Accounts Payable Administrator

Centennial Food Solutions is a leading provider of customized quality center-of-the-plate products in Western Canada. Our goal is simple: to connect our communities through great food and exceptional service. Our reputation as a dependable and flexible partner is why discerning restaurants, retailers, foodservice, and trading companies choose us time and time again. With branches across Western Canada and a vast network of business brands, we are uniquely positioned to bring value to our partners at every turn.

Job Purpose

The Accounts Payable Administrator is responsible for the timely and accurate processing of vendor invoices, customer rebates, employee expense reimbursements, and related financial transactions. Reporting to the Controller or designate, this role supports the organization's financial operations by ensuring accurate recordkeeping, maintaining vendor relationships, reconciling accounts, and adhering to established accounting policies and procedures. This is a full-time, in-office position based in Calgary, AB, requiring regular on-site attendance and collaboration with internal departments.

Essential Functions

• Review, verify, code, and process vendor invoices.
• Support and coordinate accounts payable activities across branch locations.
• Perform AP and customer rebate reconciliations.
• Review invoices for accuracy and duplication.
• Process employee expense claims and coordinate reimbursement payments with Payroll.
• Post invoices, bank fees, transfers, prepayments, and miscellaneous payments to the appropriate GL accounts.
• Calculate, track, and administer customer rebate programs.
• Prepare monthly rebate accruals and process rebate payments.
• Respond to vendor and internal accounts payable inquiries.
• Maintain accurate financial records and supporting documentation.
• Assist with month-end activities and other accounting duties as required.
• Perform additional duties and special projects as assigned.

Qualifications (Education, Experience)

• Post-secondary education in Accounting, Finance, or a related field is preferred; equivalent experience will be considered.
• 2-3 years of accounts payable or accounting experience preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with Sage X3 or similar ERP systems is an asset.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work independently with minimal supervision.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality of sensitive financial information.
• Positive and professional attitude with a strong customer service focus.

Key Competencies

• Accounts Payable Administration
• Financial Accuracy & Attention to Detail
• Reconciliation & Problem Solving
• Confidentiality & Integrity
• Time Management & Organization
• Analytical Thinking
• Communication Skills
• Accountability & Reliability
• Customer Service Orientation
• Microsoft Excel Proficiency
• Data Entry Accuracy
• Multi-Tasking & Prioritization
• Adaptability & Flexibility
• Teamwork & Collaboration
• Process Improvement Mindset
• Professionalism & Ethics
• Independent Work Capability
• Results Orientation

Benefits and Perks

• Comprehensive Health and Dental coverage for you and your family.
• Registered Retirement Savings Plan with company matching contributions.
• Subsidized Company Share Ownership plan.
• Employee Family Assistance Program (support for mental health, financial services, and legal needs).
• Employee pricing on thousands of high-quality foods.
• Career advancement opportunities and training across the company.
• Instant Pay: through pay streaming you can have instant access to earnings without having to wait for payday!
• Belonging to a team that is passionate about food and long-term success.

Please note:

• Candidates must be legally able to work in Canada at this time. Centennial Food Solutions regrets that it is unable to sponsor employment Visas.
• Please note that final candidates for this position may be required to undergo a confidential pre-employment background check which may include but not be limited to criminal, and/or credit testing.