Posted 4 months ago
Project Administrator & Coordinator
@ ASSYSTEM
Toronto, Ontario
Overview
Assystem is hiring a Project Administrator & Coordinator to support its new Canadian team on engineering and consulting projects. The role covers document control, project coordination, security clearance administration and quality management system support. The posting states a full-time employment type and a college diploma or university degree with at least 1 year of relevant experience.
Responsibilities:
- Coordinate project documentation, revision control and records
- Support project teams with scheduling, reporting and milestone tracking
- Manage security clearance applications, renewals and site access
- Support the Integrated Management System and quality audits
Requirements summary:
- College diploma or university degree in business or engineering technology
- Minimum 1 year in project administration or document control
- Proficiency with Microsoft Office, Teams and SharePoint
- Strong organizational and communication skills
Tools & skills
Source and dates
Employer career site / ATS feed · smartrecruiters
- Employer posting date
- 2026-07-17
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (required), Bachelor’s degree (required) |
| Fields of study | Business Administration, Project Management, Engineering Technology, Office Administration |
| Perks mentioned | Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
ASSYSTEM
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Assystem, one of the world's leading independent nuclear engineering companies, is committed to accelerating the energy transition. We see ourselves as an activist in the development of nuclear energy, convinced that it is an essential part of the fight against climate change. 8,000 switchers, spread in 13 countries in Europe, Asia, Africa and the Middle East are working every day to make the energy switch by accelerating the development of nuclear and renewable energies, power grids, clean hydrogen projects and low-carbon transport. We design and supervise major projects through our engineering activities and accelerate our customers' digital transformation. We also develop new solutions to build faster and improve the performance of complex infrastructures. 59 years of experience have made Assystem a key partner of the world's largest industrial groups: CEA, EDF, ENEC, Enedis, Engie, Framatome, ITER, K.A. CARE, Naval Group, NICDC, Orano, RATP, Rolls Royce, Royal Commission, Sellafield, SNCF... Assystem is ranked in the Top 3 companies in the nuclear energy sector.
- LinkedIn followers
- 535,740
- People associated on LinkedIn
- 8,151
- Reported office locations
- 11, Allée de l'arche, Tour Egée, Courbevoie, Ile-de-France 92400, FR
- 6998 King Fahd Rd, 4540, Al Olaya, Riyadh 12331, Arabie saoudite, Al Olaya, SA
- Olaya, Al Khobar 31952, Arabie saoudite, Al-Khobar, 31952, SA
- 161 Castlereagh Street, Sydney, AU
- Omar Ibn El Khattab, Intercontinental CityStar Hotel, 2ème étage, Le Caire, 11757, EG
- Abu Dhabi Plaza Complex, Fatima Bint Mubarak St. (Nadja St.) off Hamdan St., Abu Dhabi, AE
- Indigo Icon Tower Jumeirah Lakes Towers Cluster F, Suite 708, Dubai, AE
- Makasiiniranta 14, Pori, Satakunta 28100, FI
- 199 des Voeux Road, Suite 3801, 38/F, Infinitus Plaza, Sheung Wan, Hong Kong, CN
- 69 JP and Devi Jambukeshwar Arcade Millers Road, 4th Floor, Bengaluru, IN
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- Unit No. 2702, 27th Floor, Rupa Renaissance, Juinagar, MIDC TTC Industrial Area,, Plot No. D-33 & D-207, Turbhe, Navi Mumbai,, Thane, Maharashtra, IN
- Merkezi Fransa Ankara Merkez Subesi Aşağı Öveçler Mah. 1314 Cad. Gençler, Apt. No: 9/4, Çankaya, Ankara, TR
- Shahrisabz street, block 5A 100060 Mirabad district, Tashkent, UZ
- 1, Rue Georges Joubert, Avoine, Centre-Val de Loire 37420, FR
- 7 Rue Commandant Malbert, Bâtiment la Caravelle, Brest, 29200 , FR
- 2, Rue de la Piquetterie, TERATEC, Bruyères-le-Châtel, Île-de-France 91680, FR
- 44, Rue des Vindits, Cherbourg, Normandy 50130, FR
- 3, Rue De La Galmy, Val D'europe, Chessy, Île-de-France 77700, FR
- Avenue de la Cèze, Pôle d'activité Irène Joliot Curie, Codolet, 30200, FR
- 2, Route de Bergues, Centre d'Affaires Creanor, Coudekerque-Branche, Hauts-de-France 59210, FR
- 1, Quai de l'avenir, Business Centre Dieppe Normandie, Dieppe, Normandy 76200, FR
- 2, Rue de l'expansion, Erstein, Grand Est 67150, FR
- 49, Avenue de Chantemerle, Gien, Centre-Val de Loire 45500, FR
- Haslingden Road, Innovation House, Evolution Park, Blackburn, England BB1 2FD, GB
- 2440/2430 The Quadrant Aztec West, Bristol, BS32 4AQ, GB
- Stanier Way, Mallard House, Derby, England DE21 6BF, GB
- 175 West George Street, Turnberry House, Glasgow, Scotland G2 2LB, GB
- 20 Old Bailey, Blackfriars, England EC4M 7AN, GB
- Abingdon Road, Office 28, Culham Innovation Centre, D5 Culham Science Centre, Abingdon , OX14 3DB, GB
- 7-8 Pickersgill Court, Quay West Riverside Business Village, Sunderland, England SR5 2AQ, GB
- 5 Ingwell Drive, Westlakes Science & Technology Park, England CA24 3, GB
- 30, Allée Léopold Sédar Senghor, Lyon Gerland, Lyon, Auvergne-Rhône-Alpes 69007, FR
- 245, Boulevard Michelet, Marseille, Provence-Alpes-Côte d'Azur 13008, FR
- 106, Avenue Marx Dormoy, Montrouge, Île-de-France 92220, FR
- 72, Rue de la République, Le Petit-Quevilly, Normandy 76140, FR
- 2, Rue du Pont Noir, Pierrelatte, Auvergne-Rhône-Alpes 26700, FR
- 1, Rue Paul-Louis Héroult, Romans-sur-Isère, Auvergne-Rhône-Alpes 26100, FR
- ZI du Plateau Est, Saint-Valery-en-Caux, 76460 , FR
- 30, Rue Auguste Piccard, BUSINESS CENTER, Saint-Genis-Pouilly, Auvergne-Rhône-Alpes 01630, FR
- 10 Rue des Champs Godin, Saint-Laurent-Nouan, 41220 , FR
- 1102, Rue Irène et Frédéric Joliot, Saint-Paul-lez-Durance, Provence-Alpes-Côte d'Azur 13115, FR
- Tabuk Business Center TBC Prince Mamduh Bin Abdul Aziz Street, Tabuk, SA
- King Fahad Rd. Salman Al Farisi, Gate #2, 1st Floor, Office #8, Yanbu , 46451, SA
- 152 Elizabeth St, Melbourne, Victoria 3000, AU
- 41-43 St Georges Ter, Level 8, Perth, Western Australia 6000, AU
- Awfis, 1st Floor, RE11 Near Vikramnagar Iscon, Ambli Rd, Ambli, Ahmedabad, 380 058, IN
- Amara Sri, Old No. 313, New No. 455 Block No. 75, 7th Floor, Anna Salai Teynampet, Chennai, 600 018, IN
- Plot No. 77A, Sector 18 Shaheed Ripon Katyal Marg, Gurugram, Haryana 122015, IN
- 6G, 6th Floor, Vaishnavi Cynosure, 2-48/5/6, Old Mumbai Highway, Telecom Nagar Extension, Gachibowli,, Hyderabad, 500 032, IN
- PS Srijan Tech Park, 8th Floor Plot No. DN-52, Block DN Electronic Complex, Sector V Salt Lake City, Kolkata, 700 091, IN
- OZ Plaza, Ground Floor, Viman Nagar, Off Nagar Road, Pune, 411 014, IN
- Angle Rue des Remparts & Rue Bovis, Z.I. Fare Ute – Centre Puea Pahonu, Papeete, Tahiti 98713, PF
- 228, Rue Georges Lèques, Nouméa, Pont des Français, 98874 , NC
- 1 Rue de Westphalie, Montigny-le-Bretonneux, Île-de-France 78180, FR
- Grande Rue, Salives, Bourgogne-Franche-Comté 21580, FR
- 13, Rue Marie-Louise Dissard, Toulouse, Occitanie 31300, FR
- 66, Avenue Marcel Dassault, Zone Des Deux Lions, Tours, Centre-Val de Loire 37200, FR
- 292 Rue Carnot, Vauvert, 30600, FR
- 41, Avenue des Ribas, Venelles, Provence-Alpes-Côte d'Azur 13770, FR
- Business categories
- Industrial Engineering
- Mechanical Engineering
- Aerospace
- Other recorded names
- ASSYSTEM
- Assystem
- Specialties
- Engineering
- Nuclear
- Energy
- Infrastructure
- Transport
- Hydrogen
- Digital
- and Renewables
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Assystem, one of the world's leading independent nuclear engineering companies, is committed to accelerating the energy transition. We see ourselves as an activist in the development of nuclear energy, convinced that it is an essential part of the fight against climate change. 8,000 switchers, spread in 13 countries in Europe, Asia, Africa and the Middle East are working every day to make the energy switch by…
| Field | Value |
|---|---|
| Industry | Business Consulting and Services |
| Company size | 5,001-10,000 employees |
| Headquarters | Courbevoie, Ile-de-France |
| Organization type | Public Company |
| Specialties | EngineeringNuclearEnergyInfrastructureTransportHydrogenDigitaland Renewables |
| Open jobs on Jobsy | 1 |
| View page |
Company Description
Addressing climate change is one of the defining challenges of our time, and the transition to low-carbon energy is at the heart of building a sustainable future. At Assystem, our mission is to accelerate the global energy transition by combining engineering expertise, project management excellence, and digital innovation.
With more than 8,000 employees across 13 countries in Europe, the Middle East, and Asia, Assystem works on and delivers major programs in nuclear and renewable energy, grid modernization, and hydrogen solutions that support the decarbonization of transport and industry.
Assystem is expanding into Canada at an exciting moment in the global energy transition. As a new and growing presence in the Canadian nuclear and infrastructure landscape, we are building a high-impact team to drive innovation, embed world-class digital capability, and help accelerate major low-carbon projects.
Job Description
The Project Administrator provides administrative, coordination, document control, quality assurance, and security clearance support to Assystem Canada project teams. This role ensures project information, records, deliverables, and administrative processes are managed accurately and efficiently to support the successful delivery of engineering and consulting projects.Coordinate the collection, review, organization, and maintenance of project documentation throughout the project lifecycle.
- Support Project Managers and project teams with scheduling, meeting coordination, action tracking, project reporting, and the tracking of project milestones, deliverables, and administrative requirements.
- Maintain project records, trackers, SharePoint sites, collaboration platforms, and controlled documentation, including document numbering, revision control, distribution, filing, archiving, and document submissions through client portals and document management systems.
- Support onboarding activities for project personnel and subcontractors, including security clearance applications, renewals, transfers, site access requests, security screening, and training.
- Maintain security clearance records, monitor clearance expiry dates, and liaise with client security organizations and internal stakeholders regarding security requirements.
- Support the implementation and maintenance of Assystem Canada's Integrated Management System (IMS) and Quality Management System, including maintaining quality records, procedures, forms, and templates, assisting with audits, corrective action tracking, KPI reporting, and management review activities.
- Verify project documentation complies with company procedures and client requirements.
- Coordinate with internal departments and external stakeholders to resolve administrative issues and information requests.
- Contribute to continuous improvement initiatives, administrative process optimization, and tasks related to Assystem Canada's ongoing setup (e.g., finding new office space).
Qualifications
- College diploma or university degree in Business Administration, Project Management, Engineering Technology, Office Administration, or a related discipline.
- Minimum 1 year of experience in project administration, project coordination, document control, or a similar role.
- Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Experience maintaining controlled documentation, records, and administrative processes.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, SharePoint, and electronic document management systems.
- Good understanding of business administration and document management practices.
Additional Information
- Join Assystem Canada and contribute to the successful delivery of major engineering and consulting projects.
- Work in a collaborative, multidisciplinary environment supporting infrastructure, energy, and nuclear sector projects.
- Opportunities to contribute to continuous improvement initiatives and support the growth of Assystem Canada's operations.
- Training and development opportunities are available to support professional growth.
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.
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