Posted 16 days ago
Resource Administrator
@ Aplin
Calgary, Alberta
Overview
Aplin is hiring a Resource Administrator on a 6-month contract to process and review weekly contractor timesheets and expense reports, resolve discrepancies with contractors and internal teams, and maintain contractor records. The role requires strong Excel skills, 3 to 5 years of administrative or accounts payable experience, and availability to start as soon as possible. Applicants must be legally entitled to work in Canada.
Responsibilities:
- Process and review weekly contractor timesheets and expense reports
- Resolve timesheet and invoice discrepancies with contractors and teams
- Maintain and update contractor records
- Track and report contractor data in Excel
- Assist with timesheet procedures and workflows
Requirements summary:
- 3 to 5 years of administrative or accounts payable experience
- Strong Excel skills including pivot tables and VLOOKUPs
- Attention to detail and analytical problem solving
- Ability to handle confidential information
- Basic understanding of purchase orders, accruals and goods receipts
- SAP or Oracle ERP experience is a plus
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-22
- First seen by our source
- 2026-10-22
- Source record updated
- 2026-10-22
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aplin
| Field | Value |
|---|---|
| Open jobs on Jobsy | 843 |
To Apply for this Job Click Here
A 6 month contract for an Administrative rockstar! If you are process orientated, have great computer skills, and are available to start ASAP, please apply!
Responsibilities:
- Process and review weekly contractor timesheets and expense reports, ensuring accuracy and timely submission.
- Collaborate with contractors, internal teams, and external agencies to resolve any issues or discrepancies related to timesheets and invoices.
- Maintain and update contractor records to ensure data integrity and compliance.
- Use Excel to track, analyze, and generate reports on contractor data as needed.
- Assist in developing and refining timesheet procedures, tools, and workflows.
- Provide support for various administrative tasks, including coverage for team members during absences.
Qualifications:
- 3-5 years of experience in administrative support, data entry, contractor management, or accounts payable/accounting.
- Strong analytical and problem-solving abilities with keen attention to detail.
- Proficiency in Excel, including functions such as pivot tables, VLOOKUPs, and formulas.
- Ability to handle confidential information with professionalism and discretion.
- Self-driven with excellent time management skills, able to work independently and collaboratively.
- Basic understanding of financial processes, such as purchase orders, accruals, and goods receipts.
- Experience with SAP or Oracle ERP systems is a plus.
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.
To Apply for this Job Click Here
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