanent, full-time
About the Opportunity
Are you an organized, detail-oriented professional who enjoys keeping construction projects on track? An established organization in the property and construction sector is looking for a Project Administrator to support its Construction Services team, bringing together project coordination, document management, and financial administration.
Working closely with project managers, construction professionals, contractors, and finance teams, you'll play an important role in keeping projects organized, budgets accurate, and stakeholders informed. This is an opportunity for someone who enjoys variety, takes ownership of their work, and thrives in a collaborative environment.
What's In It for You
A diverse role combining construction project administration and accounting support
Exposure to multiple construction projects and cross-functional teams
Opportunities to improve processes and strengthen project coordination practices
A collaborative environment where attention to detail and initiative are valued
Competitive compensation based on experience and qualifications
Your Responsibilities
You'll coordinate project documentation, including contracts, work orders, permits, access requests, drawings, and close-out records.
You'll support RFQs, RFPs, tender submissions, presentations, and project communications.
You'll maintain project budgets, schedules, milestones, risk assessments, and progress reporting using Yardi.
You'll provide full-cycle accounts payable support, processing purchase orders, invoices, contractor draws, and consultant payments.
You'll prepare anticipated cost reports, reconcile expenditures, monitor budgets, and coordinate financial reporting with Accounting.
You'll organize meetings, prepare agendas and minutes, manage departmental expenses, and maintain accurate project records.
You'll collaborate with internal teams and external partners to resolve discrepancies and improve administrative processes.
Skills and Qualifications
Previous experience in construction administration, project coordination, or construction accounting
Strong understanding of accounts payable, purchase orders, contractor draws, and budget tracking
Experience using Yardi or similar project management and financial systems
Familiarity with construction documentation, contracts, tenders, permits, and document control
Strong Microsoft Office skills, particularly Excel, Word, and Outlook
Excellent organizational, communication, and problem-solving skills, with the ability to manage competing priorities
Note from the Hiring Manager
"We're looking for someone who enjoys being the person who keeps everything organized and moving forward. Someone who's comfortable working with both project documentation and numbers, takes initiative, and enjoys supporting a busy construction team."
Why Partner with Altis
If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.
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