Posted 15 days ago
Administrative Assistant
@ PTW Energy Services Ltd.
Hinton, Alberta
Overview
PTW Energy Services is hiring a full-time, in-office Administrative Assistant in Hinton, Alberta, to support its Hinton Business Unit. The role covers AR/AP processing, purchase orders, payroll data entry, project coordination and reception support. It requires at least five years of administrative experience and advanced Microsoft Office skills.
Responsibilities:
- Process accounts receivable and payable for the business unit
- Prepare WIP reports, accruals, job costing and stock transfers
- Enter and maintain purchase orders and project data in SDG
- Perform payroll data entry and maintain employee safety records
- Prepare correspondence and provide reception support
Requirements summary:
- Minimum of five years of administrative experience
- Advanced proficiency in Microsoft Office
- Knowledge of professional business communication
- Basic accounting experience is an asset
- Strong organizational skills and attention to detail
Tools & skills
Source and dates
Source type not verified · ptw-acquiretm
- Employer posting date
- 2026-10-25
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 5+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | People with disabilities |
| Education | College diploma (preferred) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
PTW Energy Services Ltd.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 34 |
Administrative Assistant
Location: Hinton, Alberta
Full-time in-office
Position Description
PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project coordination, and payroll support functions, including:
Processing Accounts Receivable and Accounts Payable (AR/AP) for the business unit.
Preparing Work in Progress (WIP) reports and accruals.
Completing job costing and stock transfers.
Entering and maintaining purchase orders.
Tracking supplier backorders and credits.
Updating purchase order and estimate templates to reflect vendor pricing changes.
Entering projects into SDG, our industry-specific software.
Performing payroll data entry functions.
Ordering office supplies for the business unit.
Creating, distributing, and tracking Internal Transfer of Funds (ITF) documentation and ensuring all applicable ITFs are signed before month-end.
Maintaining accurate employee safety records on a regular basis.
Preparing project binders and maintaining project documentation.
Maintaining business unit records and compiling statistical reports within the accounting system.
Preparing routine correspondence as directed by the Business Unit Manager.
Providing reception support as required.
Complying with PTW's Health and Safety Manual, company procedures, and applicable Occupational Health and Safety regulations.
Requirements
Minimum of five years of experience in an administrative role.
Post-secondary education is considered an asset.
Advanced proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Knowledge of professional business communication, including letters, memoranda, meeting minutes, and reports.
Excellent time-management skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
Previous experience with basic accounting functions is considered an asset.
Strong written and verbal communication skills.
Professional demeanour with a customer-service-oriented approach.
Exceptional attention to detail and strong organizational skills.
A Rewarding and Inclusive Place to Work
Shaped by our core values of Passion, Care, and Excellence, PTW Energy Services takes pride in fostering a positive and supportive work environment. We are committed to the growth and success of our team members and offer opportunities for learning, development, and career advancement.
We strive to be an employer of choice through programs that recognize and empower employees who demonstrate our values, including our Quarterly Employee Appreciation Awards and Safety Rewards Programs.
PTW is an equal opportunity employer committed to providing accommodations for people with disabilities throughout the hiring process. Accommodations are available upon request for qualified candidates at every stage of recruitment.
To learn more about us, please visit www.ptwenergy.com.
OUR VALUES GROUND US: CARE | EXCELLENCE | PASSION
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