Posted 26 months ago
Project Administrator
@ Ainsworth
Calgary, Alberta
Overview
Ainsworth is hiring a full-time Project Administrator to give general administrative support to Project Managers on client projects. The work covers change orders, RFIs, shop drawings, subcontract agreements, meeting minutes and project file control. The posting offers benefits from the first day, hybrid working where applicable, and RRSP matching.
Responsibilities:
- Enter change orders and correct project documentation
- Track RFIs and process shop drawings
- Draft subcontract agreements and review bonds and insurance certificates
- Record and distribute meeting minutes
- Prepare O&M manuals and assist with as-built drawings
Requirements summary:
- Post-secondary education or equivalent work experience
- 3 years tracking documentation in Procore, SharePoint or Viewpoint
- Superior Microsoft Office skills
- Ability to meet deadlines and prioritize a heavy workload
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · jobvite
- Employer posting date
- 2024-09-29
- First seen by our source
- 2026-10-11
- Source record updated
- 2026-10-11
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Perks mentioned | Generous paid time off, Retirement plan, Performance bonus, Employee discount, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Ainsworth
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Our customers depend on their buildings, industrial assets, processes, and energy management, to help them meet competitive challenges. For over 75 years, customers across Canada and the United States have relied on Ainsworth as their single source partner for installing and keeping their assets safe, effective, and energy efficient. ERCA/EAS #7001379
- LinkedIn followers
- 33,587
- People associated on LinkedIn
- 1,773
- Reported office locations
- 131 Bermondsey Road, Toronto, Ontario M4A1X4, CA
- 3392 Wonderland Rd S, London, Ontario N6L 1A8, CA
- 100-2588 27 St NE, Calgary, Alberta, CA
- 3680 E 2nd Ave, Vancouver, British Columbia V5M 0A4, CA
- 18220-102 Edmonton Ave, Castor, Alberta T5S 1S7, CA
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- 3718 Mitchelmore Ave, Saskatoon, Saskatchewan S7P 0B9, CA
- 1560 McDonald St, Regina, Saskatchewan S4N 6M6, CA
- 766 Pandora Ave E, Winnipeg, Manitoba R2C 4S2, CA
- 1200 Avenue McGill Collège, Montreal, Quebec H3B 4G7, CA
- 1930 Rue Onésime-Gagnon, Montreal, Quebec H8T 3M6, CA
- 10 Centre Dr, Monroe, New Jersey 08831, US
- 185A St, Surrey, British Columbia V3S 7A4, CA
- 3057 Barons Rd, Nanaimo, British Columbia V9T 3Y6, CA
- 759 Evett St, Sarnia, Ontario N7S 5N3, CA
- 880 Farewell St, Oshawa, Ontario L1H 6N6, CA
- 1510 Old Falconbridge Rd, Greater Sudbury, Ontario P3A 4N8, CA
- 5536 Eglinton Ave W, Mississauga, Ontario M9C 5K5, CA
- 69 Auriga Dr, Nepean, Ontario K2E 7Z2, CA
- 17400 SW Upper Boones Ferry Rd, Durham, Oregon 97224, US
- 1515 E Kirby St, Detroit, Michigan 48211, US
- 24300 Southfield Rd, Southfield, Michigan 48075, US
- 1375 Rue Frank-Carrel, Québec, Quebec G1N 2E7, CA
- 860 Denison St, Markham, Ontario L3R 4H1, CA
- 11600 Crossroads Circle, Middle River, Maryland 21220, US
- 83-40 N 72nd Dr, Queens , Arizona 11385, US
- 13162 SE 32nd St, Bellevue, Washington 98005, US
- Business categories
- Service Industry
- Mechanical Engineering
- Heating, Ventilation, and Air Conditioning (HVAC)
- Commercial
- Other recorded names
- Ainsworth Inc
- Specialties
- Technical trade services
- Energy Conservation & Demand Management
- IT infrastructure solutions
- Emergency Technical Service
- HVAC Sales and Service and more
- Services techniques spécialisés
- Économies d'énergie et gestion de la demande
- Service technique d'urgence
- Vente et service de CVCA
- and Solutions d'infrastructure informatique
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Our customers depend on their buildings, industrial assets, processes, and energy management, to help them meet competitive challenges. For over 75 years, customers across Canada and the United States have relied on Ainsworth as their single source partner for installing and keeping their assets safe, effective, and energy efficient. ERCA/EAS #7001379
| Field | Value |
|---|---|
| Industry | Facilities Services |
| Company size | 1,001-5,000 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Privately Held |
| Specialties | Technical trade servicesEnergy Conservation & Demand ManagementIT infrastructure solutionsEmergency Technical ServiceHVAC Sales and Service and moreServices techniques spécialisésÉconomies d'énergie et gestion de la demandeService technique d'urgenceVente et service de CVCAand Solutions d'infrastructure informatique |
| Open jobs on Jobsy | 182 |
| View page |
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!
Job Summary
The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM’s to assist in the delivery of projects and services to Ainsworth’s clients. Focus is on contributing to operational excellence and delivery with the operations team.
Responsibilities:
- Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to:
- Change order entry and correct documentation
- Drafting minutes of meetings, contracts and correspondence.
- Ensure accurate and timely project administration including: entry of change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
- Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
- Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
- Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Ainsworth’s requirements; follow up with contractors to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet requirements.
- Maintain organized project files in accordance with company’s Project File Structure.
- Attend meetings and record and distribute minutes of meeting.
- Expedite or coordinate information submitted by owner, consultants, contractors and suppliers.
- Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
- Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed
Qualifications:
- Post-secondary education in related area of study or equivalent work experience.
- 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
- Superior computer skills and knowledge of related computer applications, including the Microsoft Office Suite of programs (Word, Excel, PowerPoint)
- Demonstrated ability to meet deadlines and prioritize a heavy workload.
- Proven systematic and organized approach to multi-tasking.
- Ability to work under time constraints and adapt to change.
Why work at Ainsworth (a GDI company)?
Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.
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