Reception & Administrative Clerk

Join Syntronic: Where Your Innovation Shapes the Future

At Syntronic, we don't just follow industry trends—we set them! Join us in partnering with visionary companies and the brightest minds to turn ground-breaking ideas into reality. Imagine working on cutting-edge telecom advancements, pioneering automotive tech, life-saving healthcare innovations, and next-gen industrial automation. Our projects are diverse, impactful, and at the forefront of technological innovation. Be a part of something extraordinary!

Who are we?:

Syntronic is a global leader in design and development, specializing in electronics, electro-mechanics, and software. We’re not just a company; we’re a community of innovators. Our teams work on projects that define the future—from creating state-of-the-art communication systems and autonomous vehicles to advancing IoT solutions that revolutionize everyday life. At Syntronic, your work will make a real difference.

What we're looking for:

We are seeking individuals who want to:

· Collaborate with top-tier clients on transformative, cutting-edge projects.

· Engage with and learn from industry leaders

· Innovate from concept to completion, ensuring high standards.

· Gain international experience on global projects.

· Thrive in an entrepreneurial environment that supports new ideas.

· Explore multiple sectors like telecommunications, automotive, healthcare, and industrial automation.

Are you ready to join a leading global engineering design house specializing in embedded software/hardware, electronics, and electro-mechanics? We are seeking an energetic and enthusiastic team player who takes pride in their work, wants to be part of a fast-growing dynamic organization, and is eager to continue growing and developing themselves.

The Reception & Administrative Clerk serves as the first point of contact for visitors, employees, and callers, ensuring a professional, welcoming, and efficient office environment. This role provides reception, administrative, and operational support to multiple departments, helping maintain smooth day-to-day office operations while delivering excellent customer service and ensuring accuracy, organization, and confidentiality in all tasks.

What you will do

1. Reception & Visitor Services

• Welcome visitors, register arrivals, and ensure compliance with visitor access and security procedures, including the issuance and collection of visitor badges.

• Answer and direct incoming phone calls, respond to general inquiries, and ensure callers are connected with the appropriate employees or departments.

• Receive, sort, and distribute incoming mail and other deliveries.

• Maintain a clean, organized, and professional reception area that creates a positive first impression.

• Coordinate the care and maintenance of lobby plants and ensure reception and common areas remain presentable.

2. Administrative & Office Support

• Scan, copy, organize, file, and distribute documents as required.

• Prepare and complete credit application forms, ensuring all required supporting documentation and information are provided accurately.

• Assist departments with general administrative duties, document preparation, data entry, and other clerical tasks.

• Coordinate the ordering, purchasing, and setup of FIKA services and related office supplies and amenities.

• Provide general administrative support to the Finance team and other departments as needed.

• Monitor office supplies and coordinate replenishment to support daily business operations.

• Handle confidential information and documentation with discretion and professionalism.

3. Commercial Team Support

• Monitor and manage the shared commercial inbox, ensuring incoming requests and correspondence are reviewed, logged, and directed appropriately.

• Receive, track, log, and distribute Requests for Proposals (RFPs) to the appropriate team members.

• Assist with order entry and related administrative activities, ensuring information is entered accurately and in a timely manner.

• Support the commercial team with document preparation, data entry, record maintenance, and general coordination.

• Follow up on administrative requests as needed to support efficient workflow and timely completion of tasks.

4. Office Coordination & Employee Engagement

• Coordinate office social events.

• Arrange catering and refreshments for meetings, events, and other office activities.

• Coordinate office amenities and related services to support a comfortable and welcoming workplace.

• Assist with general office coordination and special projects as required.

What you'll need to get the job done

• Strong organizational, time-management, and multitasking skills, with the ability to prioritize competing demands.

• Excellent verbal and written communication skills, with a professional, courteous, and customer-focused approach.

• Strong attention to detail and a high degree of accuracy in data entry, document handling, and administrative tasks.

• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

• Comfortable using office equipment, including printers, scanners, and photocopiers.

• Ability to handle confidential and sensitive information with discretion.

• Demonstrated initiative, sound judgment, and the ability to work independently as well as collaboratively across departments.

• Strong interpersonal skills and a positive, service-oriented attitude.

• Flexibility and adaptability in responding to changing priorities and day-to-day operational needs.

What will make us REALLY love you

• Previous experience in reception, administration, clerical support, or a general office environment.

• Professionalism and customer service

• Organization and attention to detail

• Communication and interpersonal effectiveness

• Confidentiality and discretion

• Initiative and problem-solving

• Teamwork and cross-functional collaboration

• Flexibility and time management

Base salary of $50,000 - 52,000

This posting is for an active vacancy.

What you’ll love about us:

At Syntronic, our employees are our greatest asset. We foster innovation, collaboration, and excellence, offering opportunities for personal and professional growth. Join a global community that values creativity and diversity.

Ready to Shape the Future with Us?

If you’re ready to elevate your career and be part of a team that’s making a real impact, we want to hear from you. Apply today and embark on your journey with Syntronic, where your ideas and innovations can truly make a difference.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.