Registration, Records, and Transfer Credit Assistant

About Loyalist

Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be better global citizens, and with future-focused skills to lead change in their fields. With a presence in Belleville, Bancroft, Port Hope, Tyendinaga and Toronto, we believe our institutional responsibility extends beyond the classroom to seeing the big picture for the communities we serve. Our expertise in applied research and deep connections to local industry support economic development, to the benefit of businesses, entrepreneurs, changemakers and innovators. Our commitment to decolonization, and the pursuit of a more inclusive, equitable world, means we hold ourselves accountable to the diverse perspectives, cultures and experiences that shape our communities.

Position Summary

Reporting to the registrar, the registration, records, and transfer credit assistant assists the registration and records officers with all tasks related to registration, records, progression, and graduation, and assists the transfer credit coordinator with all tasks related to transfer credit and prior learning assessment and recognition (PLAR).

Duties and Responsibilities

• Provide registration and records support for post-secondary, apprenticeship, dual credit, and continuing education programs, ensuring accurate student enrolment, academic record maintenance, progression, and graduation processing.
• Administer student registration activities, including , registration changes, withdrawals, records management, transcript and credential processing, and maintenance of student information systems.
• Supports transfer credit and Prior Learning Assessment and Recognition (PLAR) processes, including application review, fee assessment, evaluation coordination, outcome processing, and follow-up on outstanding assessments.
• Respond to student, faculty, and stakeholder inquiries by phone, email, and in person, delivering timely, accurate, and student-focused service.
• Support academic administration activities, including transfer credits, academic appeals, academic integrity decisions, and record reconciliation.
• Contribute to departmental projects, process improvements, and quality initiatives to enhance service delivery and operational effectiveness.
• Provide operational support for the Welcome Centre and assist with institutional events such as convocation, recruitment activities, and open houses.
• Perform other related duties as assigned.

Qualifications

• Two-year post-secondary diploma
• Minimum two (2) years of experience in an academic environment or office environment
• Experience with information management and record management in a system or database
• Excellent organizational, and time-management skills
• Strong attention to detail
• Excellent interpersonal and communication skills
• Ability to work independently and as part of a team
• Proficiency with Microsoft Office Suite, including Excel
• Demonstrated commitment to truth and reconciliation, valuing diversity, and contributing to an inclusive and accessible working and learning environment.

Benefits

Benefits for Part-time Support Staff include:

• As a part-time employee of the Ontario College system, you have the option to join the CAAT Pension Plan at any point during your employment CAAT pension website
• 6% vacation pay
• Developmental leave provisions

Work Life Balance Matters at Loyalist College

Part-time Support Staff can expect:

• Employee Family Assistance Plan - provides timely short-term counselling and consultation assistance to employees and their immediate family
• Fitness Centre Membership - exclusive facilities for use by Staff and Students at the Belleville location free of charge
• An Inclusive and Accessible Workplace

Please note:

Following an offer of employment, candidates with Canadian credentials will be required to provide official transcripts from the granting educational institution(s); candidates with international credentials must provide World Education Services (WES) www.wes.org/ca evaluation (at their own cost) confirming Canadian equivalency of their credentials.

Loyalist is committed to promoting a diverse and inclusive college community. We encourage and welcome applications from marginalized and equity seeking groups. Loyalist College is committed to accommodating applicants with disabilities throughout the hiring process. If you have accommodation needs, please inform us as soon as possible by sending an email to [email protected].

We thank all applicants, however, only those selected for an interview will be contacted.