Clinical Research Coordinator

Job Title

Clinical Research Coordinator

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 3

Job Family Group

Staff - Non Union

Department

MS MRI and MS NMO Research Division of Neurology | Department of Medicine | Faculty of Medicine

Compensation Range

$4,845.17 - $5,713.66 CAD Monthly

Job End Date

January 3, 2028

Posting End Date

November 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This position is a one (1) year fixed term position. However, there is a possibility of renewal.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The MS MRI group within the Division of Neurology in the Department of Medicine is seeking a full time Clinical Research Coordinator to be involved with several active research projects involving patients with Multiple Sclerosis.

The successful candidate will be responsible for preparing and submitting research ethics applications, creating and organizing study documents, and performing study procedures. They will also contact patients, explain the goals and details of ongoing research projects, and obtain consent for participant enrollment. Additionally, they will ensure that samples and data are properly collected and stored.

Organizational Status
The Clinical Research Coordinator will report to the Principal Investigator (PI) and Translational Research Manager. The coordinator will also interact with members of the MS MRI group including neurologists, physicists, fellows, research assistants and graduate students. Once trained, the coordinator will work independently on assigned tasks, while decision-making will be done in consultation with the PI and Translational Research Manager. Additionally, the coordinator will have contact with internal and external collaborators and ethics boards.

Work Performed

• Coordinate daily study operations including monitoring recruitment progress and participant retention, identifying strategies to enhance enrollment and efficiency, obtaining consent, and visit scheduling
• Ensure that all aspects of study are performed within International Conference on Harmonization (ICH), Good Clinical Practice (GCP) and Tri-Council guidelines, as well as institutional, site and study specific Standard Operating Procedures (SOPs)
• Prepare research ethics submissions, maintain accurate records of REB approvals, and submit renewals and amendments as required
• Develop study data collection forms for implementation on REDCap or other related programs
• Develop study advertisement, promotional and instructional material for study participant recruitment. Educates study participants on protocol requirements, schedules and data collection tools.
• Prepare and organize materials (e.g., study documents, collection kits) for initial and ongoing patient follow up study visits
• Maintain study related documents and databases ensuring accuracy and completeness
• Assist with blood sample collection as needed (venipuncture training provided)
• Collect and enter research data into REDCap in a timely and accurate manner. Analyze data and prepare abstracts and manuscripts for publication for research projects as needed
• Communicate study updates to the Translational Research Manager on a regular basis; attend bi-weekly lab meetings
• Contribute to study reports and meeting agendas
• Performs other related duties as required

Consequence of Error/Judgement
The individual will need to exercise independent judgment and feel comfortable working with a diverse team. Exercising poor judgment and lack of appropriate consultation with other team members can compromise the trust of research participants, the results of research projects, and may lead to concerns about research credibility. Poor decisions may be damaging to the reputation of and cause financial loss to the Principal Investigator, MS MRI group, and the University.

Supervision Received
The coordinator will report to the PI and Translational Research Manager.

Supervision Given
The coordinator may provide supervision and guidance to research assistants and graduate students.

Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience in clinical research, as a research assistant or the equivalent combination of education and experience preferred
• Venipuncture certification and experience is an asset
• Completion of relevant clinical research courses or tutorials (i.e., TCPS 2, GCP, UBC REB) is also an asset
• Experience in clinical research data collection and interacting with patient populations in a respectful and confidential manner.
• Ability to communicate effectively verbally and in writing.
• Effective interpersonal and problem-solving skills, and the ability to participate in a collegial manner with the team
• Self-motivated with demonstrated ability to show initiative and sound judgment.
• Ability to effectively use MS Word, Excel, Outlook, Internet searches at an advanced level
• Experience with REDCap is an asset; experience with statistical software is an asset.
• Effective critical thinking skills and understanding of complex data management principles
• Ability to maintain accuracy and attention to detail
• Ability to work effectively independently and in a team environment
• Ability to prioritize and work effectively under pressure to meet deadlines
• Ability to manage multiple tasks and assignments
• Ability to supervise/mentor research assistants and students
• Flexibility to adjust to scheduling changes