Posted 2 days ago
Staffing & Scheduling Coordinator
@ Shannex
Halifax, Nova Scotia
Overview
Shannex is hiring a temporary full-time Staffing and Scheduling Coordinator for its DePaul Hall Enhanced Care team. The role books off employees under collective agreements, calls in relief staff to fill vacancies, and keeps scheduling and agency staff records. Candidates need a high school diploma, 1 to 3 years of staffing, scheduling, admin or HR experience, and a clear Criminal Record Check.
Responsibilities:
- Book off employees per collective agreements and company policies
- Allocate and call in relief staff to fill vacancies
- Keep staffing levels meeting operational requirements
- Keep accurate records of agency staff for billing
- Maintain integrity of data in the Kronos scheduling system
Requirements summary:
- High school diploma required
- Degree or diploma in Business Administration, Office Administration, HR or Payroll Administration
- 1 to 3 years in staffing, scheduling, admin or HR
- Experience with staffing, scheduling or payroll software
- Experience in unionized environments, reading collective agreements
- Healthcare setting experience an asset
Tools & skills
Source and dates
Source type not verified · njoyn
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-06
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Human resources |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record, vulnerable sector |
| Education | High school (required), College diploma (preferred) |
| Fields of study | Business Administration, Office Administration, Human Resources, Payroll Administration |
| Perks mentioned | Generous paid time off, Retirement plan, Employee discount, Transit support, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Shannex
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Leading the Way to Better Living
Full company description
Shannex Inc. offers Retirement Living, Care at Home, and Nursing Home services across Nova Scotia, New Brunswick and Ontario. Shannex has been built on the commitment to place clients first, to provide service excellence and respect each client as an individual. Shannex is a family-owned, Maritime-based company that has been providing care to clients since 1988. Our core values; Clients First, Building Trusted Partnerships, Always Improving Quality and Being Accountable, define what Shannex stands for and create the framework for all that we do. Shannex is more than a place to live or work. We are a community of people and friendships where the focus is on living well in the place our clients call home
- LinkedIn followers
- 18,879
- People associated on LinkedIn
- 1,853
- Reported office locations
- 621 Starboard Dr, Halifax, Nova Scotia B3M 0N5, CA
- Other recorded names
- Shannex Incorporated
- Specialties
- Care at Home
- Retirement Living
- and Nursing Home
- Profile identifies a recruitment agency
- No
Shannex Inc. offers Retirement Living, Care at Home, and Nursing Home services across Nova Scotia, New Brunswick and Ontario. Shannex has been built on the commitment to place clients first, to provide service excellence and respect each client as an individual. Shannex is a family-owned, Maritime-based company that has been providing care to clients since 1988. Our core values; Clients First, Building Trusted…
| Field | Value |
|---|---|
| Industry | Hospitals and Health Care |
| Company size | 1,001-5,000 employees |
| Headquarters | Halifax, Nova Scotia |
| Organization type | Privately Held |
| Year founded | 1988 |
| Specialties | Care at HomeRetirement Livingand Nursing Home |
| Open jobs on Jobsy | 234 |
| View page |
If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.
We are searching for a Staffing and Scheduling Coordinator to join our DePaul Hall Enhanced Care team.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents.
Additional benefits include:
- Comprehensive health, vision, and dental benefits plan an Employee and Family Assistance Program
- Life, travel, and other insurances
- Access to virtual healthcare 24/7 for FREE through the group health benefit plan
- RRSP program (5% employer matching)
- Vacation accrual (begins immediately) and travel insurance
- Free onsite parking
- Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
- Access to continuing education and training through Shannex’s Centre of Excellence
- Opportunities to be part of sector innovation and continuous improvement initiatives
- Recognition and Rewards for service excellence and safety
About the Opportunity
- Books off Employees in accordance with the Collective Agreements and Shannex company policies
- Allocates and calls in relief staff to fill vacancies resulting from immediate book offs, planned and unplanned leaves and staffing changes as per staffing guidelines
- Continually works to ensure staffing levels meet operational requirements and established guidelines
- Keeps accurate records of agency staff used for billing purposes
- Utilizes Vocantas
- Recommends and implements process and system improvements
- Maintains the integrity of the information contained in the Scheduling software system, Kronos
- Investigates inquiries related to grievances
- Ability to understand basic financial and accounting principles to make sound decisions. Includes skills such as budgeting, understanding and interpreting financial statements, forecasting, understanding revenue
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
- Highschool diploma
- Degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
- 1- 3 years' experience in a staffing, scheduling, admin or human resource related role
- Previous experience using Staffing, Scheduling, or Payroll Software
- Previous experience working in unionized environments with ability to read and understand Collective Agreement provisions
- Previous experience working in a healthcare setting considered an asset
- Proficiency in Microsoft Office Suite
- Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
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