Posted yesterday
Administrative Assistant
@ Groom & Associates
Dorval, Quebec
Requirements summary:
- • Client Follow-Ups: Proactively track and follow up on pending client requirements, including obtaining signatures, statement copies, meeting bookings, and missing account information.
- College degree or Administrative diploma or certificate program
- 4 - 10 year’s experience as an Executive Assistant
- Strong computer skills.
- Proficiency in use of MS Office applications including Outlook, Teams,
- Word, Excel and PowerPoint.
Tools & skills
Source and dates
Source type not verified · njoyn
- Employer posting date
- 2026-11-09
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Groom & Associates
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
We've been providing staffing solutions that work for companies in all fields for over 20 years. What makes us so successful? Experience and our unique ability to accurately assess and then match the candidate's individual job skills with the ideal position. Our wide range of services means we can offer a broad selection of qualified candidates - whether you need permanent team players or temporary replacements. We provide long-term solutions for all your recruiting, evaluation and personnel selection. Depuis plus de 20 ans, nous offrons aux entreprises des solutions uniques adaptées à leur recrutement de personnel. La clé de notre succès réside dans notre habileté à combiner les qualités d’un candidat à celles exigées pour un mandat. Notre éventail de services nous permet de vous proposer une grande variété de candidats hautement qualifiés qui peuvent se joindre à votre équipe de façon permanente ou temporaire. Nous fournissons des solutions à long terme pour : le recrutement, l’évaluation et la sélection de votre personnel
- LinkedIn followers
- 90,996
- People associated on LinkedIn
- 40
- Reported office locations
- 360 Rue St-Jacques, G-100, Montreal, QC H2Y 1P6, CA
- 999 Canada Place, Suite 404, Vancouver, British Colombia V6C 3E2, CA
- 151 Yonge Street, 11th floor, Toronto, Ontario M5C 2W7, CA
- 5925 Airport road, Suite 200, MISSISSAUGA, Ontario 4V 1W1, CA
- 343 Preston Street, 11th floor, Ottawa, Ontario K1S 1N4, CA
- Other recorded names
- Groom & Associés / Associates
- Specialties
- IT recruitment
- Sales & Marketing Recruitment
- Finance & Accounting recruitment
- Administration & Operations recruitment
- Engineering recruitment
- Science & Pharmaceutical recruitment
- Temporary Recruitment
- and Executive search recruitment
- Profile identifies a recruitment agency
- Yes
We've been providing staffing solutions that work for companies in all fields for over 20 years. What makes us so successful? Experience and our unique ability to accurately assess and then match the candidate's individual job skills with the ideal position. Our wide range of services means we can offer a broad selection of qualified candidates - whether you need permanent team players or temporary replacements. We…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 11-50 employees |
| Headquarters | Montreal, QC |
| Organization type | Privately Held |
| Specialties | IT recruitmentSales & Marketing RecruitmentFinance & Accounting recruitmentAdministration & Operations recruitmentEngineering recruitmentScience & Pharmaceutical recruitmentTemporary Recruitmentand Executive search recruitment |
| Open jobs on Jobsy | 28 |
| View page |
Administrative Assistant
Status: Permanent, Full time
Location: Dorval, QC (Hybrid)
Salary: Competitive
RESPONSIBILITIES:
Client Services & Communication
• First Responder: Serve as the primary point of contact for incoming client inquiries, managing communications, addressing general requests, and routing complex issues efficiently in a timely manner.
• Client Follow-Ups: Proactively track and follow up on pending client requirements, including obtaining signatures, statement copies, meeting bookings, and missing account information.
• Meeting Coordination: Schedule, coordinate, and manage complex calendars across all three advisors' agendas.
Operations & Account Administration
• Account Processing: Handle new account openings and initiate transfers, managing rigorous external follow-ups until completion.
• KYC Management: Coordinate and book Know Your Client (KYC) reviews and compliance updates.
• Transaction Reporting: Prepare and distribute comprehensive weekly transaction reports.
• Problem Solving: Actively resolve daily operational friction points, including correcting form errors, rectifying misprocessings, and clearing communication logjams.
Team Workflow & Onboarding
• Internal Coordination: Conduct regular follow-ups with team members to track pending tasks, outstanding deliverables, and deadlines.
• Onboarding: Manage the onboarding process for new team members and juniors, including contract/forms preparation and internal system setups.
• Record Management: Maintain robust filing and archiving systems to ensure complete compliance and accessibility.
• Practice Continuity: Serve as the general operational backbone—ensuring the office runs smoothly, workflows remain streamlined, and team organization is consistently maintained.
QUALIFICATIONS:
College degree or Administrative diploma or certificate program
4 - 10 year’s experience as an Executive Assistant
Strong computer skills. Proficiency in use of MS Office applications including Outlook, Teams,
Word, Excel and PowerPoint.
Ability to take initiative, work independently, work collaboratively as part of a team and work with all levels of management and staff.
Excellent organizational skills and ability to function with sense of urgency. Able to handle several tasks simultaneously, establish priorities and respect deadlines.
Excellent communication skills
We thank you for your application; however, only successful candidates will be contacted
For more information on our recruitment services, please visit www.groomassocies.com
Votre partenaire en recrutement – Your recruitment partner www.groomassocies.com
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