Site Manager, Tina's Safe Haven

Position: Site Manager, Tina's Safe Haven

Classification: Full Time, 80 hours bi-weekly
Hours of Work: Sunday to Thursday, hours may vary | This position will also be part of an on-call rotation outside of these days/ hours
Program/ Location: Tina's Safe Haven, 472 Selkirk Avenue
Reports To: Director of Programs and Services

General Responsibility: The Site Manager, Tina’s Safe Haven is responsible for the overall management of the program and site. The Site Manager, Tina’s Safe Haven assumes all duties and responsibilities in accordance with the organization’s philosophy, direction, policy standards, and provincial licensing.

Specific Accountability:

• Oversee the day-to-day operations of Tina’s Safe Haven and provide strategic direction.
• Establish collaborative relationships with youth that emphasize trust, respect, and confidentiality.
• Establish and maintain strategic partnerships that support the goals and activities of Tina’s Safe Haven.
• Represent Ndinawemaaganag Endaawaad Inc. at relevant community events, community committees, working groups, etc.
• Ensure appropriate documentation as required through ongoing review of logbooks and incident reports.
• Respond to all critical incidents providing direction and support to staff.
• Provides regular communication and written reports to the Director of Programs and Services and Executive Director as required.
• Participate in the on-call rotation.
• Follow program budgets and ensure accountability in program finances according to Finance Policy; ensure regular communication with the Finance Department to monitor budgets.
• Follow all policies and procedures as outlined in the Personnel Policy and site-specific manual.
• Performs other tasks consistent with this job description as per personnel policies and procedures that aligns with the support and growth of Ndinawemaaganag Endaawaad Inc.

Human Resources:

• Provide orientation and training to new staff on internal policies and procedures with the support of Human Resources.
• Provide daily supervision, direction and support for staff as well as student placements and volunteers.
• Facilitate regular staff meetings and individual meetings on a regular basis.
• Participate in the hiring and annual evaluation of staff in collaboration with Human Resources.
• Identify staff learning and training needs in collaboration with Human Resources.
• Develop and monitor staff schedules and timesheets.
• Ensure staff maintain appropriate boundaries in their interaction with youth.
• In consultation with Human Resources manage day-to-day HR issues as they arise in a fair and consistent manner that is reflective of Ndinawe’s Code of Conduct and policies; provide documentation to human resources for staff files.
• Implementing Human Resource policies in conjunction with Human Resources
• Responsible for team-oriented working environment that embraces Ndinawe’s values, philosophy, and strategic plan.

Vehicle Maintenance

• Ensure the agency vehicle(s) are maintained in safe, working condition.
• Ensure regular inspection and maintenance of agency vehicle(s).
• Ensure agency vehicle(s) have adequate gas and fluids at all times; Is responsible for a gas card.
• Regularly inspect interior and exterior of vehicle(s) and ensure any damage is repaired in a timely manner.
• Advise employees of agency policies pertaining to vehicle use and regularly review usage, addressing disciplinary action for inappropriate or unsafe use of agency vehicle(s).
• Ensure vehicle(s) have appropriate insurance.
• Ensure appropriate action is taken with regard to accidents.
• Ensure vehicle keys are kept in a secure location when not in use.

Facility Maintenance

• Responsible to ensure Tina’s Safe Haven is maintained in a safe, clean condition.
• Ensure both interior and exterior of building and grounds are maintained in a clean, safe manner.
• Ensure the building meets health and safety requirements; Ensure regular inspection and testing of fire extinguishers, sprinkler systems, and alarm systems.
• Act as liaison with DSI security system and respond to incoming calls.
• Provide ongoing maintenance of the building and ensure a timely response to identified repairs and maintenance needs; Respond to urgent issues as they arise.
• Regularly inspect program equipment/supplies and repair/replace, as necessary.
• Ensure cleaning supplies are maintenance in a secure location and replenished, as necessary.
• Ensure staff maintain their workspaces and participate in general cleanup of Tina’s Safe Haven on a daily basis.
• Ensure regular clearing of snow from parking lot and walkways as required.
• Monitor waste disposal and recycling services.

Knowledge & Personal Experience Requirements:

• Post-secondary education in the social services field.
• Minimum 2 years of experience in a management or supervisory role is required with demonstrated experience with administrative, human resource, program facilitation and financial responsibilities.
• A combination of appropriate employment history, volunteer work and life experiences will be considered.
• A strong understanding of the historical challenges experienced by Indigenous communities and the multi-generational impacts resulting from these experiences.
• A strong understanding of Indigenous cultures and values with the ability to incorporate into programming and day to day activities.
• Demonstrated understanding of a trauma informed approach in working with urban Indigenous youth with particular emphasis on youth with chronic involvement with the child welfare system, at risk for or experiencing homelessness and at risk for and or experiencing exploitation.
• A strong knowledge of the developmental needs of youth and the issues relevant to them.
• Extensive knowledge of community resources and services available to youth.
• Strong understanding of and capacity to respond to issues related to sexual exploitation, homelessness, addictions, suicide and youth gangs.
• Ability to maintain a high level of independence and self-initiative.
• Exceptional organizational skills with reliability and consistency in work performance.
• Excellent interpersonal and communication skills with a proactive approach to problem solving.
• Ability to establish and maintain effective, respectful relationships with youth, and community.
• Ability to work under stressful conditions.
• Proficiency in computer use including Microsoft 365 applications (word, excel, forms, etc.).
• Valid Level C CPR/First Aid certification.
• Subject to Criminal Record Check, Child Abuse Registry Check, and Prior Contact Check.
• Valid Class 5 Drivers License.

As an Indigenous organization preference will be given to applicants who self-identify as being First Nations, Métis, or Inuit. Applicants are encouraged to self-identify in their cover letter.

Ndinawe requires a satisfactory criminal record check (including vulnerable sector search), child abuse registry check, and prior contact check prior to the commencement of employment.

Ndinawe will accept existing criminal record checks and child abuse registry checks if dated within 3 months of your start date. Should you be the successful candidate these documents are a condition of employment.

Applicants are required to send a current resume with a cover letter clearly outlining your qualifications to:

Human Resources, Ndinawemaaganag Endaawaad Inc.
650 Burrows Avenue
Winnipeg, MB R2W 2A8
Email: [email protected]

*We thank all applicants for their interest; however, only those candidates selected to an interview will be contacted.