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Posted 5 days ago

Ward Clerk

@ healthscie

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Greater Sudbury, Ontario

$30.04–$38.57/hr1+ years experience
Apply now
SIGNALS

Overview

Health Sciences North is hiring a part-time Ward Clerk for its Cardiac Inpatient unit, a permanent CUPE Clerical position on days and evenings. The clerk is the unit's first point of contact, handling admissions, transfers, discharges, charts and patient flow. Bilingualism is required and pay is $30.04 to $38.57 per hour.

Pay:

$30.04–$38.57 an hour

Responsibilities:

  • Process patient admissions, transfers and discharges
  • Create and update patient charts
  • Book tests, procedures and appointments
  • Answer inquiries and relay calls and messages
  • Provide reception and general office functions to the unit

Requirements summary:

  • One-year Medical Office Administration diploma
  • Six months of recent relevant experience
  • Medical terminology proficiency
  • Typing of 50 wpm
  • Bilingualism required
  • WHSA certificate required

Tools & skills

Microsoft WordMicrosoft ExcelMicrosoft Outlookscheduling softwarepatient information systems
Source and dates

Employer career site / ATS feed · successfactors

Employer posting date
2026-11-01
First seen by our source
2026-11-05
Source record updated
2026-11-06

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience1+ years
Scheduleday, evening
Travelair: none · ground: minimal
Work settingHospital or clinic
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish, French
Licences & certificationsWorker Health and Safety Awareness in 4 Steps
Encouraged to applyPeople with disabilities
EducationCollege diploma (required)
Fields of studyMedical Office Administration

Summary and details written by AI from the posting; the employer’s posting is the authority.

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healthscie

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Full company description

The Health Sciences North Research Institute (HSNRI) is focused on contributing to sustainable solutions for health challenges faced by Ontario's Northern and Indigenous communities. Our research priority areas - Infection & Immunity, Cancer Solutions, Personalized Medicine and Healthy Aging - are wrapped around a population health focus to achieve health equity for Ontario's Northern and Indigenous communities.

LinkedIn followers
1,813
People associated on LinkedIn
72
Reported office locations
  • 41 Ramsey Lake Road, Sudbury, Ontario P3E 5J1, CA
Other recorded names
  • healthscie
  • Health Sciences North Research Institute
  • Health Sciences North
  • Health Sciences North Research Institute/L’Institut de recherches d’Horizon Santé-Nord
Specialties
  • Healthy Aging
  • Northern & Indigenous Health
  • Cancer Solutions
  • Infections & Immunity
  • and Personalized Medicine
Profile identifies a recruitment agency
No
View all jobs Website

The Health Sciences North Research Institute (HSNRI) is focused on contributing to sustainable solutions for health challenges faced by Ontario's Northern and Indigenous communities. Our research priority areas - Infection & Immunity, Cancer Solutions, Personalized Medicine and Healthy Aging - are wrapped around a population health focus to achieve health equity for Ontario's Northern and Indigenous communities.

FieldValue
IndustryResearch Services
Company size51-200 employees
HeadquartersSudbury, Ontario
Organization typeNonprofit
Year founded2011
SpecialtiesHealthy AgingNorthern & Indigenous HealthCancer SolutionsInfections & Immunityand Personalized Medicine
Open jobs on Jobsy81
LinkedInView page
Job description

Competition #

11058

Job Title

Ward Clerk

Department

Cardiac Inpatient

Status

Permanent

Work Type

Part-time

Affiliation

CUPE Clerical

Shift Assignment

Days and evenings

Bilingualism Required

Yes

Police Check Requirement

N/A

Site

RLHC-CUPE Clerical

Salary Information

$30.04-$38.57/hour

Application Closing Date

November 11, 2026

KEY FUNCTION:

Act as the initial contact for the unit and provide supportive service by ensuring clear, concise communication, and facilitate the flow of information with other departments, the health care team, patients, visitors, and family members.

REPORTING:

Under the general direction of the Clinical Manager, Cardiac Inpatient.

DUTIES:

  1. Process patient admissions, transfers and discharges.
  2. Create, prepare and update patient charts.
  3. Book tests, procedures, appointments and coordinate patient flow.
  4. Provide reception and general office functions to the unit (e.g. payroll entry, scheduling).
  5. Provide assistance, guidance, and direction to patients and visitors.
  6. Answer inquiries and relay telephone calls and messages.
  7. Provide updates and reports on unit status.
  8. Order office supplies as required.
  9. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines.
  10. Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required.
  11. Participate in hospital training as required.
  12. Assist with improvement initiatives as required.
  13. Perform other duties as required.

QUALIFICATIONS

EDUCATION AND TRAINING:

  1. Minimum of a one (1) year Diploma in a Medical Office Administration field from an accredited college.
  2. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.

EXPERIENCE:

  1. Minimum of six (6) months of recent and relevant experience is required.
  2. Experience working with scheduling software is preferred.

KNOWLEDGE/SKILLS/ABILITIES:

  1. Demonstrated knowledge of and proficiency with Medical Terminology.
  2. Demonstrated ability to type a minimum of 50 w.p.m. and proficiency in data entry.
  3. Demonstrated superior interpersonal and communication skills, both written and verbal.
  4. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines.
  5. Demonstrated discretion when handling confidential information.
  6. Demonstrated advanced computer skills with proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
  7. Demonstrated ability to effectively interact and communicate with patients, families, and healthcare workers.
  8. Demonstrated ability to prioritize tasks.
  9. Demonstrated compliance with HSN’s privacy policy.
  10. Demonstrated commitment to the safety of co-workers and patients.

PERSONAL SUITABILITY:

  1. Demonstrated commitment to ongoing professional development.
  2. Demonstrated professionalism in dealing with confidential and sensitive issues.
  3. Demonstrated positive work record and good attendance record.
  4. Ability to meet the physical and sensory demands of the job.
  5. Ability to travel between local sites.

Selection Process: Candidates will be selected for this position on the basis of their skill, ability, experience and qualifications as identified in the resume and completed Application Form submitted. The Hospital reserves the right to conduct a formal interview where required. This posting is for an existing vacancy.

Health Sciences North is committed to providing accommodations to applicants with disabilities to enable their participation in the recruitment, assessment, selection and hiring stages of employment.

HSN THANKS ALL APPLICANTS.
ONLY THOSE SELECTED FOR INTERVIEWS WILL BE CONTACTED.
WE WILL NOT ACCEPT APPLICATIONS AFTER THE CLOSING DATE AND TIME.

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