Posted 18 days ago
Administrative assistant – human resources
@ Ville de Pointe-Claire
Pointe-Claire, Quebec
Overview
Ville de Pointe-Claire is hiring a full-time Human Resources Administrative Assistant to support the HR Director and team with planning, organizing and managing department activities. The role covers administrative and operational support across talent acquisition, training, labour relations, occupational health and safety, and organizational development.
Responsibilities:
- Soutien administratif et opérationnel au directeur et aux équipes RH
- Gestion des courriels, des commandes, des paiements et des factures
- Suivi des feuilles de temps et des absences du personnel
- Accueil, transfert des appels et rédaction ou traduction de correspondance
- Analyse, distribution et suivi des dossiers selon leur urgence
Requirements summary:
- Expérience en soutien administratif ou de bureau
- Excellente organisation et capacité à prioriser
- Maîtrise du français écrit, et habileté en traduction
- Capacité à compiler des données pour rédiger des rapports
Tools & skills
Source and dates
Job-board feed · jobillico
- Employer posting date
- 2026-10-19
- First seen by our source
- 2026-10-20
- Source record updated
- 2026-11-07
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | French |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Ville de Pointe-Claire
| Field | Value |
|---|---|
| Open jobs on Jobsy | 4 |
Department mission
Providing departments with leadership in order to guarantee a quality workforce and offer a healthy, stimulating, and safe work environment, while ensuring equity and respect for others and maintaining excellence in our practices.
Responsibilities and goals associated with the position
Reporting to the Human Resources Director, the Human Resources Administrative Assistant assists the Director and his team with planning, organizing, managing and controlling the HR Department's activities by providing administrative support.
The jobholder’s main responsibilities are as follows:
- Provides administrative and operational support to the Director and the various teams within the department, including talent acquisition, training and development, labour relations, occupational health and safety, and organizational development.
- Receive and respond to the Department’s emails, ensuring requests are followed up and forwarding them to those concerned, as needed;
- Enter the requests into the ordering system, process payments and follow up invoices;
- Ensure time sheet entries and follow-ups with regard to staff absences;
- Answer, log and transfer telephone calls, greet visitors, and obtain and provide information as needed;
- Draft, translate and/or transcribe correspondence for management;
- Collect and collate data from various sources used to write reports, articles, letters, etc., to complete files or to provide information;
- Analyze files and documents based on urgency, distribute them, and track their progress and schedule;
- Perform all other related tasks as requested.
Journal
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