Posted 3 days ago
Workflow Coordinator
@ Mindlance
Toronto, Ontario
Overview
Mindlance is hiring a Marketing Workflow Coordinator on a 12-month contract in Toronto, ON. The role manages a high-volume shared marketing inbox, triaging 100 to 150 emails daily and routing requests to marketing consultants.
Responsibilities:
- Triage 100 to 150 shared inbox emails daily
- Route requests to marketing consultants
- Log and track work in Wrike
- Follow up to ensure no requests are missed
- Collaborate on workflow and process improvements
Requirements summary:
- 2 to 3 years in support, coordination or marketing operations
- Understanding of creative and digital marketing workflows
- Excellent written communication and judgment
- Comfort managing high-volume email independently
- Experience with project management tools; Wrike an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-11
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Marketing |
| Experience | 2+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Mindlance
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
mindfulness and balance
Full company description
Mindlance is a global Talent, Teams, Projects, and Workforce Solutions partner, serving leading enterprises across industries since 1999. With a 5,000 strong footprint across multiple countries, we deliver scalable, AI native solutions that help organizations build, optimize, and transform their workforce. Our capabilities include: • Talent Services: Contingent Staffing, Direct Sourcing, Perm / RPO • Teams: Managed Capacity, Global Remote Teams, and Early Talent Recruit Train Deploy • Projects: Outcome-based IT project solutions and BPO services • Workforce Solutions: Proprietary platforms for talent and workforce orchestration – leveraging enriched talent data, AI model training, and agentic automation Backed by 600+ specialized delivery experts and deep partnerships across MSP, enterprise workforce programs, and major data/cloud/software ecosystems, we also provide direct Managed SOW services with scalable teams and outcome based delivery. With ~$400M in annual revenue, Mindlance continues to grow through a mindful commitment to balance and to aligning people, performance, partnership, and purpose. SIA Recognitions: Largest U.S. Staffing Firms • Largest IT Staffing Firms • Largest Life Sciences Staffing Firms • Fastest Growing U.S. Staffing Firms • Largest Diversity Owned U.S. Staffing Firms Learn more at www.mindlance.com
- LinkedIn followers
- 656,974
- People associated on LinkedIn
- 2,311
- Reported office locations
- 1095 Morris Avenue, Unit 101A, Union, NJ 07083, US
- 301 E Bethany Home Rd, Suite C189, Phoenix, Arizona 85012, US
- 10679 Westview Pkwy, San Diego, California 92126, US
- 100 S Murphy Ave, Sunnyvale, California 94086, US
- 3825 Henderson Blvd, Suite 206, Tampa, Florida 33629, US
- 7300 W 110th St, Suite 714, Overland Park, Kansas 66210, US
- 10130 Perimeter Pkwy, Suite 229, Charlotte, North Carolina 28216, US
- 8601 Six Forks Rd, Raleigh, North Carolina 27615, US
- 2002 Renaissance Blvd, Suite 240, King of Prussia, Pennsylvania 19406, US
- 13785 Research Blvd, Suite 125, Austin, Texas 78750, US
- 1755 N Collins Blvd, Suite 535, Richardson, Texas 75080, US
- 3 Sugar Creek Center Blvd, Suite 100, Sugar Land, Texas 77478, US
- 1655 Fort Myer Dr, Suite 550, Arlington, Virginia 22209, US
- 265 Rimrock Rd, Unit 1, Toronto, Ontario M3J 3C6, CA
- EPIP Zone, 2nd Phase Whitefield, 3rd Floor, Plot No. 180 MFAR Silverline Tech Park, Bangalore, Karnataka 560066, IN
- C-101, Sector 63, Noida, Uttar Pradesh 201301, IN
- Sohna Road, Sector 48, Unit No. 213-214, 2nd Floor, Welldone Tech Park, Gurugram, Haryana 122004, IN
- 18/2 Yeshwant Niwas Road, Prakriti Corporate, Indore, Madhya Pradesh 452001, IN
- Other recorded names
- Mindlance
- Specialties
- Technology Staffing
- VLSI Staffing
- Professional Staffing
- Embedded Software Staffing
- Digital / Creative Staffing
- Scientific Staffing
- Engineering / Validation Staffing
- Office & Administrative Staffing
- BPO
- RPO
- SOW - Technology
- Global Payroll
- Global EoR
- Global AoR
- and Recruit Train Deploy
- Profile identifies a recruitment agency
- Yes
Mindlance is a global Talent, Teams, Projects, and Workforce Solutions partner, serving leading enterprises across industries since 1999. With a 5,000 strong footprint across multiple countries, we deliver scalable, AI native solutions that help organizations build, optimize, and transform their workforce. Our capabilities include: • Talent Services: Contingent Staffing, Direct Sourcing, Perm / RPO • Teams: Managed…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 1,001-5,000 employees |
| Headquarters | Union, NJ |
| Organization type | Privately Held |
| Year founded | 1999 |
| Specialties | Technology StaffingVLSI StaffingProfessional StaffingEmbedded Software StaffingDigital / Creative StaffingScientific StaffingEngineering / Validation StaffingOffice & Administrative StaffingBPORPO |
| Open jobs on Jobsy | 7 |
| View page |
Marketing Workflow Coordinator
📍 Toronto, ON
🕐 Duration: 12-Month Contract
Job Role: We’re seeking an organized Marketing Workflow Coordinator to manage a high-volume shared marketing inbox and coordinate creative/ digital marketing requests. This is an email-based traffic management role focused on fast, accurate triage, routing, and follow-up.
Key Responsibilities
- Manage and triage 100–150 emails daily, ensuring requests are actioned or routed promptly.
- Respond to basic inquiries and provide timely stakeholder updates.
- Route requests to the appropriate marketing consultant and log work in Wrike.
- Track requests and follow up to ensure nothing falls through the cracks.
- Collaborate with marketing consultants to optimize workflows and improve processes.
Requirements
- 2–3 years’ experience in customer support, coordination, marketing operations, traffic management, or administration.
- Strong understanding of creative/digital marketing workflows.
- Excellent written communication, judgment, organization, and attention to detail.
- Comfortable managing high-volume email workflows independently.
- Experience with project management tools; Wrike is an asset.
Nice to Have: Financial services/ advisor network experience or shared inbox/ helpdesk experience.
“We use AI in our Hiring Process”
Mindlance is an equal opportunity employer. We are committed to inclusive, equitable, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process.
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