Posted last month
Scheduling Administrator - Full Time
@ peopleCare Communities
Tillsonburg, Ontario
Overview
peopleCare Communities is hiring a full-time Scheduling Administrator to support staffing, scheduling, payroll, recruitment, onboarding and employee records for its long-term care and retirement communities in Ontario. The role works with department leaders on schedules, staffing coverage, training, reviews and compliance with policies and collective agreements.
Responsibilities:
- Maintain and post departmental schedules with leaders
- Monitor staffing coverage, absences and scheduling gaps
- Prepare and submit payroll information accurately
- Maintain and file employee records
- Coordinate recruitment, interviews and onboarding paperwork
Requirements summary:
- College or university diploma or degree in a related field, or equivalent experience
- Two to three years in administrative, staffing, scheduling, payroll or HR support
- Healthcare or unionized environment experience is an asset
- Knowledge of collective agreements and organizational policies
Tools & skills
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-09-25
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Health Administration, Business Administration, Human Resources |
Summary and details written by AI from the posting; the employer’s posting is the authority.
peopleCare Communities
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Changing the world of senior living
Full company description
peopleCare is a Canadian, family owned and mission-driven leading operator of senior living communities, with strong values and a 57-year history of service. Our vision is to change the world of senior living by designing vibrant communities where people are supported to live and work with purpose and vitality. Our communities may include long-term care, retirement and independent living, assisted living and memory care. We create meaningful experiences, and deliver clinical best practices, engaging programs and integrated services that meet the changing needs of Ontario’s older adults. peopleCare’s innovation focus and leadership has earned Accreditation Canada Exemplary Status, Canada’s Best Managed Companies Platinum designation, and the single largest research grant from the Ontario Centres of Excellence, which funded our award-winning Clinical Pharmacy Model, a first-of-its-kind for long-term care in Canada.
- LinkedIn followers
- 5,551
- People associated on LinkedIn
- 376
- Reported office locations
- 595 Parkside Drive, Suite 2, Waterloo, Ontario N2L 0C7, CA
- 42 Elliot Street, Cambridge, Ontario N1R 2J2, CA
- 750 Gibralter Road, Delhi, Ontario N4B 3B3, CA
- 704 Eagle St N, Cambridge, Ontario N3H 4T3, CA
- 369 Frederick St, Kitchener, Ontario N2H 2P1, CA
- 1242 Oakcrossing Road, London, Ontario N6H 0G2, CA
- 199 Thompson Street, Meaford, Ontario N4L 0B3, CA
- 32 William Street North, Tavistock, Ontario N0B 2R0, CA
- 1238 Oakcrossing Road, London, Ontario N6H 0K2, CA
- Business categories
- Hospital
- Health Care
- Medical
- Other recorded names
- peopleCare Communities
- peoplecare communities
- Specialties
- Long Term Care
- Nursing Home Care
- Retirement Homes
- Consulting
- and Management Consulting
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
peopleCare is a Canadian, family owned and mission-driven leading operator of senior living communities, with strong values and a 57-year history of service. Our vision is to change the world of senior living by designing vibrant communities where people are supported to live and work with purpose and vitality. Our communities may include long-term care, retirement and independent living, assisted living and memory…
| Field | Value |
|---|---|
| Industry | Hospitals and Health Care |
| Company size | 501-1,000 employees |
| Headquarters | Waterloo, Ontario |
| Organization type | Privately Held |
| Year founded | 1968 |
| Specialties | Long Term CareNursing Home CareRetirement HomesConsultingand Management Consulting |
| Open jobs on Jobsy | 49 |
| View page |
About the Role
peopleCare Communities is a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one of Canada’s Best Managed Companies for the twelfth year in a row. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
The Scheduling Administrator supports staffing, scheduling, payroll, recruitment, onboarding, attendance, and employee records. The role works with department leaders to maintain schedules, monitor staffing needs, coordinate training and reviews, track required documentation, and support compliance with policies and collective agreements.
Reports to: Director of Care
In this role, you will:
- Support department leaders with scheduling and tracking probationary, provisionary, and annual performance reviews
- Coordinate education and training requirements and help maintain related records
- Assist with maintaining and posting departmental schedules in collaboration with department leaders
- Help monitor staffing coverage needs, absences, and scheduling gaps, and escalate concerns to leaders as needed
- Support payroll administration by preparing and submitting payroll information accurately and on time
- Maintain employee records and ensure documentation is up to date and filed appropriately
- Apply collective agreement provisions and organizational policies when completing scheduling and payroll-related tasks (with leadership support as needed)
- Assist managers with administrative aspects of attendance management, WSIB documentation, and return-to-work coordination
- Support department leaders with recruitment activities, including interview scheduling, candidate communication, and hiring documentation
- Assist with employment paperwork, orientation scheduling, and system access coordination
- Track completion of pre-employment requirements, including credentials, police checks, immunizations, and other required documentation
- Complete other administrative and staffing support duties as assigned
Education and Experience
You’ll be a strong fit if you have:
- A college or university diploma/degree in Health Administration, Business Administration, Human Resources or a related field (or equivalent experience)
- 2–3 years of experience in an administrative, staffing, scheduling, payroll, or HR support role (healthcare or unionized environment is an asset)
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