Posted 2 months ago
Administration Assistant – Electronic Filing
@ TalentSphere
Toronto, Ontario
Overview
TalentSphere is hiring an Administration Assistant for a six-month contract with a large multi-entity family office in Toronto. The role supports electronic filing and data management, reporting to the Manager of Enterprise Applications, and requires five days a week on site. Pay is $25 to $30 per hour.
Pay:
$25–$30 an hour
Responsibilities:
- Act as super user for the electronic filing system
- Review and electronically file evidentiary, transactional and business documents
- Assist with training and presentation preparation
- Research and support special projects
Requirements summary:
- Business administration degree or diploma
- 2+ years in data management or administration with paperless electronic filing
- Proficient in Microsoft Office
- Exceptional communication skills
- Strong time management and ability to meet tight deadlines
Tools & skills
Source and dates
Source type not verified · crelate
- Employer posting date
- 2026-09-19
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-10-27
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Business administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
TalentSphere
| Field | Value |
|---|---|
| Open jobs on Jobsy | 329 |
Position: Administration Assistant – Electronic Filing *****6 month contract
Industry Sector: Professional Services
Compensation: $25 -30 /hr
Location: Toronto IN-OFFICE 5 days/week
Role Overview:
Our client is a large multi-entity, multi-generational private family office.
This position will report to the Manager of Enterprise Applications and work within a small team performing a variety of organizational and administrative tasks with a focus on electronic filing and data management.
Responsibilities include but are not limited to:
- Act as a super user for the Electronic Filing System
- Review and electronically file various documents and information for different departments and functional areas, including evidentiary documents, reports, transactional documents, and other relevant business documents.
- Assist with training and presentation preparation as required.
- Research and assist with special projects.
- Present a keen attention to detail, and a high degree of accuracy.
- Other duties, relevant to the position, shall be assigned as required.
Qualifications:
- Business Administration related degree or diploma.
- Minimum 2+ yrs within a data management or administration role with a focus on paperless, electronic filing.
- Proficient use of various office-based software including Microsoft Office.
- Demonstrated ability to promote teamwork and collaboration.
- Effective time-management skills with ability to self-motivate, meet tight deadlines and achieve targets in a team environment.
- Maintain a high level of confidentiality and integrity in all interactions.
- You must have exceptional communication skills
TSSHP #LI-TS1
Job ID: # 16817947
Journal
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