Administrative Officer

Department: Food Science
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Reporting to the Chair of Food Science (FOOD) and the Director of Business Operations, the Administrative Officer is responsible for the day-to-day operations of the Department of Food Science. This role is accountable for the development and management of administrative processes including business operations, human resource management, facilities management and developing strategies and systems to achieve the department's financial goals, monitoring and managing operating budgets and research accounts, and overseeing revenue generation activities. The Administrative Officer has supervisory responsibilities for USW staff.

Duties and Responsbilities

• Manage all unit budgets, financial processes and financial analysis for the Chair, College and University including academic, research and teaching budgets;
• Prepare financial reports regularly, investigate and report variances and recommend financial strategies;
• Manage all unit human resource functions including reviewing of job fact sheets, advising on personnel matters and verifying reports;
• Oversee daily administrative operations and facilities management;
• Ensure compliance with University and College policies and procedures;
• Liaise with University and College offices as appropriate;
• Supervise staff who provide human resource support, academic support, and procurement support.

Requirements

• Completion of a three-year college diploma in Business Administration or a related field.
• A professional accounting designation is preferred with at least three years related work experience or an equivalent combination of education and experience.
• Previous leadership experience and supervisory responsibilities.
• Experience in financial and human resource management.
• Analytical ability and critical thinking.
• Excellent communication and interpersonal skills.
• Problem solving and ability to work independently.
• A strong working knowledge of University of Guelph policies and procedures, as they relate to a diverse teaching/research unit, would also be considered an asset.
• The ideal candidate possesses high-level skills spanning: organization, communication, strategic planning, team-building, service orientation, analysis, professional judgment, tact, diplomacy; and, the ability to work both pro-actively and re-actively under tight time-frames and competing priorities; proficient computer skills including Excel, Word, and Financial Reporting Systems, as well as strong analytical, financial and management skills are essential to this position.

Employee Type: Regular
Position Number: 10123017
Classification: P&M FT- Band 03
Professional/Managerial Salary Bands
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 11/12/2026
Closing Date: 11/19/2026