Posted 12 days ago
Service Administrator NEW!!!
@ Maxim Truck and Trailer
Winnipeg, Manitoba
SIGNALS
Overview
Maxim Truck & Trailer is hiring a full-time Service Administrator in Winnipeg, MB, to manage work order administration, invoicing, warranty processing and customer follow-up for its service department. The role requires at least 2 years of invoicing experience and Monday to Friday day shifts with occasional weekend vacation coverage. The posting states a competitive hourly wage and group benefits.
Responsibilities:
- Process and close retail work orders, invoices and write-offs
- Review repair orders for accuracy and completeness
- Manage service and facility payables and supplies
- Assist with payroll, warranty and recall processing
- Provide reception support and prepare customer estimates
Requirements summary:
- 2+ years invoicing experience with debits and credits
- Working knowledge of heavy-duty trucks and trailers preferred
- Customer service experience preferred
- Strong numerical aptitude and attention to detail
- Basic computer skills with MS Word and Outlook
- Karmak knowledge preferred
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-02
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 37.5 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Retirement plan, Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Maxim Truck and Trailer
| Field | Value |
|---|---|
| Open jobs on Jobsy | 6 |
Job description
Service Administrator
November 3, 2026
Department
Service
Location:
Winnipeg, MB
Job Type
Full Time
Description
Service Administrator
Maxim Truck & Trailer
1860 Brookside Blvd.
Winnipeg, MB R3C 2E6
Are you highly organized, customer-focused, and passionate about keeping operations running smoothly? We are seeking a Service Administrator to support our busy service department by managing work order administration, invoicing, customer follow-up, warranty processing, and general administrative functions. This position is ideal for someone who enjoys balancing multiple priorities, solving problems, and working closely with customers and internal teams to ensure a seamless service experience.
Responsibilities
Qualifications
We provide quality transportation equipment, parts, and service to our customers. Headquartered in Winnipeg, Manitoba, we are a full service truck and trailer equipment dealer with 16 locations from Vancouver to Montreal. We are proud to be a Canadian company with approximately 450 employees in business for over 40 years.
Why not be a part of the Maxim team? Apply today!
November 3, 2026
Department
Service
Location:
Winnipeg, MB
Job Type
Full Time
Description
Service Administrator
Maxim Truck & Trailer
1860 Brookside Blvd.
Winnipeg, MB R3C 2E6
Are you highly organized, customer-focused, and passionate about keeping operations running smoothly? We are seeking a Service Administrator to support our busy service department by managing work order administration, invoicing, customer follow-up, warranty processing, and general administrative functions. This position is ideal for someone who enjoys balancing multiple priorities, solving problems, and working closely with customers and internal teams to ensure a seamless service experience.
Responsibilities
- Processes and closes retail work orders by preparing invoices, applying write-offs per company guidelines, reconciling sublet accounts, and splitting work orders for billing or follow-up action.
- Reviews repair orders for accuracy and completeness, ensuring all customer, vehicle, parts, labor, authorization, and sublet documentation requirements are met.
- Manages select service and facility-related payables, including shop supplies, tools, uniforms, and building maintenance services, while helping maintain workplace safety compliance.
- Assists with payroll administration, timesheet reconciliation, warranty processing, recall and coverage checks, and monitoring aged work orders.
- Provides reception support as needed and may prepare customer estimates for standard repairs, new vehicle preparation, and fleet/tender purchases.
- Maintains accurate records and coordinates with service, parts, and shop teams to ensure efficient workflow and customer service delivery.
Qualifications
- 2+ years invoicing experience with knowledge of debits/credits
- Working knowledge of servicing heavy-duty trucks & trailers (or related industry) in order to understand repair time length and managing work orders is preferred
- Customer service experience preferred
- Excellent fact finding and analytical skills
- Organized, sets priorities, meets deadlines
- Strong aptitude for numbers, shows attention to detail
- Basic computer experience with MS Word and Outlook
- Exposure to a centralized billing system; Karmak knowledge preferred
- Accurate keyboarding & data entry
- Ability to work with interruption
- A competitive hourly wage
- Group benefits including health (drug card), dental & vision
- RRSP plan with company match
- Educational assistance plan
- Employee referral $$ bonuses
- Opportunities for advancement
- Strong team environment
- Support of a national company
We provide quality transportation equipment, parts, and service to our customers. Headquartered in Winnipeg, Manitoba, we are a full service truck and trailer equipment dealer with 16 locations from Vancouver to Montreal. We are proud to be a Canadian company with approximately 450 employees in business for over 40 years.
Why not be a part of the Maxim team? Apply today!
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