Posted 17 days ago
Administrative Assistant - PT
@ Wood Automotive Group
Calgary, Alberta
SIGNALS
Overview
Wood Automotive Group is hiring a part-time Administrative Assistant at its Head Office to support the Executive Assistant and executive team with daily office operations. The role covers travel and logistics booking, phone and email handling, supply ordering and meeting coordination. Required schedule is Monday, Wednesday and Thursday, 8:30am to 5:00pm, and a valid AB driver's licence with a clean driver's abstract is required.
Responsibilities:
- Book domestic and international flights, hotels and transportation
- Maintain phone lists and vehicle tracking
- Answer and direct calls, emails and correspondence
- Order supplies and coordinate with vendors
- Assist with meetings, events and ticket management
Requirements summary:
- Proven administrative assistant experience
- Experience booking travel and coordinating logistics
- Strong organization and time-management skills
- Proficiency in Microsoft Office
- Valid AB driver's licence and clean driver's abstract
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-27
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 5+ years |
| Schedule | day |
| Travel | air: minimal · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required |
| Background checks | driving record |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Wood Automotive Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 7 |
Job description
The Wood Automotive Group is looking for a Part-Time Administrative Assistant to join our Head Office team!
We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support the Executive Assistant as well as the Executive team with daily office operations. The ideal candidate is proactive, reliable, and able to manage multiple tasks efficiently.
The ideal candidate will have at least five years’ administrative experience with strong communication skills, and the ability to prioritize and adapt when handling multiple tasks. Superior organization and a strong background in Microsoft Office Suite are also required.
Required schedule: (Monday/Wednesday/Thursday - 8:30am – 5:00pm)
Key Responsibilities
Are you the kind of person who wants to make a difference in their community, and build a solid career with a growing organization? Consider joining Wood Automotive Group. For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing and quality products. Committed to education and community, we are proud sponsors of many organizations such as: the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.
We thank all candidates for their interest. Only those selected for interviews will be contacted.
APPLY NOW
Apply with Indeed
We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support the Executive Assistant as well as the Executive team with daily office operations. The ideal candidate is proactive, reliable, and able to manage multiple tasks efficiently.
The ideal candidate will have at least five years’ administrative experience with strong communication skills, and the ability to prioritize and adapt when handling multiple tasks. Superior organization and a strong background in Microsoft Office Suite are also required.
Required schedule: (Monday/Wednesday/Thursday - 8:30am – 5:00pm)
Key Responsibilities
- Coordinate and book domestic and international flights, hotels, and transportation for employees as needed
- Maintaining the phone lists and vehicle tracking
- Provide general administrative support such as document preparation and scheduling
- Answer and direct phone calls, emails, and other correspondence
- Order office, kitchen, and bathroom supplies and coordinate with vendors as needed
- Assist with coordinating meetings (Food orders, room bookings, necessary AV equipment)
- Assist with event planning and ticket managing
- Acting as a back-up to the Executive Assistant
- Other duties as assigned
- This list is not necessarily an exhaustive description of the duties and responsibilities associated with the job. Other duties or responsibilities may be required, as per Management discretion*
- Proven experience as an Administrative Assistant or in a similar role
- Experience booking travel and coordinating logistics
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel) or similar tools
- Ability to handle sensitive information with confidentiality
- Attention to detail
- Multitasking and prioritization
- Problem-solving skills
- Professional demeanor
- Valid AB driver’s license and a clean driver’s abstract
Are you the kind of person who wants to make a difference in their community, and build a solid career with a growing organization? Consider joining Wood Automotive Group. For over 40 years, we have worked hard providing unparalleled customer service, competitive pricing and quality products. Committed to education and community, we are proud sponsors of many organizations such as: the SAIT Automotive Business Administration program, KidSport, the PREP program, The Salvation Army, the SSUBI ("Hope") Foundation and the Rogers Charity Classic.
We thank all candidates for their interest. Only those selected for interviews will be contacted.
APPLY NOW
Apply with Indeed
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