CLK 09R - Administrative Assistant

The Team
The Provincial Field Services team at Ministry of Transportation & Transit supports the delivery of highway construction and rehabilitation projects across the province, including planned work and emergency response. The team brings together people with different skills and experience to help maintain and improve provincial highways, working collaboratively to support safe, reliable and effective services for the public. The team values respect, inclusion and teamwork, creating a workplace where everyone can contribute and feel supported.

The Role
As the Administrative Assistant, Provincial Field Services, you will provide essential administrative, financial and operational support to help the team run smoothly and deliver its programs effectively. You will coordinate correspondence, records, meetings, travel, financial documentation and office operations while supporting human resources, payroll and other business needs. This role is well suited to someone who is organized, adaptable and committed to providing respectful, accessible and professional service to colleagues, government partners and the public.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent AND related experience; OR
• An equivalent combination of relevant experience, education and/or training.
• Valid Class 5 BC Motor Vehicle License or equivalent.

Related experience must include all of the following:

• Experience in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Two years clerical/administrative support experience.
• Records management system experience.
• Experience dealing with complex schedules, and scheduling\payment systems.

Preference may be given to those applicants with the following:

• PeopleSoft (CHIPS) for HR, pay and benefit inquiries and training administration.
• ARCS/ORCS records management system experience.
• Time and Leave Administration, experience dealing with complex schedules.
• Experience editing and maintaining websites using CMS Lite.

Willingness Statements:

• You must be willing and able to travel throughout the Province of BC.

For questions regarding this position, please contact [email protected].

About this Position:
This position requires full-time, in-person work at one of the physical locations listed.
An eligibility list may be established to fill future temporary and/or permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

Join the BC Public Service, a Canada’s Top 100 Employers award winner that offers diverse career opportunities in more than 200 occupations across 280 communities throughout British Columbia. You'll enjoy competitive benefits, a healthy work-life balance, and meaningful work that supports your professional growth. Build your career in beautiful British Columbia.

How to Apply:
Your resume and/or cover letter must clearly show that you meet the education and experience requirements. Highlight the required qualifications and support them with specific examples, such as your responsibilities, projects you've worked on, or accomplishments. Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.