Posted last month
Project Administrator
@ Arctic Arrow Group
Surrey, British Columbia
Overview
Arctic Arrow Group is hiring a full-time Project Administrator to support its BC regional projects from the Abbotsford head office. The role covers project setup in Spectrum, timesheet and payroll submission, purchase orders to subcontractors, and project files and reporting. The posting states a pay range of $23–$26 per hour, Canada Life and myHSA benefits, and RRSP matching after one year.
Pay:
$47,840–$54,080 a year
Responsibilities:
- Provide administrative support to project controller, managers and foremen
- Maintain project files, timesheets and payroll submissions
- Issue purchase orders to subcontractors and manage traffic permits
- Set up projects in Spectrum and prepare daily, weekly and monthly reports
- Support invoicing, closeout and change order documentation
Requirements summary:
- Minimum 3 years project administration or construction-related experience
- Strong organizational skills and attention to detail
- Proficiency in Microsoft Office including MS Project and SharePoint
- Grade 12 completion required
- Post-secondary study in a related field preferred
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · workable
- Employer posting date
- 2026-09-25
- First seen by our source
- 2026-10-11
- Source record updated
- 2026-10-25
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required), College diploma (preferred) |
| Perks mentioned | Retirement plan |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Arctic Arrow Group
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
In 1981, on opposite sides of the province and independent of each other, Arctic Power Systems and Arrow Installations opened their doors for business. Both companies worked hard to achieve a long history of success as powerline contractors in Western Canada. In 2010, Arctic Power Systems acquired Arrow Installations, growing the company into one of the largest privately owned powerline contractors in Western Canada. In June 2022 , the company was acquired by Java Holdings Ltd, investment vehicle for the Budzinski Family who have extensive experience in the contracting and construction field both in Canada, the US, and Europe. Together, as Arctic Arrow, we are focused on providing a safe, positive working environment for our employees and investing in valued and sustainable relationships with our clients. We are a Canadian owned powerline construction company offering design, engineering, construction and maintenance services for transmission and distribution powerlines throughout Western Canada and the Western United States.
- LinkedIn followers
- 4,873
- People associated on LinkedIn
- 88
- Reported office locations
- 18509 96 Avenue, Surrey, BC V4N 3P7, CA
- Business categories
- Construction
- Human Resources
- Recruiting
- Commercial
- Electrical Distribution
- Staffing Agency
- Other recorded names
- Arctic Arrow Group
- Arctic Arrow Powerline Group Ltd.
- Specialties
- Construction & Maintenance of Overhead & Underground Powerlines
- Feeder Cable Installation and Maintenance
- Strorm and Trouble Call Response - North America Wide
- and Transmission & Distribution
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
In 1981, on opposite sides of the province and independent of each other, Arctic Power Systems and Arrow Installations opened their doors for business. Both companies worked hard to achieve a long history of success as powerline contractors in Western Canada. In 2010, Arctic Power Systems acquired Arrow Installations, growing the company into one of the largest privately owned powerline contractors in Western…
| Field | Value |
|---|---|
| Industry | Construction |
| Company size | 201-500 employees |
| Headquarters | Surrey, BC |
| Organization type | Privately Held |
| Year founded | 1981 |
| Specialties | Construction & Maintenance of Overhead & Underground PowerlinesFeeder Cable Installation and MaintenanceStrorm and Trouble Call Response - North America Wideand Transmission & Distribution |
| Open jobs on Jobsy | 5 |
| View page |
POSITION OVERVIEW
Reporting to the Director, Finance & Administration and Project Controller (PCA), and working with the Payroll and Accounts Receivable Departments at Head Office (Abbotsford), the Project Administrator (PA) is responsible for providing a wide range of project administrative support functions for the BC regional area. The PA works closely with the PCA, Project Manager (PM) and General Foremen (GF) who provide general direction and request operational support to ensure the successful execution of our projects.
KEY RESPONSIBILITIES
- Provide day-to-day administrative support to the Project Controller, Project Managers, General Foremen, and other members of the project team.
- Update project trackers as required.
- Print forms and project binders for field crews.
- Provide backup support for timesheet processing as needed, including collecting and reviewing daily field timesheets, updating tracking spreadsheets, and submitting payroll information to the Payroll Department.
- Create and maintain organized project files including work orders, quality control documents, purchase orders, as-built drawings, and third-party costs.
- Set up and manage new projects in Spectrum (in-house ERP system); track project progress and prepare Daily, Weekly, and Monthly reports as required.
- Issue Purchase Orders to subcontractors (field locates, excavation, hydrovac, flaggers, etc.).
- Ensure traffic permits are in place prior to project commencement.
- Coordinate and book travel arrangements for project-related activities; prepare and submit daily crew location sheets and update the Resource Schedule.
- Liaise with clients, subcontractors, and internal stakeholders to resolve discrepancies, respond to technical queries, and attend progress meetings as required.
- Support project invoicing, closeout activities, change order documentation, and reconciliation of change management records.
- Forward employee reimbursements, receipts, and vacation requests to the Payroll Department, ensuring appropriate approvals are in place.
- Perform other administrative support tasks as required.
QUALIFICATIONS AND EXPERIENCE
- A minimum of 3 years’ experience in a project administration or construction-related role.
- Finance for Accounting experience is considered an asset.
- Strong organizational and planning skills with a high level of attention to detail.
- Excellent written and verbal communication skills; ability to build trusting relationships with field staff, office teams, clients, and suppliers.
- Experience with field reporting, project administration, and hourly payroll timecard submission.
- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, MS Project, Outlook, and SharePoint.
- Completion of Grade 12 Education; post-secondary courses in a related field from a recognized institution are preferred.
- Previous experience in the power transmission and/or distribution industry is a strong asset.
Arctic Arrow offers a competitive compensation and benefits package.
Compensation Range: $23–$26/hour.
Benefits: Canada Life and myHSA.
RRSP matching contributions, after 1 year of employment.
Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.
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