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Posted 6 days ago

Administrative Assistant

@ Peak Associates Limited

Toronto, Ontario

Full-time
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SIGNALS

Overview

Peak Associates Limited is hiring a full-time Administrative Assistant for a fast-paced professional office. The role covers day-to-day administrative and operational support, documents, calendars, meetings and client communications.

Responsibilities:

  • Provide day-to-day administrative and operational support
  • Prepare and maintain business documents, reports and records
  • Manage calendars, schedule meetings and arrange travel
  • Prepare agendas, document minutes and follow up on action items
  • Handle confidential information with discretion

Requirements summary:

  • Previous administrative or executive support experience
  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication
  • Proficiency in Microsoft Office Suite
  • Experience with CRM or document management systems

Tools & skills

Source and dates

Source type not verified · apify-linkedin

Employer posting date
2026-11-04
First seen by our source
2026-11-10
Source record updated
2026-11-10

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week40 (estimated)
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (preferred), Bachelor’s degree (preferred)

Summary and details written by AI from the posting; the employer’s posting is the authority.

Peak Associates Limited

FieldValue
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Job description

We are seeking an organized, proactive, and detail oriented Administrator to join a fast-paced, professional environment. The ideal candidate is highly motivated, adaptable, and comfortable managing multiple priorities while maintaining a high level of professionalism, confidentiality, and attention to detail.

Key Responsibilities:

Administrative & Operational Support

  • Provide day-to-day administrative and operational support.
  • Prepare, organize, and maintain various business documents, reports, presentations, and records.
  • Coordinate document preparation, approvals, and electronic signatures.
  • Maintain internal databases, track important deadlines, and ensure records are accurate and up to date.
  • Assist with client communications, reporting, and general correspondence.
  • Coordinate meetings, appointments, and other business-related activities.
  • Support expense reporting, invoice processing, and general office administration.
  • Assist with the preparation and distribution of marketing materials, presentations, and promotional documents.
  • Coordinate information gathering and liaise with internal departments and external stakeholders.
  • Maintain organized records and support the tracking of ongoing business activities.
  • Assist with marketing initiatives, research, and special projects as required.
  • Ensure materials and documentation are prepared accurately and distributed in a timely manner.
  • Manage calendars, schedule meetings, and coordinate appointments and travel arrangements as required.
  • Prepare meeting agendas, document minutes, and follow up on outstanding action items.
  • Handle confidential information and communications with discretion.
  • Help manage competing priorities and ensure deadlines are met.

Required Skills & Competencies

  • Strong organizational and time-management skills with excellent attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently, take initiative, and exercise sound judgment.
  • Comfortable managing multiple priorities and working under pressure.
  • Professional, approachable, and proactive attitude.
  • Strong problem-solving skills and adaptability.
  • Proficiency in Microsoft Office Suite and experience with CRM or document management systems.

Qualifications

  • College diploma or university degree preferred.
  • Previous experience in an administrative, sales support, or executive support capacity.
  • Experience in a professional services or corporate environment considered an asset.

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