Registrar

The Opportunity:

Safer Communities and Enforcement Services, has a challenging opportunity in Prince Albert for a mature, motivated, responsible, team orientated individual in the Safer Communities and Neighbourhoods (SCAN North) office. Reporting directly to the Deputy Director of SCAN North, you will oversee the day-to-day functions of a growing, vibrant office.

As the registrar/office manager, the incumbent's goal will be to perform supervisory, administrative and investigative duties in support of the SCAN team and SCAN program within the province. This position will be of interest to an individual who understands the concept of achieving goals by working together, welcomes the challenge of providing an important service to the province, working in a criminal investigation environment, dealing with a diverse and often challenging public and working under a heavy workload where deadlines must be met.

You will be familiar with the application and mandate of The Safer Communities and Neighbourhoods Act, Seizure of Criminal Property Act, Criminal Enterprise Suppression Act and Witness Protection Act, within the province of Saskatchewan. Under these Acts, plainclothes, covert investigations, surveillance, and enforcement are conducted, by investigating properties where alleged illegal activities are suspected.

• Utilizing computerized video editing equipment with an investigative mindset, you will monitor, document, and edit information from covert surveillance video at a standard suitable for evidentiary and court purposes. You will be involved in training others in this technique.
• You will conduct interviews and obtain in take statements in person or by telephone from complainants about illegal activity to update existing or to compile new investigation files for assignment to SCAN investigators.
• You will be responsible for inputting SCAN investigational information, accessing and conducting queries on confidential Provincial law enforcement agency databases.
• You will word process and data enter letters, memorandums, statistics, SCAN reports on the Safer Communities and Neighborhoods database RMS System, and court documents for various levels of the judicial system in relation to the Acts mentioned.
• You will establish, maintain and navigate around inside the PRISM data base, administrative records management and operational records systems to access, add, confirm, change or delete information upon the request of the Team or Team Leaders.
• You will prepare, edit, and distribute highly confidential/protected intelligence reports to appropriate law enforcement agencies as well as receive, compile, and disseminate confidential/protected information from law enforcement agencies to the Investigative Unit.
• At times you may be the sole source of contact in the office for two SCAN Units. You will have a strong commitment to officer safety, and thereby maintain contact via mobile radio systems, phone and GPS communications with members working in the field on projects within the two units at the same time.
• You will be the main point of contact with the public, that may include high risk health subjects, a dedicated criminal element and/or their legal counsel.

Job Capabilities:

In this leadership and supervisory role, we are seeking someone who:

• Holds themselves and others accountable for delivering on work expectations.
• Demonstrates innovation and supports their team to identify, iterate, and implement new solutions.
• Brings people together in a collaborative manner and builds relationships that deliver desired outcomes.
• Is inclusive, promotes, supports, and enables belonging, encourages diversity, and values all contributions.
• Is adaptable, anticipates the impact of change, models agility, and supports their team through ambiguity.
• Is outcomes-focused, enables their team to meet or exceed established goals, and balances longer term objectives with tactical execution.

Technical Knowledge and Skills:

• You will have/gain experience in the hiring process and a demonstrated ability to navigate around the Government hiring process using UKG/GEM.
• You will maintain all training standards associated with the Office Admin Position and oversee a minimum of 1 to 2 employees including completing their IPP Evaluations to determine their suitability to continue as Video Reviewer/Admin Assistant position by setting goals and timelines for these functions.
• You will approve timecards and monitor sick time and time off requests for these employees.
• You will ensure their work is completed in a timely and professional manner suitable for court purposes.
• You will ensure that adequate training is made available for these employees.
• You will consult with and maintain a strong working relationship with partners and stakeholders. These include members of Government, as well as municipal Policing agencies and the RCMP. Also included will be members of the public and homeowners looking for answers on properties.
• You will work in a law enforcement environment.
• Safety is always a priority, with most of the work being generated in a high crime neighborhood by a dedicated criminal element. This includes the current Gang and Drug cultures of our various communities as well as Criminal Organizations operating in those communities.
• You will work in proximity to those authorized to carry use of Force options, including side arms.
• You will be able to carry equipment and packages up to and including 18 kg.
• You may be required to work some limited shift work including some evening hours.

The successful candidate will be required to undergo a criminal record and background check, be able to maintain high level security clearance, successfully complete a period of position specific training including but not limited to, SCAN Act, Seizure of Criminal Property Act, Criminal Enterprise Suppression Act, RMS, Operational Radio System, CJIMS, SIMS, and other computerized video editing systems.

You will have a good working knowledge of the SCAN Act and amendments as well as be able to articulate this information in a clear and concise manner to the public.

A valid Saskatchewan photo driver's license must be maintained, and a clean drivers abstract shall be submitted.

Typically, the knowledge and abilities required for this position would be gained through the completion of a diploma in office/business administration and several years of related experience.

• Knowledge of the judicial system will be an asset.
• Previous experience in a Law Enforcement environment will be an asset.
• Experience working in the judicial system will be an asset.
• Government work experience will be considered an asset.
• Knowledge of the Office of the Rentals Man, their function, and forms, will be an asset.
• You will be able to purchase supplies and office equipment as required.

Candidates are asked to clearly demonstrate in their cover letter where they have gained and demonstrated the required knowledge and abilities.

Applications will be screened based on this information.

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level C)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Managing Talent (Level B)
  

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

The Ministry of Corrections, Policing and Public Safety provides supervision and rehabilitation services for adult and young offenders; promotes appropriate and effective policing; and supports community and public safety services throughout Saskatchewan. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.