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Posted 23 days ago

Administrative Assistant

@ I R C M

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Montréal, Quebec

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SIGNALS

Overview

The Montreal Clinical Research Institute (IRCM) is hiring a part-time Administrative Assistant, 21 hours a week, on-site in Montreal. The role supports the Director with calendar management, event organization, communications, grant and academic document support, travel, invoicing and HR support. The posting requires a DEC, relevant administrative experience and fluency in French and English.

Responsibilities:

  • Gérer le calendrier de la directrice et coordonner les réunions
  • Organiser séminaires, conférences et événements
  • Gérer les communications, le site web et les médias sociaux
  • Soutenir les demandes de subventions et les documents académiques
  • Traiter factures et remboursements de dépenses

Requirements summary:

  • Diplôme d'études collégiales (DEC)
  • Expérience administrative pertinente
  • Maîtrise du français et de l'anglais
  • Sens de l'organisation et gestion des priorités
  • Souci du détail et confidentialité

Tools & skills

Attention to detailConfidentialityCommunication skillsCollaboration

Benefits mentioned

Retirement planEmployee assistancePaid time off
Source and dates

Employer career site / ATS feed · adp

Employer posting date
2026-10-14
First seen by our source
2026-10-23
Source record updated
2026-11-06

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week21
Travelair: minimal · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish, French
Background checkscriminal record
EducationCollege diploma (required)
Perks mentionedGenerous paid time off, Retirement plan, Wellness, Home office allowance

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

Pragmatic Health Ethics Research Unit
Montreal | On-site
Part-time (21 hours/week)

About IRCM

The Montreal Clinical Research Institute (IRCM) is a world-class biomedical research centre dedicated to advancing health through science. The work of our research teams contributes to major breakthroughs in biomedical research. We offer an environment where scientific rigour and collaboration drive the advancement of knowledge.

What the Position Offers

  • Contribute to meaningful work that has a tangible impact on health and research.
  • Work in a rigorous, collaborative and people-focused environment.
  • Participate in stimulating projects and continuous improvement initiatives.

Responsibilities

  • Manage the Director’s calendar and coordinate meetings.
  • Organize seminars, conferences and academic events.
  • Manage communications, the website and social media.
  • Provide support for grant applications and the preparation of academic documents.
  • Coordinate business travel arrangements.
  • Process invoices, expense reimbursements and financial follow-ups.
  • Provide support for human resources activities.
  • Liaise with administrative and institutional services.

Essential Qualifications

  • College diploma (DEC).
  • Relevant administrative experience.
  • Proficiency in both French and English.

Key Competencies

  • Strong organizational and priority management skills.
  • Attention to detail and commitment to confidentiality.
  • Clear communication and effective collaboration skills.

Benefits

  • Generous vacation and personal day allowances.
  • Additional time off during the holiday season.
  • Defined-benefit pension plan (RREGOP).
  • Employee Assistance Program (EAP).
  • Bicycle-friendly facilities, including secure bicycle parking and showers.
  • Convenient location in the heart of Montreal.

How to Apply

Submit your application (resume) by clicking “Apply.”

To learn more about IRCM: https://www.ircm.qc.ca

Selection Process

Shortlisted candidates will be contacted for an interview. Background checks may be conducted depending on the nature of the position.

IRCM is committed to equity, diversity and inclusion. We encourage applications from individuals of all backgrounds.

Accommodation measures are available upon request for candidates invited to an interview.

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