First seen by our source: 7 hours ago
Real Estate Administrative Assistant / Transaction Coordinator
@ Haupt Phaneuf Real Estate Team
Edmonton, Alberta
Overview
Haupt Phaneuf Real Estate Team at eXp Realty is hiring a full-time, in-office real estate administrative assistant and transaction coordinator starting January 2027. The role runs the operational side of residential, acreage, land and commercial transactions across Greater Edmonton, covering listings, contracts, compliance and scheduling. Pay is $40,000 to $46,000 per year plus performance and referral bonuses.
Responsibilities:
- Manage new listings, descriptions and price changes in Paragon MLS
- Prepare contracts, amendments and track condition deadlines and possession dates
- Maintain SkySlope and FINTRAC compliance files
- Schedule team calendars for appointments, photography and inspections
- Manage social media, book photographers and write captions and YouTube descriptions
Requirements summary:
- Highly organized and precise with details
- Confident written communication with clients, lawyers and agents
- Ability to manage deadlines across several active files
- Paragon, SkySlope and Microsoft Office experience a strong asset
- Real estate licence a strong asset but not required
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Real estate licence (associate or licensed assistant), strong asset |
| Perks mentioned | Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Haupt Phaneuf Real Estate Team
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
About the role
The Haupt Phaneuf Real Estate Team at eXp Realty is growing, and we're looking for an organized, detail-driven professional to run the operational side of our business. We work on residential, acreage, land and commercial transactions across Greater Edmonton, and every deal takes a lot of coordination between "listing signed" and "keys handed over." In this role, you're the person who keeps it all on track.
You'll work directly with team leads Mathew Haupt and Dane Phaneuf and support the wider team where needed. This is a full-time, in-office position starting January 2027.
Key responsibilities
- Listings: new listings in Paragon MLS, descriptions, price changes, and conditional and sold updates
- Transactions: contracts and amendments, e-signatures, condition deadlines and possession dates
- Compliance: SkySlope files and FINTRAC documentation, from first contract to closed file
- Scheduling: team calendars covering listing appointments, photography, measurements and inspections
- Marketing: managing all of our social media platforms, booking photographers, organizing listing media, and writing social captions and YouTube descriptions
- Client and business support: client updates, our contact database and vendor invoices
Who we're looking for
- Highly organized, precise with details, and confident writing to clients, lawyers and other agents
- Comfortable juggling deadlines across several active files at once
- Experience with Paragon, SkySlope and Microsoft Office is a strong asset
- A real estate licence (associate or licensed assistant) is a strong asset
- Real estate experience is valued but not required, and we'll invest in the right person. Unlicensed hires complete the REALTORS® Association of Edmonton tech tools and Paragon Essentials courses as part of onboarding
Pay
$40,000 to $46,000 per year, plus performance and referral bonuses.
Why join us
You'll work alongside eXp Realty ICON agents Dane Phaneuf and Mathew Haupt on one of Edmonton's most active real estate teams. You'll see a wide range of deals, play a central role in how the business runs, and grow with a team that's expanding.
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