First seen by our source: 1 hour ago
Undergraduate Advising and Program Assistant
@ University of Victoria
Victoria, British Columbia
Overview
The University of Victoria is hiring an Undergraduate Advising and Program Assistant for the School of Child and Youth Care to provide administrative and advising support to undergraduate programs. The work covers advising and admissions administration, inquiries, databases, statistical spreadsheets and correspondence. The posting requires about 3 years of comparable experience and states the role is full-time.
Responsibilities:
- Provide administrative support to undergraduate programs
- Support advising and admissions administration
- Respond to inquiries
- Maintain databases and produce statistical spreadsheets
- Prepare correspondence and office administration tasks
Requirements summary:
- About 3 years of comparable experience
- Advanced computer application proficiency
- Secondary school diploma or equivalent
- Experience with UVic systems preferred
- Knowledge of the Academic Calendar and BC FOIPPA preferred
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
University of Victoria
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
- Other recorded names
- University of Victoria
- Profile identifies a recruitment agency
- No
| Field | Value |
|---|---|
| Company size | 5001-10000 |
| Headquarters | Victoria |
| Open jobs on Jobsy | 33 |
| View page |
Experience
This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment.
Knowledge, Skills, And Abilities
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- A genuine interest in the student experience.
- Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to exercise tact and diplomacy in stressful situations.
- Ability to work independently within a team environment with frequent interruptions, and minimal supervision.
- Flexibility and adaptability with procedural and technical change.
- Ability to contribute to a community-building team environment.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Secondary school diploma or equivalent.
- Experience with UVic systems including BANNER, FMIS, ARES, AIRS, FAST, Cascade, Brightspace is preferred.
- Experience with UVic Advising systems is preferred.
- Familiarity with post-secondary professional schools is preferred.
- Knowledge and understanding of the Academic Calendar and BC Freedom of Information and Protection of Privacy Act as it relates to student records.
Journal
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