Project manager, Yonge Subway Extension Project

Project manager, Yonge Subway Extension Project

Position Summary

Reporting to the Senior Manager, Yonge North Subway Extension (YNSE), the Project Manager is responsible for coordinating and managing the City's participation in the planning, design, approvals, construction, commissioning, and municipal acceptance activities associated with the YNSE.

The position serves as a key interface between the City, Metrolinx, its delivery partners, consultants, contractors, neighboring municipalities, and internal City departments. The Project Manager coordinates technical reviews, manages municipal infrastructure interfaces, monitors schedules and risks, and facilitates resolution of issues affecting the City's interests.

The position supports the transition of surface infrastructure and utility relocation works, station, rail and systems infrastructure, and other project work packages into construction, ensuring municipal requirements, infrastructure protection, public safety, and operational needs are appropriately addressed under the strategic direction of the Senior Manager.

Key Duties and Responsibilities

A. Project Management and Governance

• Support the City's participation in the YNSE ensuring municipal requirements and interests are represented throughout project delivery.
• Monitor project scope, schedules, milestones, dependencies, risks, and commitments across design, approvals, and construction work packages.
• Coordinate the City's Technical Advisory Committee and multidisciplinary reviews, tracking comments, decisions, and outstanding issues through to resolution.
• Identify emerging risks and issues, recommend solutions, and escalate matters requiring management direction.

B. Technical Review and Infrastructure Coordination

• Coordinate City reviews of engineering designs, technical reports, drawings, specifications, and construction plans affecting municipal infrastructure.
• Identify and facilitate resolution of utility conflicts, drainage and stormwater issues, construction staging constraints, access requirements, and other infrastructure interfaces.
• Coordinate input to ensure municipal standards, constructability, accessibility, and operational requirements are considered.
• Track technical comments and unresolved design issues and ensure appropriate follow-up with Metrolinx and its delivery partners.

C. Municipal Approvals and Construction Oversight

• • Coordinate municipal permits and approvals, including road occupancy, access, temporary use, utility works, and other applicable requirements.
  • Coordinate and oversee construction activities affecting municipal infrastructure, public rights-of-way, traffic operations, public safety, accessibility, and City services.
  • Work with City departments, Metrolinx, contractors, and consultants on construction staging, traffic management, site access, utility relocations, and infrastructure protection.
  • Monitor construction progress, coordinate inspections and site reviews, track deficiencies and non-compliance issues, and facilitate timely resolution.
  • Coordinate commissioning and municipal acceptance requirements, including record drawings, testing documentation, asset information, warranties, and outstanding deficiencies.

Duties and Responsibilities Cont'd

D. Stakeholder and Intergovernmental Coordination

• Serve as a key City contact for coordination with Metrolinx, delivery partners, consultants, contractors, utility companies, government agencies, and neighbouring municipalities.
• Represent the City's interests at technical reviews, project meetings, construction coordination meetings, and intergovernmental forums.
• Coordinate stakeholder input, document commitments and decisions, and resolve competing priorities and cross-boundary issues.
• Coordinate City input on development applications and municipal infrastructure initiatives affected by the subway extension.

E. Schedule, Risk and Resource Management

• Monitor project milestones, submission schedules, approval dependencies, and construction interfaces affecting the City.
• Track risks, issues, decisions, and commitments, identifying responsible parties and escalating significant concerns.
• Identify resource requirements for design reviews, permits, construction meetings, inspections, commissioning, and municipal acceptance.
• Coordinate with management and City departments to address workload, resource gaps, construction readiness, and potential impacts on municipal operations.

F. Reporting and Strategic Advice

• Prepare project updates, briefings, reports, and recommendations on progress, risks, outstanding issues, resource requirements, and municipal impacts.
• Provide analysis and recommendations on technical issues, schedule pressures, construction impacts, and emerging project risks.
• Maintain oversight of City commitments and support management and Council reporting as directed by the Senior Manager.

Education and Experience

• Degree in Civil Engineering or a related discipline.
• Professional Engineer (P.Eng.) designation or an equivalent in Ontario is considered an asset.
• Minimum of 7 years of progressive experience in project management, infrastructure planning and delivery, municipal engineering, transportation, or major capital infrastructure projects.
• Demonstrated experience coordinating multidisciplinary teams, reviewing technical submissions, managing stakeholder interfaces, and resolving competing priorities.
• Experience with municipal approvals, construction coordination, inspections, commissioning, or asset handover is an asset.
• Experience working with municipalities, transit agencies, consultants, contractors, or other public-sector infrastructure delivery organizations is an asset.
• Project Management Professional (PMP) designation is considered an asset.
• Valid Ontario Class G driver's licence and access to a vehicle for corporate business, in accordance with City requirements.

Required Skills/Knowledge

• Strong project management, schedule monitoring, risk management, resource planning, and problem-solving skills.
• Knowledge of municipal infrastructure design, construction, permitting, operations, and acceptance processes.
• Ability to interpret technical drawings and reports, identify infrastructure conflicts, and assess project risks.
• Strong stakeholder management, negotiation, communication, and conflict-resolution skills.
• Ability to coordinate multidisciplinary teams and influence outcomes across organizational boundaries.
• Sound judgement, initiative, accountability, and ability to manage competing priorities in a complex public-sector environment.
• Proficiency in project management, document management, scheduling, and reporting systems.
• Commitment to the City's corporate values of care, collaboration, courage, and service.

Leadership Competencies

• Demonstrates personal leadership
• Builds people and culture
• Cultivates open communication
• Shapes the future
• Navigates and leads through complexity and change

Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees’ link on the City’s Careers Page.

We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.