Project Administrator

Project Administrator

Location: Toronto, ON (Hybrid, 4 days on-site, Fridays remote)
Language: Strong written and verbal communication skills in English
Duration: 6-month contract, with potential for extension
Compensation: $27-29 hourly

About the Opportunity
Are you a detail-oriented Project Administrator who enjoys keeping projects organized, finances on track, and teams connected? We're looking for a proactive professional to join a collaborative Construction Services team within a leading real estate organization in Toronto.

In this role, you'll support multiple construction projects, balancing project administration, financial tracking, and documentation management. You'll work closely with an experienced colleague and a supportive team, taking ownership of smaller projects while helping ensure completed projects are properly closed out.

What's In It for You
• Join a welcoming, hardworking team that values collaboration, initiative, and mutual support.
• Gain exposure to construction project administration, financial processes, and project closeout activities.
• Enjoy a hybrid schedule, with Fridays working from home and a transit-accessible office.
• Take on meaningful responsibilities with the potential for a contract extension.

Your Responsibilities
• You'll coordinate day-to-day project activities, including scheduling, stakeholder communications, contractor access, security arrangements, and deadline tracking.
• You'll take ownership of project closeouts, ensuring all required documentation, financial records, and closeout reports are complete and properly filed.
• You'll maintain Excel spreadsheets to track project budgets, expenditures, forecasts, and financial information.
• You'll support invoice processing, purchase orders, contractor payments, cost coding, and monthly financial reporting deadlines.
• You'll review contractor and consultant invoices, reconcile discrepancies, and collaborate with accounting teams to support timely payments.
• You'll maintain project records, contracts, permits, tender documentation, and progress reports while supporting multiple project timelines.

Skills and Qualifications
• 2+ years of experience in project administration or coordination, ideally within construction, real estate, or property management.
• Strong Excel skills, including experience maintaining budgets, tracking expenditures, and organizing financial data.
• Familiarity with financial documentation, invoice processing, purchase orders, budget reporting, and project cost tracking.
• Previous experience managing project closeout documentation and understanding the steps required to formally close completed projects.
• Experience with Yardi is a strong asset; familiarity with Procore or similar project management systems is also valued.
• Excellent organizational and communication skills, with the ability to manage competing deadlines and collaborate effectively.
• A proactive, helpful approach, with the confidence to ask questions, take initiative, and support teammates.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.