Buyer - Systems Track

About the Project:

The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

Position Overview:

TRP has a current vacancy for an experienced Buyer – Systems Track to support procurement activities for the Systems and Rail scope of the ECWE SRS package.

Reporting to the Procurement Manager – Systems Track, the Buyer will be responsible for executing day-to-day purchasing activities for assigned systems, rail, equipment, materials, components, and specialist services.

The Buyer will work closely with Procurement, Systems Engineering, Rail/Track, Construction, Commercial, Quality, Project Controls, Logistics, Warehouse, and supplier teams to obtain materials and services in accordance with approved specifications, budgets, schedules, quality requirements, and contractual conditions.

The successful candidate will have strong purchasing experience within major construction, infrastructure, rail, transit, industrial, electrical, mechanical, or systems environments and will be comfortable managing multiple purchase orders, supplier relationships, quotations, deliveries, documentation, and procurement priorities simultaneously.

Key Responsibilities:

Purchasing & Procurement Execution

• Execute purchasing activities for assigned Systems Track procurement packages.
• Prepare and issue Requests for Quotation (RFQs), purchase requisitions, purchase orders, and related procurement documentation.
• Obtain competitive quotations from qualified suppliers and vendors.
• Review quotations for pricing, lead times, commercial terms, exclusions, delivery requirements, and compliance with specifications.
• Coordinate purchasing activities in accordance with approved procurement strategies and delegated authorities.
• Ensure purchases are made in accordance with project requirements, approved budgets, and procurement procedures.
• Maintain accurate purchasing records and status trackers.
• Follow up on outstanding quotations, approvals, purchase orders, and supplier commitments.
• Escalate procurement issues, delays, and risks to the Procurement Manager.

Rail & Systems Procurement

Support purchasing activities associated with technically complex rail and systems requirements, which may include:

• Rail and track components.
• Signaling and train control equipment.
• Communications and telecommunications equipment.
• Electrification and electrical systems components.
• Overhead catenary system (OCS) components.
• Traction power equipment and components.
• SCADA and control-system equipment.
• Systems integration materials and equipment.
• Specialized installation tools and equipment.
• Testing and commissioning equipment.
• Systems spare parts and consumables.
• Specialist engineering, testing, inspection, and technical services.

Work with technical teams to ensure purchased items accurately reflect approved specifications, drawings, bills of materials, technical data sheets, and project requirements.

RFQ & Quotation Management

• Prepare RFQs using approved procurement templates and technical information.
• Identify appropriate suppliers in accordance with approved vendor lists and sourcing strategies.
• Issue RFQs and monitor supplier responses.
• Coordinate supplier questions and clarification requests with Engineering, Construction, Quality, and Procurement.
• Review quotations for completeness and commercial compliance.
• Prepare quotation comparison sheets and bid tabulations.
• Identify pricing discrepancies, exclusions, substitutions, and deviations.
• Coordinate commercial clarifications with suppliers.
• Maintain clear records of quotations and supplier correspondence.

Purchase Orders & Commercial Administration

• Prepare purchase orders based on approved procurement documentation.
• Ensure purchase orders accurately reflect agreed scope, pricing, quantities, delivery dates, payment terms, warranties, and other commercial conditions.
• Confirm appropriate approvals are obtained prior to issuing purchase orders.
• Maintain purchase-order logs and commitment information.
• Process purchase-order amendments and revisions as required.
• Coordinate with Commercial and Finance teams regarding changes, credits, invoices, and payment issues.
• Monitor purchase-order values against approved budgets.
• Identify potential cost overruns or commercial issues and escalate accordingly.
• Support the Procurement Manager with procurement reports and commercial analysis.

Supplier Management

• Establish and maintain professional working relationships with suppliers and vendors.
• Communicate purchase requirements, delivery expectations, documentation requirements, and project priorities.
• Follow up with suppliers to ensure commitments are understood and maintained.
• Monitor supplier performance related to cost, quality, delivery, documentation, and responsiveness.
• Maintain supplier contact information and procurement records.
• Support supplier prequalification and onboarding activities.
• Assist with supplier performance reviews and corrective actions.
• Escalate recurring supplier performance issues to the Procurement Manager.

Expediting & Delivery

• Monitor supplier lead times and committed delivery dates.
• Maintain an expediting tracker for critical and long-lead items.
• Follow up regularly with suppliers regarding manufacturing, testing, shipment, and delivery status.
• Identify potential delays before they affect construction activities.
• Coordinate with Logistics, Warehouse, and Site teams regarding delivery requirements.
• Confirm delivery dates against construction schedules and material requirements.
• Support recovery plans for delayed or at-risk materials.
• Coordinate delivery documentation, packing lists, shipping information, and certificates.
• Escalate critical procurement delays to the Procurement Manager.

Long-Lead & Critical Items

• Support identification and tracking of long-lead and critical Systems Track items.
• Maintain current information regarding supplier lead times, production schedules, and expected delivery dates.
• Coordinate early procurement requirements with Engineering and Construction.
• Monitor procurement activities that could affect installation, testing, integration, or commissioning.
• Support expediting activities for critical-path items.
• Maintain accurate status reporting for long-lead procurement.
• Escalate potential schedule impacts promptly.

Technical Coordination

• Work closely with Systems and Track Engineering teams to understand technical purchasing requirements.
• Ensure supplier quotations and proposed products comply with approved specifications.
• Coordinate technical clarification requests with the appropriate Engineering or Technical Lead.
• Track supplier technical submissions where required.
• Confirm that supplier documentation is received and routed for technical review.
• Identify discrepancies between supplier proposals and project requirements.
• Ensure approved substitutions or alternatives are properly documented before purchase.
• Support procurement activities associated with design changes and evolving requirements within the PDB environment.

Quality & Supplier Documentation

• Ensure purchase orders include applicable quality requirements.
• Coordinate supplier submission of certificates, test reports, inspection documentation, manuals, warranties, and other required records.
• Work with Quality teams regarding supplier inspections and testing requirements.
• Track documentation required before shipment, delivery, installation, or acceptance.
• Support Factory Acceptance Testing (FAT), inspections, and other supplier quality activities where applicable.
• Follow up on outstanding non-conformance documentation.
• Ensure procurement records support project quality and turnover requirements.

Logistics & Materials Coordination

• Coordinate with Logistics and Warehouse teams to support timely receipt of purchased materials and equipment.
• Confirm delivery locations, site access requirements, unloading requirements, and delivery windows.
• Provide suppliers with appropriate delivery instructions.
• Coordinate with Warehouse teams regarding receiving requirements and documentation.
• Track materials from purchase order through delivery.
• Assist in resolving shortages, damaged materials, incorrect deliveries, or incomplete shipments.
• Support coordination of special transportation or handling requirements for oversized or sensitive systems equipment.

Inventory & Material Control Support

• Coordinate with Stores/Warehouse personnel regarding expected deliveries.
• Provide visibility of upcoming material requirements.
• Assist with reconciliation of purchase orders, deliveries, packing lists, and receiving records.
• Support identification of surplus, obsolete, or excess materials.
• Ensure material traceability requirements are communicated to suppliers where applicable.
• Support tracking of critical spares, specialty components, and commissioning materials.

Cost & Procurement Reporting

• Maintain accurate procurement trackers for assigned packages.
• Track RFQs, quotations, purchase orders, commitments, delivery dates, and outstanding actions.
• Prepare procurement status reports for the Procurement Manager.
• Support procurement cost comparisons and savings analysis.
• Identify price changes, market increases, and supplier cost risks.
• Assist with monthly procurement reporting and forecasting.
• Maintain accurate data within procurement and project-management systems.

Change & Expediting Support

• Support procurement activities arising from approved design or construction changes.
• Obtain revised supplier pricing and lead-time information.
• Coordinate quotation revisions and purchase-order changes.
• Maintain documentation supporting procurement changes.
• Identify the potential cost and schedule implications of procurement changes.
• Escalate changes requiring commercial or management review.

Procurement Compliance & Documentation

• Ensure purchasing activities comply with TRP procurement policies and procedures.
• Follow approved purchasing authorities and approval processes.
• Maintain complete and auditable procurement records.
• Ensure appropriate documentation is retained for RFQs, quotations, evaluations, purchase orders, amendments, correspondence, and supplier performance.
• Support internal and external procurement audits when required.
• Maintain confidentiality of commercial and supplier information.
• Promote consistent procurement practices across assigned Systems Track packages.

Cross-Functional Coordination

Work closely with:

• Procurement Manager – Systems Track.
• Procurement and Supply Chain teams.
• Systems Engineering.
• Rail/Track Engineering.
• Systems Construction.
• Construction Management.
• Commercial and Contracts.
• Project Controls.
• Quality.
• Logistics.
• Stores/Warehouse.
• Finance.
• Document Control.
• Suppliers, manufacturers, subcontractors, and specialist vendors.

Ensure procurement activities remain aligned with design development, construction sequencing, installation requirements, testing, commissioning, and project schedule.

Project Closeout

• Support procurement closeout for assigned purchase orders.
• Confirm all materials, equipment, documentation, warranties, manuals, certificates, and spare parts have been received.
• Resolve outstanding supplier invoices, credits, claims, and purchase-order balances.
• Support final reconciliation of purchase orders.
• Ensure procurement records are complete and properly archived.
• Assist with supplier performance evaluations and lessons learned.
• Support closeout of outstanding procurement actions prior to project handover.

Qualifications:

• Experience with property and land acquisitions to facilitate infrastructure projects
• Experience with relevant Authorities Holding Jurisdiction permitting requirements and process
• Knowledge of and experience acquiring permits, licenses, and approval requirements for major infrastructure and transit infrastructure projects.
• Understanding of licenses, agreements, and approvals required for Property and Land, including but not limited to Easements, License Agreements, Permits to Enter.
• Understanding of property and land acquisition processes.
• Knowledge of relevant legislation, procedures, and permit requirements, including the Ontario Water Resources Act, Ontario Building Code (OBC), Planning Act (Ontario), Metrolinx Act, 2006 (Ontario), Municipal Act (Ontario), Conservation Authorities, railway corridor infrastructure, and related construction projects.
• Bachelor’s degree in engineering, architecture, urban planning, environmental science or related field.
• Minimum of 3-5 years of professional experience.
• Experience in the design and/or construction industry or major infrastructure project is considered an asset.
• Working knowledge of commonly used desktop applications such as MS Office, Bluebeam, AutoCAD, and Sharepoint.
• Interpersonal and excellent communication skills.
• Ability to work independently in high-paced environments.
• Candidacy for Professional designation is an asset such as P. Eng, P. Geo, RPP, PMP, OAA, or any other project Management.
• Working knowledge of design and construction industry practices.
• Sound knowledge of regulatory requirements, third-party permits, and approval processes, as well as environmental and property approvals pertinent to large infrastructure and transit projects.
• Sound judgment, excellent problem-solving skills, and exceptional attention to detail.
• Ability to liaise with consultants, contractors, and Governmental Authorities.

What TRP Can Offer You:

• Competitive Salary
• Medical, dental, and vision insurance
• Employer Matching Retirement Program
• Life insurance

At TRP, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.