Posted 12 days ago
Workplace Experience Coordinator
@ Brown and Beattie
Markham, Ontario
Overview
Brown & Beattie Ltd. is hiring a full-time, permanent Workplace Experience Coordinator at its Markham head office. The role runs front-of-house reception, meeting and hospitality setup, supplies, vendors and facilities, and procedure documentation, on Monday to Friday regular business hours, in-office. Pay is $45,000-$52,000 per year, commensurate with experience.
Pay:
$45,000–$52,000 a year
Responsibilities:
- Welcome clients, visitors and delivery personnel and manage reception
- Prepare boardrooms and coordinate catering for meetings and events
- Monitor supplies and coordinate vendors and facilities maintenance
- Document and update workplace procedures and checklists
Requirements summary:
- Organized, dependable and professional with strong communication skills
- Comfortable with everyday office technology and learning new systems
- Hospitality, reception, office coordination or event experience an asset
- Experience documenting procedures or improving processes an asset
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-26
- First seen by our source
- 2026-11-07
- Source record updated
- 2026-11-07
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer moderate |
| Languages | English |
| Perks mentioned | Generous paid time off, Transit support |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Brown and Beattie
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Brown & Beattie Ltd. | Markham, Ontario
Conveniently located at Highway 7 & Highway 404
FULL-TIME, PERMANENT | IN-OFFICE | $45,000-$52,000 PER YEAR
About the Role
Brown & Beattie is looking for a Workplace Experience Coordinator to take ownership of the day-to-day experience of our Head Office.
You will be the first point of contact for clients, candidates, consultants, vendors and other visitors, but this is more than a traditional reception role. You will help ensure our workplace is welcoming, organized, professional and running smoothly.
From preparing a boardroom for an important client meeting, to coordinating a delivery, helping a new employee get settled, arranging catering, restocking the kitchen or following up on an office maintenance issue, you will be the person who notices what needs to happen and makes sure it gets done.
What You'll Do
Workplace & Front-of-House Experience
- Welcome clients, visitors, candidates, consultants, vendors and delivery personnel.
- Manage reception and visitor access.
- Answer and direct incoming calls as required.
- Receive and coordinate mail, couriers and deliveries.
- Maintain a polished, welcoming and professional front-of-house environment.
- Help employees and visitors with everyday workplace needs.
Meetings & Hospitality
- Prepare boardrooms and meeting spaces for client and internal meetings.
- Coordinate catering, coffee, refreshments and other meeting requirements.
- Keep meeting rooms, kitchens, coffee stations and shared spaces organized, stocked and presentation-ready.
- Support client meetings, executive meetings, staff events and Lunch & Learn sessions.
- Anticipate meeting and hospitality requirements and ensure visitors receive a consistently professional experience.
Office & Workplace Operations
- Monitor office, kitchen and hospitality supplies and coordinate replenishment.
- Coordinate with vendors and service providers.
- Track facilities and maintenance issues through to resolution.
- Coordinate workspace setup and office organization.
- Support the practical aspects of employee onboarding.
- Help coordinate staff events and workplace initiatives.
- Maintain the organization, presentation and functionality of shared office spaces.
- Identify everyday workplace issues and take ownership of getting them resolved.
Procedures, Protocols & Continuous Improvement
- Document and update workplace procedures and protocols as they evolve and grow.
- Maintain practical checklists, instructions and recurring schedules for workplace activities.
- Keep procedures current as the workplace, technology and organization evolve.
- Identify recurring issues, unnecessary steps and opportunities for improvement.
- Turn informal ways of doing things into clear, practical and repeatable processes.
- Help introduce tools and systems that make workplace activities simpler and more efficient.
Working in a Modern Workplace
Brown & Beattie is actively modernizing the way we work.
We are introducing better processes and making greater use of automation and AI-supported tools to reduce repetitive administrative work.
You don't need to be a technology expert, but you should be comfortable learning new systems and adapting to new ways of working.
Who We're Looking For
Your previous job title is less important to us than the experience and perspective you bring.
Relevant backgrounds could include:
- Hotel, guest services or hospitality
- Workplace or office coordination
- Professional-services administration
- Corporate reception
- Event or conference coordination
- Premium retail or customer service
- Facilities or office services
- Administrative or executive support
We're looking for someone who is organized, dependable, professional and comfortable taking initiative, with strong communication skills and confidence using everyday office technology.
Experience documenting procedures, coordinating vendors or facilities, organizing meetings and events, or improving workplace processes would be an asset.
Employment Details
Employment Type: Full-time, permanent
Location: Markham Head Office
Work Arrangement: In-office
Hours: Monday to Friday, regular business hours
Compensation: $45,000-$52,000 per year, commensurate with experience
Benefits: Dental care, Extended health care, On-site parking, Paid time off, Vision care
Vacation: Minimum 2 weeks paid vacation per year, in line with Ontario ESA
Start Date: As mutually agreed
Journal
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