Administrative Secretary

Job Title: Administrative Secretary
Work location: Champlain College Saint-Lambert
Department: Financial Services
Reporting to: Coordinator, Financial Services
Position Status: Full-Time Replacement
Salary Scale: Between $25.86 to $29.83 per hour
Anticipated Start Date: As soon as possible
Expected Duration of Employment: Until the return of the incumbent
Work Schedule: Monday to Friday from 8:30 a.m. to 4:30 p.m. (35 hours per week)
Posting Period: 2026-11-02 to 2026-11-08 23:59

POSITION
Champlain College Saint-Lambert is seeking the services of an Administrative Secretary for a full-time replacement position in the Financial Services office.

FUNCTIONS
Reporting to the Coordinator of Financial Services, the incumbent will perform a variety of secretarial tasks, of which the primary clients are the faculty members.

MAIN RESPONSIBILITIES
1. Perform administrative tasks including daily correspondence, and assist the Coordinator of the service.
2. Type letters and proof read course outlines for faculty.
3. Assist faculty with the transfer of course material to online tools (eg. Moodle).
4. Transcribe student comments from Course Evaluations for presentation.
5. Assist faculty by maintaining records of funds collected by and/or from students related to activities and fundraising.
6. Participate in preparation of reports required by the service.
7. Participate in the selling of parking passes.
8. Establish procedures for recurring tasks.
9. Prepare travel arrangements and process expense requisitions and professional development requests.
10. Maintain record of faculty professional development disbursements and prepare reports of same.
11. Replace the staff at the Information Desk daily, during lunch, breaks and other absences.

REQUIREMENTS
Education
Must possess a diploma of vocational studies (D.E.P.) in an appropriate specialty or a secondary school diploma (D.E.S.) or have a diploma or an attestation of studies that is recognized as equivalent by the competent authority.

Experience
Must possess at least four (4) years pertinent experience.

Competencies
Must be able to communicate proficiently in both English and French, orally and written.
Must be proficient with Microsoft Word, Excel, PowerPoint and Adobe Acrobat.
Must possess excellent interpersonal skills.

Required Tests
Candidates will be required to submit to language tests as well as Word and Excel

BENEFITS OF WORKING AT CHAMPLAIN COLLEGE
Vacation and statutory holidays
Medical insurance (after six months)
Sick bank (after six months)
Retirement plan (RREGOP) and group health insurance
Short term and long term disability insurance
Summer hours
Access to the sports center and fitness classes
Professional development and training
Employee assistance program
Onsite cafeteria services ($)
Onsite specialized services such as Physiotherapist, Osteopath, Kinesiologist, Orthopedist, Certified Athletic Therapist, Sport Medicine doctors and sport nutritionist ($)
Proximity to the Longueuil metro station and onsite parking ($)

COMMENTS
The selected incumbent will be required to work in English in order to better serve faculty, staff and students.
Please note that a CV and cover letter are mandatory with your application.
We thank all applicants for their interest, however only those selected for an interview will be contacted.

Want to learn more about working at Champlain College? Visit the Careers section of our website: Join Our Team - Champlain College - Saint Lambert

Champlain College Saint-Lambert, a constituent college of Champlain Regional College, hires on the basis of merit and is strongly committed to equity, diversity and inclusiveness within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities.