Admin II – Specialist Services MOA

Internal/External Posting
This posting is to fill a current vacancy
Reference Number: ADMIN001601 If applying by email, indicate the reference number in the subject line

Job Type: Casual
Location: Sioux Lookout, Ontario
Rate of Pay: $31.086 – $41.754 per hour
Application Deadline: Open until filled

Position Summary
The Admin II – Specialist Services is responsible for the scheduling of patient appointments for all specialist services (including pediatrics, psychiatry, and internal medicine), acting as a liaison between patients and specialist providers, and assisting with various office duties.

Accountability
The Admin II – Specialist Services is directly accountable to the Manager – Specialist Services.

Qualifications
•Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
•Minimum Grade 12 and/or a combination of experience and education as deemed acceptable to SLFNHA.
•Certificate/Diploma in Office Administration course is an asset
•Minimum one (1) year administrative or clerical experience
•Proficient in the use of email, internet and Microsoft Word, PowerPoint and Excel Experience working with electronic medical records
•Ability to communicate effectively orally and in writing
•Ability to work independently or as part of a team
•Excellent organizational skills
•Excellent time management skills
•Knowledge of the remote/isolated communities and the health priorities of the First Nations communities in the Sioux Lookout Health Authority catchment area.
•Ability to set priorities and meet tight deadline
•Ability to maintain confidentiality and follow applicable privacy policies and legislation, e.g. PHIPA
•Ability to communicate in a First Nations dialect from the Sioux Lookout region is an asset
•The ability to perform the requirements of the position on a regular basis

Roles & Responsibilities
1.Booking, coordinating and scheduling patient appointments, including telemedicine, with the ability to prioritize appointments according to patient needs and specialist clinic schedules
2.Participate and contribute to the specialist orientation.
3.In collaboration with the Real Property department, oversee specialist vehicles; maintenance, cleaning, key availability, gas. Obtain and keep file of current licenses from all vehicle users.
4.Update and distribute current monthly specialist list.
5.Facilitate the acquisition and purchase of all necessary equipment/supplies
6.Data entry to create spreadsheets for tracking and sharing information/statistics.
7.Contributes content for the monthly physician’s newsletter.
8.Submit content for the annual reports for both SLFNHA and SLRPSI.
9.Perform routine administrative tasks such as copying, faxing, filing, general typing
10.Maintain privacy and confidentiality in the handling of sensitive/confidential material strictly in confidence in accordance with SLFNHA privacy policy guidelines
11.Responsible for the scheduling of meetings and completing meeting minutes.
12.Participate as part of the multidisciplinary team.
13.Provide support to the Manager and Specialist Services team
14.Provide coverage for other administrative staff within Physician Services
15.All other duties as required

Working Conditions
•Frequent use of computer, keyboard and mouse
•Prolonged sitting
•Prolonged viewing of computer screens
•Must be willing to relocate to Sioux Lookout
•Must be willing and able to work flexible hours.
•Required to work days, sometimes evenings and weekends, if necessary.
•Preapproved overtime as required

About Working with Us
The Sioux Lookout First Nations Health Authority (SLFNHA) serves 33 First Nation communities in the Sioux Lookout region in Ontario, Canada. Mandated by the leadership in these communities, our organization is dedicated to strengthening First Nations by contributing in unique ways to a strong health system for the Anishinabe.

We value respect, relationships, culture, equality and fairness. Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible.

We offer competitive and comprehensive employment benefits to Full-Time employees:
•Health and dental benefits
•Competitive time off plans that increase with years of service
•Pension plan & comprehensive insurance coverage
•Fitness reimbursement program
•Professional development opportunities
•Relocation assistance

Apply Now!

Careers

Candidates are encouraged to self-identify on their application. Self-identification is voluntary and the information is used to assist SLFNHA in hiring Indigenous people from the region whenever possible and to support candidates in their application.

If you require accommodation at any stage of the recruitment process, please contact us at:
Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: (807) 737-1802
Fax: (807) 737-2969
Email: [email protected]

No resumes received after application deadline will be accepted.
SLFNHA wishes to thank all applicants in advance.
However, only those selected for an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com