Posted 13 days ago
Writer for Minute Taking - Ottawa, ON
@ Minutes Solutions
Ottawa, Ontario
Overview
Minutes Solutions is hiring part-time Minute Takers in Ottawa to record meetings across many industries, with mostly virtual meetings and about twice-monthly on-site trips. Work is 1-2 meetings per week, mostly weekday evenings from 4-8pm EST, paid per meeting by duration with travel reimbursed, and mandatory training is provided.
Pay:
$20–$25 an hour
Responsibilities:
- Attend meetings in person or virtually
- Write accurate, concise minutes
- Format and finalize minutes after meetings
- Prepare executive summaries or conference reports
Requirements summary:
- Strong writing skills
- Attention to detail
- Critical thinking
- Based in Ottawa and open to travel
- Experience with minutes or summaries is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · jazzhr
- Employer posting date
- 2026-10-26
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-10-27
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Schedule | day, evening |
| Travel | air: moderate · ground: minimal |
| Work setting | Client sites, Home |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Free or discounted meals, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Minutes Solutions
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Saving you hours by taking your minutes
Full company description
Minutes Solutions is the leader in the professional minute-taking industry and has been serving a diverse range of organizations including condo/HOA boards, associations, non-profits, corporations, and the public sector since 2014. Minutes Solutions draws from its extensive team of rigorously screened, tested, and trained recording secretaries to document your meeting in person, attend remotely, or take minutes from a recording that you submit to us. This team of expert minute-takers and editors saves you time and improves the effectiveness of your meetings. We provide prompt, accurate, and objective meeting minutes so you can focus on what you do best. Visit our website minutessolutions.com or contact us today for more information: [email protected]
- LinkedIn followers
- 15,123
- People associated on LinkedIn
- 71
- Reported office locations
- Toronto, Ontario M4W 3S8, CA
- Business categories
- Professional Services
- Other recorded names
- Minutes Solutions
- Minutes Solutions Inc.
- Specialties
- Annual General Meetings
- Audio Recorded Transcription
- Board Meetings
- Committee Meetings
- Governance
- Meeting Minutes Preparation
- Corporate Governance Support
- Workshop Documentation
- Confidentiality and Privacy
- Industry-Specific Knowledge
- Bilingual Minute Taking
- Professional Minute Taking
- Transcription Services
- Accurate and Timely Minutes Delivery
- Virtual Meeting Minutes
- Editing
- Conferences and Seminars Minutes
- Compliance
- and Intelligent Verbatim
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Minutes Solutions is the leader in the professional minute-taking industry and has been serving a diverse range of organizations including condo/HOA boards, associations, non-profits, corporations, and the public sector since 2014. Minutes Solutions draws from its extensive team of rigorously screened, tested, and trained recording secretaries to document your meeting in person, attend remotely, or take minutes…
| Field | Value |
|---|---|
| Industry | Writing and Editing |
| Company size | 51-200 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Privately Held |
| Year founded | 2014 |
| Specialties | Annual General MeetingsAudio Recorded TranscriptionBoard MeetingsCommittee MeetingsGovernanceMeeting Minutes PreparationCorporate Governance SupportWorkshop DocumentationConfidentiality and PrivacyIndustry-Specific Knowledge |
| Open jobs on Jobsy | 3 |
| View page |
Are you comfortable attending meetings across various industries? Do you enjoy being part of important discussions? Are you a critical thinker with eagle-eyed attention to detail?
Join our exceptional team of Minute Takers today!
Minutes Solutions is a fast-growing professional minute-taking company that serves a global clientele. We strive to provide the highest-quality, prompt, and service-friendly solutions and to be the preferred choice for any entity that requires the highest quality of work.
Please note that we are currently only looking for Minute Takers who are open to travel and located in Ottawa to attend meetings on-site at our customers' locations roughly twice per month. The rest of the meetings you would be offered would be virtual. This is a hybrid role with an on-site requirement.
The People
Our Minute Takers come from a variety of different backgrounds: we work with corporate professionals, executive assistants, journalists, lawyers, writers, adventurers, retirees, stay-at-home parents, and incredible people from all walks of life and at every stage of their careers.
If you’re a good fit for this role, you’ll be a strong writer who’s concise and attentive to detail. Experience with executive summaries, conference reports, or minutes is a strong asset. Training is provided and mandatory.
The Process
- Submit your application. Try the Minute Taker Challenge on our website to determine if you might be a good fit for minute taking with our team!
- Enroll in our self-guided Training Program.
- Successfully complete the Training Program and start accepting meetings.
The Perks
At Minutes Solutions, flexibility comes first. We work with your availability and schedule in mind. On average, our Minute Takers participate in 1-2 meetings per week – there is no guarantee of full-time or permanent work.Most of our meetings take place during the week (M-F) and start between 4-8pm EST. Events that require travel typically take place during regular business hours (between 9am-5pm).
Meetings requiring travel will be compensated starting at $300, plus meals, local travel, airfare, and accommodation fully reimbursed. The longer the travel event, the higher the compensation. All payments will be made in $CAD via direct deposit.
For regular virtual meetings, you will be compensated $56 per one-hour-long meeting and $15 per every additional 30 minutes that the meeting exceeds 1 hour, rounded up. For local in-person meetings, you will be compensated $106 per one-hour-long meeting and $20 per every additional 30 minutes that the meeting exceeds 1 hour, rounded up. These rates increase for meetings that exceed four hours. Compensation is based on the duration of the meeting and does not include the time it takes to format and finalize your minutes after the meeting.
Apply today!
Submit your application on our website today by sharing a copy of your resume and cover letter or writing sample. We’re looking forward to working with you!
Due to the high volume of applications, we will only proceed with successful candidates located in Ottawa who are open to either local or out-of-town travel to meet customers on-site. If you require accommodation at any point in our recruitment process, please contact our team directly. We thank all applicants for their interest. Minutes Solutions is an equal opportunity employer.
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