Posted 18 days ago
S-26-079 | Office Agent, Class I
@ Eastern Townships School Board
Sherbrooke, Quebec
Overview
Eastern Townships School Board is hiring an Office Agent, Class I at Alexander Galt Regional High School in Sherbrooke (Lennoxville), QC, a regular full-time role. The work covers complex administrative duties including replacement staff coordination, pay entry, purchasing and school trip coordination, with a Monday to Friday schedule of 35 hours per week at $25.65 to $28.68 per hour and a desired start date of November 16, 2026.
Responsibilities:
- Coordinate replacement staff and enter pay
- Handle purchasing and school trip coordination
- Prepare invoices, purchase orders and administrative reports
- Maintain accounting records and compile budget data
- Draft correspondence and administer aptitude tests and exams
Requirements summary:
- Secondary school diploma or vocational secretarial studies
- One year of relevant experience
- Bilingual French and English
- Knowledge of Microsoft and Google software
- Good organizational and interpersonal skills
- GRICS experience an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-27
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 35 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | School |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Background checks | criminal record |
| Education | High school (required), Trade certificate (preferred) |
| Fields of study | Secretarial Studies |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Eastern Townships School Board
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
The Eastern Townships School Board serves 20 elementary schools, three high schools across eight regional county municipalities (MRCs) in the beautiful Eastern Townships area in Quebec. Our two Vocational Training Centres and Adult Education Centre operate on multiple campuses located in Sherbrooke and Cowansville. Backed by a team of 1,400 dedicated employees, we are committed to student success and lifelong learning. 👉 Interested in joining our team? Explore our career opportunities at: https://atlas.workland.com/careers/etsb?open=jobs Notre commission scolaire regroupe 20 écoles primaires et trois écoles secondaires réparties dans huit MRC dans la magnigique région de l'Estrie. Nos deux centres de formation professionnelle et notre centre d’éducation des adultes sont situés sur plusieurs campus à Sherbrooke et à Cowansville. Notre communauté peut compter sur 1 400 employés dévoués, centrés sur la réussite éducative et l’apprentissage tout au long de la vie. 👉 Vous êtes intéressé à rejoindre notre équipe? Explorez nos occasions de carrières ici : https://atlas.workland.com/careers/etsb?open=jobs
- LinkedIn followers
- 1,254
- People associated on LinkedIn
- 528
- Reported office locations
- 340 Rue Saint-Jean-Bosco, Magog, Quebec J1X 1K9, CA
- Other recorded names
- Eastern Townships School Board
- Specialties
- Consulting in integrating technology
- exchange programs at high school level
- and managing schools throughout the Eastern Townships region
- vocational training
- adult education
- vocational centres
- adult educational centres
- joblinks
- international students program
- pedagogical services
- complementary services
- career orientation
- RAC
- Sarca
- Francisation
- and language learning
- Profile identifies a recruitment agency
- No
The Eastern Townships School Board serves 20 elementary schools, three high schools across eight regional county municipalities (MRCs) in the beautiful Eastern Townships area in Quebec. Our two Vocational Training Centres and Adult Education Centre operate on multiple campuses located in Sherbrooke and Cowansville. Backed by a team of 1,400 dedicated employees, we are committed to student success and lifelong…
| Field | Value |
|---|---|
| Industry | Education Administration Programs |
| Company size | 1,001-5,000 employees |
| Headquarters | Magog, Quebec |
| Organization type | Educational |
| Specialties | Consulting in integrating technologyexchange programs at high school leveland managing schools throughout the Eastern Townships regionvocational trainingadult educationvocational centresadult educational centresjoblinksinternational students programpedagogical services |
| Open jobs on Jobsy | 64 |
| View page |
Job title:
Office Agent, Class I
School / Centre / Department :
Alexander Galt Regional High School
Location :
Sherbrooke (Lennoxville), QC
Workload & schedule :
35 hours per week
Monday to Friday, 8:30 am to 4:00 pm
Given the nature of the tasks, the schedule is subject to change provided an agreement between the supervisor and the selected candidate.
Status :
Regular
Desired start date:
November 16, 2026
Salary :
$25.65 - $28.68 per hour
Supervisor :
School Principal
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
Description of tasks
This position is responsible for :
- Coordination of replacement staff
- Pay entry
- Purchasing
- Coordination of school trips in collaboration with the transportation department
- Perform any other related tasks as needed.
- Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
- Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
- Collect, validate, and compile the necessary data.
- Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
- Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
- Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
- Draft correspondence related to assigned tasks.
- Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
- May be required to train new office agents (Class I) and coordinate the work of support staff.
Schooling
Meet one of the following profiles:
- Hold a Diploma of Vocational Studies in an appropriate specialty, notably Secretarial Studies
- Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.
Have one (1) year of pertinent experience
Other Requirements
- Bilingual (French and English)
- Knowledge of computer software: Microsoft Suite, Google Environment
- Good interpersonal skills
- Good organizational skills
- Experience with GRICS would be an asset
Only selected candidates will be contacted.
Selected candidates will be required to:
- Authorize verification of their professional references
- Provide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.
- Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Bill 47)
Additional information
- Diplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.g., WES) are not accepted.
- ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.