Administrative Coordinator -Pointe Claire

This is an exciting time to join our team. As we continue to expand our portfolio, development activities, and investment platform, we are seeking an Administration Coordinator who is eager to grow alongside the organization and play a key role in its future success.

A family office with over 40 years of history in real estate ownership, investment, and development. Built on entrepreneurial values and long-term relationships, we are focused on creating lasting value through strategic investments and hands-on asset management.

Our real estate portfolio includes a collection of anchored and necessity-based commercial strip centres located throughout the Greater Montreal, Toronto, and Ottawa markets.

We are also actively developing a pipeline of purpose-built residential rental communities across Montreal and Toronto, helping to meet the growing demand for high-quality housing.

Advantages
•Monday-Friday 8AM-5PM (Flexible start time)
•Competitive salay 65,000-75,000$ (based on experience)
• Work directly with an experienced and engaged leadership team
• Be part of a growing real estate and investment platform
• Gain exposure to real estate, investments, operations and business development
• Take on increasing responsibility as the organization expands
• Contribute meaningfully in a collaborative and entrepreneurial environment

Responsibilities
Administrative & Leadership Support
• Manage calendars, meetings and scheduling for senior leadership
• Coordinate travel arrangements, accommodations and itineraries
• Serve as a professional first point of contact for incoming calls, ensuring inquiries are handled or directed appropriately.
• Prepare correspondence, presentations, reports and meeting materials
• Track action items and ensure timely follow-up on key initiatives • Coordinate signatures, document approvals and organized digital filing systems
• Collaborate with Lease administration and Property Management team • Provide administrative and operational support across the team, including support for growing business initiatives
• Coordinate information flow between team members and external stakeholders

Marketing & Communications
• Assist with marketing materials, presentations and corporate communications
• Coordinate with internal & external marketing and creative partners

Qualifications
• Fluency in both French and English is required • Exceptional organizational and time-management skills
• Proficient with AI tools such as Microsoft Copilot, ChatGPT, Agents, Claude
• Strong Microsoft 365 skills, including Outlook, Teams, Word, Excel and SharePoint
• Strong written and verbal communication abilities
• Excellent attention to detail and dependable follow-through, ability to work independently while collaborating effectively with others Preferred Experience
• Three or more years of experience in administration, operations, project coordination or a similar role
• Experience in real estate, investment, professional services or a family-office environment
-English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or to arrange a meeting or send us your resume by email at [email protected] / [email protected] /

Add us on LinkedIn:
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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