Posted 6 days ago
Administrative Assistant
@ Peak Associates Limited
Toronto, Ontario
Overview
Peak Associates Limited is hiring a full-time Administrative Assistant for a fast-paced professional office. The role covers day-to-day administrative and operational support, documents, calendars, meetings and client communications.
Responsibilities:
- Provide day-to-day administrative and operational support
- Prepare and maintain business documents, reports and records
- Manage calendars, schedule meetings and arrange travel
- Prepare agendas, document minutes and follow up on action items
- Handle confidential information with discretion
Requirements summary:
- Previous administrative or executive support experience
- Strong organizational skills and attention to detail
- Excellent written and verbal communication
- Proficiency in Microsoft Office Suite
- Experience with CRM or document management systems
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Peak Associates Limited
| Field | Value |
|---|---|
| Open jobs on Jobsy | 2 |
We are seeking an organized, proactive, and detail oriented Administrator to join a fast-paced, professional environment. The ideal candidate is highly motivated, adaptable, and comfortable managing multiple priorities while maintaining a high level of professionalism, confidentiality, and attention to detail.
Key Responsibilities:
Administrative & Operational Support
- Provide day-to-day administrative and operational support.
- Prepare, organize, and maintain various business documents, reports, presentations, and records.
- Coordinate document preparation, approvals, and electronic signatures.
- Maintain internal databases, track important deadlines, and ensure records are accurate and up to date.
- Assist with client communications, reporting, and general correspondence.
- Coordinate meetings, appointments, and other business-related activities.
- Support expense reporting, invoice processing, and general office administration.
- Assist with the preparation and distribution of marketing materials, presentations, and promotional documents.
- Coordinate information gathering and liaise with internal departments and external stakeholders.
- Maintain organized records and support the tracking of ongoing business activities.
- Assist with marketing initiatives, research, and special projects as required.
- Ensure materials and documentation are prepared accurately and distributed in a timely manner.
- Manage calendars, schedule meetings, and coordinate appointments and travel arrangements as required.
- Prepare meeting agendas, document minutes, and follow up on outstanding action items.
- Handle confidential information and communications with discretion.
- Help manage competing priorities and ensure deadlines are met.
Required Skills & Competencies
- Strong organizational and time-management skills with excellent attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently, take initiative, and exercise sound judgment.
- Comfortable managing multiple priorities and working under pressure.
- Professional, approachable, and proactive attitude.
- Strong problem-solving skills and adaptability.
- Proficiency in Microsoft Office Suite and experience with CRM or document management systems.
Qualifications
- College diploma or university degree preferred.
- Previous experience in an administrative, sales support, or executive support capacity.
- Experience in a professional services or corporate environment considered an asset.
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