Posted 6 days ago
Administrative Assistant 1 [AQ-26006]
@ Aquent
Vancouver, British Columbia
Overview
Aquent is hiring a contract Administrative Assistant 1 to support leadership at a global technology client. The role covers complex calendar and travel coordination, meeting logistics, internal communications and team events.
Responsibilities:
- Provide administrative support to leadership, including calendars, travel and expenses
- Coordinate meeting logistics, agendas, minutes and action items
- Assist with internal communications and team and off-site events
- Contribute to departmental financial, personnel and facility coordination
Requirements summary:
- 0-2 years of professional administrative experience
- Strong organizational skills and attention to detail
- Excellent verbal and written communication
- Proficiency with Microsoft Office tools
- Prior technology environment experience an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-08
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 0+ years |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | People with disabilities |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aquent
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
We help guide businesses toward the talent, technology, and services they need to create a better future of work.
Full company description
Aquent is the leading global work solutions company helping guide businesses toward the talent, technology, and services they need to excel. From specialty recruiting and talent experience to creative strategy and project management, we’re making the future of work better for everyone. Our brands include Aquent Talent, Aquent Studios, Aquent RoboHead, Aquent Scout, Aquent Sustainability, Aquent Employer of Record, and Aquent Gymnasium. Based in the U.S. with locations in Australia, Canada, France, Germany, Japan, Netherlands, and the U.K., we are positioned to deliver the solutions you need to unlock your global potential. Learn more at aquent.com.
- LinkedIn followers
- 920,250
- People associated on LinkedIn
- 3,914
- Reported office locations
- 501 Boylston St, Third Floor, Boston, MA 02116, US
- 10F, Benetton Shinsaibashi Bldg., 4-2-11 Minami-semba, Chuo-ku, Osaka, 542-0081, JP
- Suite 11.02, Level 11, 1 Castlereagh Street, Sydney, NSW 2000, AU
- 149 5th Ave, New York, NY 10010, US
- 527 S Marquette Ave, Minneapolis, MN 55402, US
- 1109 N 36th St, Seattle, WA 98103, US
- 6310 Greenwich Dr, San Diego, CA 92122, US
- 550 Kearny St, San Francisco, CA 94108, US
- 5401 S Kirkman Rd, Orlando, FL 32819, US
- 5670 Wilshire Blvd, Los Angeles, CA 90036, US
- 823 Congress Ave, Austin, TX 78701, US
- 77 Bloor St W, Toronto, ON M5S 1M2, CA
- 817 Peachtree St NE, Atlanta, GA 30308, US
- 14643 Dallas Pkwy, Dallas, TX 75254, US
- 1455 West Loop S, Houston, TX 77027, US
- 7231 Forest Ave, Richmond, VA 23226, US
- 11611 N Meridian St, Carmel, IN 46032, US
- 1025 Connecticut Ave NW, Washington, DC 20036, US
- 100 S Murphy Ave, Sunnyvale, CA 94086, US
- Level 13, 460 Bourke Street, Melbourne, VIC 3000, AU
- Tokyo, JP
- London, GB
- Berlin, DE
- Amsterdam, NL
- Paris, FR
- Other recorded names
- Aquent LLC
- Aquent HR International
- Aquent
- Specialties
- Employer of Record Services
- Digital Marketing
- Graphic Design
- Freelance Recruitment
- Extended Workforce Services
- Marketing Talent
- Creative Talent
- Marketing Staffing
- Creative Staffing
- Web Development
- Staffing
- Web Development Staffing
- UX Staffing
- Professional Development
- Content Marketing
- Creative Studio
- UI Staffing
- UI
- UX
- Web Development Staffing
- and Project Management Cloud Solution
- Profile identifies a recruitment agency
- Yes
Aquent is the leading global work solutions company helping guide businesses toward the talent, technology, and services they need to excel. From specialty recruiting and talent experience to creative strategy and project management, we’re making the future of work better for everyone. Our brands include Aquent Talent, Aquent Studios, Aquent RoboHead, Aquent Scout, Aquent Sustainability, Aquent Employer of Record…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 10,001+ employees |
| Headquarters | Boston, MA |
| Organization type | Privately Held |
| Specialties | Employer of Record ServicesDigital MarketingGraphic DesignFreelance RecruitmentExtended Workforce ServicesMarketing TalentCreative TalentMarketing StaffingCreative StaffingWeb Development |
| Open jobs on Jobsy | 21 |
| View page |
About The Opportunity
Our client is a globally recognized leader in technology and innovation, dedicated to empowering customers and driving operational excellence on a massive scale. By joining this vibrant and fast-paced environment as an Aquent talent partner, you will play an essential role in supporting the leadership and initiatives that keep this pioneering organization at the forefront of the digital landscape.
Your Impact
In this dynamic support role, you will be the operational heartbeat of a critical leadership team. You will manage complex schedules, coordinate intricate travel, and orchestrate high-impact team events that keep the organization aligned and moving forward. From crafting compelling internal communications to managing meeting logistics and tracking key deliverables, your work will directly enhance team productivity and strategic execution.
Key Responsibilities
- Provide comprehensive administrative support to leadership, including complex calendar management, travel coordination, and expense oversight.
- Orchestrate meeting logistics by preparing agendas, capturing detailed minutes, and tracking action items to ensure timely follow-up.
- Serve as a central point of contact for internal communications, assisting in drafting content that highlights strategies, results, and goals.
- Plan and execute team calls, engaging roundtables, and successful off-site events to support organizational rhythms.
- Contribute to departmental financial activities, personnel operations, and facility coordination to champion operational efficiency.
- Collaborate on cross-functional initiatives focused on talent development, onboarding, and fostering an inclusive workplace culture.
- Maintain a proactive briefing rhythm with supported leaders to keep them updated on key developments and milestones.
- 0-2 years of professional administrative experience, demonstrating a strong foundation in organizational support.
- Exceptional organizational skills with a keen eye for detail and the ability to prioritize tasks in a fast-paced environment.
- Demonstrated ability to quickly learn new tools, processes, and adapt to evolving business needs.
- Excellent verbal and written communication skills, with the ability to interact professionally at all levels.
- Proficiency with standard office productivity suites, including Microsoft Office tools for scheduling, email, and document management.
- A proactive, collaborative mindset eager to contribute to team success and a positive work environment.
- Prior administrative experience within a technology-focused environment.
- Familiarity with expense management software and virtual desktop environments.
- Experience leveraging AI tools to enhance and streamline daily administrative workflows.
Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.
Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits
Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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