Posted 26 days ago
Project Administrator
@ AES Engineering
Calgary, Alberta
Overview
AES Engineering is hiring a full-time Project Administrator for its Calgary office. The role supports project setup, document preparation, proposals and team coordination in a fast-paced, fully in-office setting. The posting lists RRSP matching, extended medical and dental benefits, and a health wellness spending account.
Responsibilities:
- Prepare and format construction document packages
- Assist with project setup, closeout and proposals
- Proofread, format and compile project documents
- Liaise with marketing, finance, designers and engineers
- Assist with special projects and office administration
Requirements summary:
- Bachelor's degree in business administration or equivalent
- Proposal coordination and RFP response experience
- Prior administrative support experience, preferably in A/E/C
- Strong proofreading, formatting and editing skills
- Proficiency with Microsoft Office and PDF editing tools
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-11
- First seen by our source
- 2026-10-12
- Source record updated
- 2026-10-12
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (required) |
| Fields of study | Business Administration |
| Perks mentioned | Retirement plan, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
AES Engineering
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Electrical Engineers, Lighting Designers, & Technology Specialists working together to Design a Better Tomorrow
Full company description
AES Engineering provides comprehensive electrical engineering and lighting design services for building construction projects. With offices in Vancouver, Victoria, Kelowna and Calgary, and a staff of over 130 professionals, we work in close collaboration with many leading architects, designers and clients. Founded in 2001, our team has completed thousands of projects in a broad range of sectors, size, and complexity such as hospitals, research laboratories, commercial buildings, recreational facilities, hotels, educational institutions, high-end residential projects, transit, and industrial buildings. We are experienced in Leadership in Energy and Environmental Design (LEED) projects including Gold and Platinum level certification, as well as projects pursuing the Living Building Challenge. We are also corporate members of the BC Hydro Power Smart Alliance and APEGBC’s Organizational Quality Management Program. Our experienced staff are industry certified professionals with the following credentials: • Professional Engineer, P.Eng., (BC, Alberta, Saskatchewan, Ontario, Nova Scotia, Yukon) • Professional Engineer, P.E., (State of Washington and Arizona) • Fellow of Engineers Canada • LEED Accredited Professional • IALD Professional Lighting Designer • Registered Communications Distribution Designer • Certified Technology Specialist Our team continually exchanges new ideas and design approaches both internally and with peers in the engineering community in order to provide the most comprehensive design approach as well as the most cost-effective, sustainable, and functional solutions. We would be happy to discuss how we may be of service to you. Please feel free to contact us in Vancouver at (604) 569-6500, in Victoria at (250) 381-6121 or in Calgary at (403) 910-4660.
- LinkedIn followers
- 7,209
- People associated on LinkedIn
- 148
- Reported office locations
- 1066 W Hastings St, 710, Vancouver, British Columbia V6E 3X1, CA
- 3795 Carey Road, Suite 500, Victoria, BC V8Z 6T8, CA
- 639 5 Ave SW, Suite 1920, Calgary, Alberta T2R 1J4, CA
- 554 Leon Ave, 501, Kelowna, British Columbia V1Y 6J6, CA
- Business categories
- Construction
- Lighting
- Interior Design
- Architecture
- Other recorded names
- AES Engineering
- AES Engineering Ltd
- Specialties
- Power distribution
- Architectural lighting
- Life safety systems
- Communications
- Audio Visual systems
- Control systems
- Electrical Design
- Lighting Design
- Code Expertise
- Security
- 3D Modelling
- and LEED
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
AES Engineering provides comprehensive electrical engineering and lighting design services for building construction projects. With offices in Vancouver, Victoria, Kelowna and Calgary, and a staff of over 130 professionals, we work in close collaboration with many leading architects, designers and clients. Founded in 2001, our team has completed thousands of projects in a broad range of sectors, size, and…
| Field | Value |
|---|---|
| Industry | Construction |
| Company size | 51-200 employees |
| Headquarters | Vancouver, British Columbia |
| Organization type | Privately Held |
| Year founded | 2001 |
| Specialties | Power distributionArchitectural lightingLife safety systemsCommunicationsAudio Visual systemsControl systemsElectrical DesignLighting DesignCode ExpertiseSecurity |
| Open jobs on Jobsy | 3 |
| View page |
About AES Engineering
AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work together to help design a better tomorrow.
Over the past 25 years, AES has attracted many innovative minds in the business, to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.
About the Role
We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be involved in project setup, document formatting, proposal preparation, and more. As part of a collaborative team, you’ll have the opportunity to work across multiple departments and contribute to exciting, impactful projects.
Key responsibilities include, but are not limited to:
- Prepare and format construction document packages
- Assist with project setup/closeout and proposal completion
- Proofread, format, and compile documents for various project stages
- Assist with project and resource planning
- Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
- Make a great first impression of AES with clients, guests and vendors
- Procure office supplies and equipment as required
- Assist with the onboarding and offboarding of team members
- Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
- Other administrative duties as needed
Our Must Haves:
- Bachelor’s Degree in Business Administration or equivalent
- Experience in proposal coordination and preparing RFP responses
- Prior administrative support experience, preferably in the A/E/C industry
- Strong document proofreading, formatting, and editing skills
- Proficiency with Microsoft Office Suite and PDF editing tools
- Ability to adapt to company-specific standards and procedures
- Excellent communication and organizational skills
- Ability to work well in a team and meet deadlines in a fast-paced environment
Why Join AES Engineering?
- RRSP matching.
- Extended medical and dental benefits.
- Health wellness spending account.
- Opportunity for career development and professional growth.
- A collaborative work environment that encourages innovation and teamwork.
How to Apply
Please submit your resume if you are interested in this role, and for more information, please visit our company website www.aesengr.com. We appreciate your interest in AES Engineering, but due to the high volume of applicants we receive, only those who are qualified will be contacted.
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