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Posted 3 months ago

Report & Estimating Sales Coordinator - Key Accounts

@ Community Fire Prevention Ltd

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Port Coquitlam, British Columbia

On-siteFull-time
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Overview

Community Fire Prevention Ltd is hiring a full-time Report & Estimating Sales Coordinator for key accounts. The role bridges Operations/Estimating and the client by generating draft quotes, processing inspection reports, and managing revisions.

Responsibilities:

  • Generate draft quotes for minor on-site repairs
  • Process inspection reports on completed work
  • Coordinate scope and pricing with Estimating
  • Submit quotes and reports to clients or KAM
  • Manage revision requests and resubmissions

Requirements summary:

  • Coordination with Estimating and Operations teams
  • Accurate documentation and activity notes
  • Familiarity with quoting and reporting workflows

Tools & skills

EstimatingSalesWorkflowClient relationship managementInspectionRegulatory compliance
Source and dates

Employer career site / ATS feed · bamboohr

Employer posting date
2026-08-13
First seen by our source
2026-10-08
Source record updated
2026-10-09

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

DepartmentSales
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Community Fire Prevention Ltd

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FieldValue
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Job description

Report & Estimating Sales Coordinator

The bridge between Operations/Estimating and the client — generating draft quotes, processing inspection reports, driving quotes and reports to “Good to send” and out to the client, and managing revisions.

Workflow coverage: Primary in Account Management (draft quote), Operations/Estimating, and Reporting; supports Completion report processing.

Daily rhythm

Start of day

Midday

End of day

  • Review orders needing draft quotes and inspection reports to process
  • Check the KPI Report for outstanding quotes/reports and revision requests
  • Coordinate completion of draft quotes with the Estimating team
  • Process inspection reports; submit quotes/reports to the client or KAM
  • Log the reason any draft could not be sent; update activity notes and contact Estimating
  • Hand approved-quote items back to the AM “Repair Approval” step

Standard operating procedures

RPT-1 — Minor draft-quote generation

  • For repairs completed on site and minor orders requiring a quote, generate the draft.
  • Coordinate scope and pricing with Estimating.
  • When validated, mark the quote “Good to send” and route it to the KAM for client submission.

RPT-2 — Inspection-report processing

  • Process inspection reports on completed work; ensure each report is complete and attached.
  • Where deficiencies require a quote, route the scope to Estimating.

RPT-3 — Report / quote submission (reporting loop)

  • From the KPI Report's outstanding list, submit quotes and reports accordingly.
  • If a draft could not be sent, confirm and document the reason, update the activity note, and contact Estimating.

RPT-4 — Revisions

  • When a revision is required, send it to Estimating to revise.
  • On return, re-submit; add the sending email to documents.
  • Notify the KPI/Compliance Admin to mark reports as submitted.

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