Posted 8 days ago
Project Administrator
@ Iconic Power Systems Inc.
Mississauga, Ontario
Overview
Iconic Power Systems Inc. is hiring a full-time Project Administrator to assist the Project Management Team and office staff with documentation, billing, reporting, record retention and onboarding of program personnel. The role requires 1-3 years of administrative experience and intermediate to advanced Microsoft Office skills, including Microsoft Project. The posting states a remuneration package with health and RRSP benefits.
Responsibilities:
- Prepare and maintain project documentation for program execution
- Attend meetings, record minutes and distribute them
- Enter data to track program delivery progress
- Reconcile and complete invoices and monitor equipment rentals
Requirements summary:
- 1-3 years of administrative experience
- Intermediate to advanced Microsoft Office and Microsoft Project skills
- Valid Class 5 driver's licence
- Strong written and verbal communication skills
- College or university degree is an asset
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-10-29
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Project management |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Perks mentioned | Retirement plan |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Iconic Power Systems Inc.
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
The Power of Connection
Full company description
Since 2008, ICONIC has been constructing the critical infrastructure that connects people to power. We partner with utility companies, independent power producers (IPPs), EPCMs, and General Contractors across traditional and renewable power industries, ensuring safe, predictable, and professional project outcomes. ICONIC provides end-to-end integrated services to support your project: from engineering to earthworks, distribution, and electric utility construction. The combination of ICONIC’s size, experience, workforce, and integrated service offering creates unmatched value for our clients. Every project we undertake starts with a solid foundation. Iconic won’t compromise its core values for profit. Safety, quality, skilled people, and experience allow us to deliver truly lasting value to our clients’ project outcomes. Safety: We go home safe every night. Integrity: Around here our word means something. Quality: Our quality stands on its own. Accountability: We provide solutions, not problems. Teamwork: Great people working together. The power of connecting multiple services across our client’s project lifecycle gives us the unique ability to deliver end-to-end project support. From engineering, civil earthworks, electric utility substation construction, overhead or underground distribution services, and site remediation, we truly transform our offering to meet our client’s site and scope requirements. By bringing more of the services integral to a project’s success in-house, ICONIC is able to self-perform many activities that might otherwise be subcontracted. This offers several advantages to our clients, such as greater integration and communication across all team members. WHAT WE DO: Electric Utility Construction, Substation Services, Civil Earthworks, Distribution, Engineering, Panel Fabrication, Procurement INDUSTRIES WE SERVE: Utilities, Oil & Gas, Renewable Power: Solar, Wind & Battery Energy Storage Get in touch with us to learn more: (403) 910-3823
- LinkedIn followers
- 6,479
- People associated on LinkedIn
- 187
- Reported office locations
- 505 Carmek Boulevard, Rocky View County, Alberta T1X 2N2, CA
- 115 Quarry Park Rd SE, Calgary, Alberta T2C 5G9, CA
- 5179 Fountain St N, Breslau, Ontario N0B 1M0, CA
- Business categories
- Construction
- Consulting
- Professional Services
- Other recorded names
- Iconic Power Systems Inc.
- Specialties
- Greenfield & Brownfield Services
- Switch Gear Installation
- Substation Construction & Commissioning
- High Voltage Substation Services
- Ground Grid Installation & Testing
- Earthworks
- Civil Construction
- Erosion Control
- Reclamation Services
- Hydroseeding
- Tackifiers & Soil Stabilizers
- Access Road Construction & Maintenance
- Power Distribution Services
- Utility Substation Services
- Oil & Gas Substation Services
- Renewable Energy Integration
- EPC Construction
- Renewable Energy EPC
- Substation Design & Engineering
- Utility Engineering
- and Breaker Installation up to 500KV
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Since 2008, ICONIC has been constructing the critical infrastructure that connects people to power. We partner with utility companies, independent power producers (IPPs), EPCMs, and General Contractors across traditional and renewable power industries, ensuring safe, predictable, and professional project outcomes. ICONIC provides end-to-end integrated services to support your project: from engineering to…
| Field | Value |
|---|---|
| Industry | Utilities |
| Company size | 201-500 employees |
| Headquarters | Rocky View County, Alberta |
| Organization type | Privately Held |
| Year founded | 2008 |
| Specialties | Greenfield & Brownfield ServicesSwitch Gear InstallationSubstation Construction & CommissioningHigh Voltage Substation ServicesGround Grid Installation & TestingEarthworksCivil ConstructionErosion ControlReclamation ServicesHydroseeding |
| Open jobs on Jobsy | 28 |
| View page |
Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services. If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you. We offer an attractive remuneration package including health and RRSP benefits.
Summary
The Project Administrator directly assists the Project Management Team, in addition to office staff in matters which may include documentation preparation and creation, program billing, daily program and client reporting, record and document retention, and assisting in onboarding of program personnel.
Qualifications
- College or University Degree are an asset for this role. Related experience can be taken into consideration.
- 1-3 years experience in an administrative position
- Intermediate to advanced experience in Microsoft Office suite including Microsoft projects.
- Previous site administration experience will be considered an asset.
Skills
- Demonstrated knowledge of health and safety practices and procedures in a safety sensitive workplace.
- Excellent organization and planning skills.
- Proficient communication and the ability to work with multiple stakeholders.
- Strong analytical skills.
Duties
- Ensure that the Project Management teams have all the necessary documentation for program execution.
- Attend meetings, record minutes, and distribute.
- Data entry for tracking progress on program delivery.
- Assist with the onboarding of new program personnel.
- Assist with travel and hotel booking for field staff.
- Assist HSE and Quality teams with the delivery of program and contract deliverables.
- Invoice reconciliation and completion.
- Monitoring and tracking equipment rentals.
- Support the Project Management to ensure that all necessary client and company policies and procedures are implemented and followed.
Personal Characteristics
- Safety - We go home safe every night.
- Integrity - Around here our word means something.
- Quality - Our quality stands on its own.
- Accountability- We provide solutions, not problems.
- Teamwork - Great people working together.
- You have a calm demeanour and thrive in high-stress situations. You possess a nimble mind – You can think on your feet and resolve issues quickly.
- Capable of implementing a culture of winning.
- You are someone people rely on. You are responsible and dependable.
- Approachable by all levels.
- Not afraid to approach difficult situation and dig in to find a solution.
- Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.
Other
- Valid Class 5 Drivers license.
- Strong written and verbal communication skills.
Additional Information
The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.
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