Senior Information Technology Project Manager

We are looking for a Senior IT Project Manager (Part-time) for a 12- to 18-month contract, with possible extension, based in Saskatoon, Saskatchewan. Candidates must be legally entitled to work in Canada.

This position is primarily remote, with occasional on-site meetings as required. The role is estimated at 80 hours per month, with core business hours of Monday to Friday, 8:00 a.m. to 4:30 p.m. CST. Preference will be given to candidates located in Saskatchewan.

Role Description:
We’re seeking an experienced IT project manager to lead the delivery of a new Library Services Platform (LSP) that will strengthen library services, streamline operations, and support the client’s teaching, learning, and research mission. You’ll guide the project from initiation through implementation and transition to operations, using strong governance, scope control, and risk management practices. Key responsibilities include aligning stakeholders across research, compliance, and IT; managing scope, schedule, budget, and risk; coordinating multiple teams; and supporting change adoption, user-centred design, and training. The result will be a modern, integrated, and scalable library technology platform that improves user experience, enhances operational effectiveness, and provides a flexible foundation for future growth.

Responsibilities:
Project planning, scheduling, coordination, and status reporting.
Governance coordination, including facilitating governance meetings, decision tracking, escalation, and follow-up.
Developing and maintaining project artifacts (e.g. project plans, status reports, and risk, issue, and decision logs).
Contributing to presentation and communication materials.
Coordinating with the vendor project manager and teams across design, build, testing, training, integration, and go-live readiness activities.
Deliverables:
Project plan, schedule, and status reports: Develop, maintain, and update project plans, schedules, and regular status reports to support effective planning, execution, monitoring, and reporting.
Organizational change management and readiness coordination: Coordinate the project activities that prepare users and stakeholders for system adoption, including communication, training, and transition support, in collaboration with organizational change management and communications staff.
Risk and issue management logs: Track risks, issues, dependencies, and actions, and support the mitigation and escalation of matters requiring leadership attention.
Solution delivery and integration coordination: Coordinate across functional and technical teams to ensure cohesive solution delivery and alignment with existing enterprise systems and architecture.
Requirements management and traceability artifacts: Facilitate the capture, validation, prioritization, and traceability of business and technical requirements throughout the project lifecycle.
Data migration and validation plan: Facilitate the approach defined by subject matter experts for data extraction, cleansing, migration, and validation, ensuring the integrity and compliance of bibliographic, holdings, inventory, acquisitions, patron, circulation, electronic resource, and reporting data.
Vendor and contract management artifacts: Monitor vendor performance and deliverables to ensure adherence to contractual obligations and alignment with project outcomes.
Benefits tracking and realization reporting: Define, monitor, and report on the project’s expected benefits to ensure alignment with institutional objectives and measurable outcomes.
Final deliverables and knowledge transfer documentation: Prepare final project artifacts and knowledge transfer documentation to support handover, ongoing operations, and future sustainment by operational teams.
Project closeout and lessons learned report: Document project performance, lessons learned, and recommendations to support continuous improvement and future initiatives.

Required Qualifications:
8+ years of experience as an IT project manager, including the delivery of complex, multi-stakeholder enterprise system implementations.
Demonstrated experience managing vendor-led or SaaS implementations, including oversight of vendor performance and contractual deliverables.
Experience in public sector, post-secondary, or research environments.
Strong risk, issue, and dependency management skills.
Experience facilitating project governance, including decision tracking, escalation, and reporting to senior leadership.
Experience coordinating organizational change management, training, and readiness activities alongside change management and communications teams.
Experience managing requirements and traceability throughout the project lifecycle.
Proven ability to work effectively in a program environment with evolving priorities and incomplete information.
Excellent written and verbal communication and stakeholder management skills.

Assets:
Project management certification (e.g. PMP or PRINCE2), or an equivalent combination of education, training, and experience.
Experience with data migration projects.
Experience implementing library systems (e.g. Alma, FOLIO, WorldShare, or similar).
Experience with benefits realization tracking and reporting.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.

InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.