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Administrative Secretary, Secondary

@ Calgary Catholic School District

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Calgary, Alberta

Full-time1+ years experience
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SIGNALS

Overview

Calgary Catholic School District is hiring a full-time Administrative Secretary for a secondary school. The role supports administration, staff, students and parents with office processes, records and scheduling. The posting asks for a high school diploma and six months of related experience, and closes November 9, 2026.

Responsibilities:

  • Support principal, students and personnel
  • Manage office processes such as bookings, filing, reports and attendance
  • Maintain student records and files
  • Welcome and organize guest teachers and visitors
  • Respond to requests for information from staff, students, parents and public

Requirements summary:

  • Minimum high school diploma
  • Six months related experience
  • Experience with Calgary Catholic's Student Information System preferred
  • Secretarial certificate or diploma preferred
  • Proficient with Microsoft Office, desktop publishing and accounting software
  • Excellent communication, organization and interpersonal skills

Tools & skills

Microsoft OfficeStudent Information SystemAccounting softwareDesktop publishing software
Source and dates

Employer career site / ATS feed · phenom

Employer posting date
2026-11-05
First seen by our source
2026-11-05
Source record updated
2026-11-05

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience1+ years
Hours per week40 (estimated)
Scheduleday
Travelair: none · ground: none
Work settingSchool, Office
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish
EducationHigh school (required), College diploma (preferred)
Fields of studySecretarial studies

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Calgary Catholic School District

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Job description
Job Requirements

This posting will close November 9, 2026 at 11:59PM.

The Administrative Secretary, Secondary provides clerical and administrative support to administration, personnel, parents, students, and members of the public. The Administrative Secretary works in a collaborative and coordinated manner with personnel within the school.

Specific Accountabilities

  • Provides service and support to the Principal, students and personnel
  • Manages office processes and procedures such as bookings, filing, reports, attendance, report cards, etc.
  • Facilitates scheduling of meetings
  • Maintains student records and files
  • Welcomes and organizes Guest (Substitute) Teachers; welcomes and assists visitors
  • Responds to requests for information from personnel, students, parents and members of the public

Qualifications

  • Minimum High school diploma
  • Six (6) months related experience
  • Experience with Calgary Catholic’s Student Information System preferred
  • Familiarity working with Calgary Catholic’s databases and general knowledge of Calgary Catholic operations preferred
  • Secretarial certificate/diploma preferred
  • Proficient with Microsoft Office, desktop publishing, and accounting software
  • Excellent communication, organization and interpersonal skills


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