Posted 3 months ago
Administrative Assistant - Junior (ONSITE) JP981
@ Pathlion
Edmonton, Alberta
Overview
Pathlion is hiring a junior administrative assistant for a full-time, on-site role. The work covers mail and correspondence handling, document processing and filing, record maintenance, and general office support for program staff and management, with confidential information handled securely.
Responsibilities:
- Sort, distribute and process mail and correspondence
- Process, scan, file and route documents
- Maintain records and office supplies
- Support management with document approvals
- Handle routine inquiries and special projects
Requirements summary:
- Strong organizational and time-management skills
- Excellent attention to detail
- Proficiency with Microsoft Office and document management systems
- Strong verbal and written English
- Ability to maintain confidentiality
Tools & skills
Source and dates
Source type not verified · manatal
- Employer posting date
- 2026-07-31
- First seen by our source
- 2026-11-05
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Pathlion
| Field | Value |
|---|---|
| Open jobs on Jobsy | 82 |
Position Summary
The Administrative Assistant provides administrative and operational support to the team by managing incoming and outgoing correspondence, maintaining office resources and records, processing documents, and supporting day-to-day office operations. This role helps ensure information is handled accurately, efficiently, and in accordance with established procedures.
Key Responsibilities
- Provide general administrative support to program staff and management.
- Receive, sort, distribute, and process incoming and outgoing mail and correspondence.
- Process, scan, file, and route documents to appropriate staff, teams, and mailboxes.
- Maintain accurate records and ensure documentation is filed and stored according to established procedures.
- Support document management activities, including reviewing, tracking, and preparing materials for management approval and signature.
- Assist with data entry, electronic document management, and record maintenance.
- Monitor and maintain office supplies, forms, envelopes, and other administrative resources.
- Coordinate and distribute inter-office mail and courier items.
- Respond to routine inquiries and direct requests to the appropriate area for follow-up.
- Support administrative processes related to program applications, verification activities, and client documentation.
- Ensure confidential and sensitive information is handled appropriately and securely.
- Assist with special projects and other administrative duties as assigned.
Knowledge, Skills, and Abilities
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong verbal and written English communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with Microsoft Office applications and electronic document management systems.
- Ability to work independently and collaboratively in a team environment.
Journal
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