Posted 3 months ago
Commercial Leasing Coordinator
@ Hamilton Recruiting
Ottawa, Ontario
Overview
Hamilton Recruiting is hiring a Commercial Leasing Coordinator for a family-owned commercial real estate company with over 65 years of history, managing a roughly 400,000 sf retail, industrial and office portfolio in Ottawa. The role covers the full leasing cycle, tenant relationships and admin support, with in-office work, a salary of $55,000-$75,000 plus a discretionary bonus, and a 2:30 p.m. Friday finish in summer.
Responsibilities:
- Prepare offers to lease, leases, amendments and LOIs
- Manage tenant relationships and retention
- Show available space and coordinate fit-ups
- Maintain online listings and marketing materials
- Support A/P and A/R and office administration
Requirements summary:
- At least two years of commercial leasing or property management experience
- Ability to read and interpret lease language accurately
- Undergraduate or college education preferred, with a relevant designation an asset
- Working knowledge of Excel
- Yardi experience and Ottawa market knowledge are assets
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · crelate
- Employer posting date
- 2026-08-19
- First seen by our source
- 2026-10-16
- Source record updated
- 2026-10-16
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Sales |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: minimal |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Perks mentioned | Generous paid time off, Performance bonus, Transit support |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Hamilton Recruiting
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
In a perfect world, the most talented candidates and premium career opportunities would come looking for you. In today's corporate marketplace, the reality is very different - competition is fierce and resources are scarce. Finding top talent demands expertise, discretion, creativity and dedicated time. Public job boards and long lists of job requirements provide a fraction of the picture, and rarely result in great opportunities for either companies or candidates. Hamilton Recruiting is a specialized recruiting service which offers a high value alternative and fresh perspective to traditional recruiting firms. It is our mission to connect talented people with career growth opportunities at strong companies, based on ethical and honest communications with all parties. We will listen carefully to understand past successes and challenges and work hard to place people for long term success and growth. We use our best efforts to leverage experience, extensive network and specialized knowledge in every transaction. Much value is placed on creating strong, long-term relationships with all clients. Prior experience in diverse areas of the commercial real estate sector contribute to a unique perspective on the hiring process from both sides of the table. PEOPLE will come first and FIT will be of key importance - always. This philosophy will be evident throughout the entire transaction. Let's start with a quick conversation about how we can help you.
- LinkedIn followers
- 2,866
- People associated on LinkedIn
- 2
- Reported office locations
- 78 George Street, Suite 204, Ottawa, Ontario K1N 5W1, CA
- Other recorded names
- Hamilton Recruiting
- Specialties
- Executive Search
- Private Sector Recruitment
- Employee Training and Development
- and Consulting
- Profile identifies a recruitment agency
- Yes
In a perfect world, the most talented candidates and premium career opportunities would come looking for you. In today's corporate marketplace, the reality is very different - competition is fierce and resources are scarce. Finding top talent demands expertise, discretion, creativity and dedicated time. Public job boards and long lists of job requirements provide a fraction of the picture, and rarely result in…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Headquarters | Ottawa, Ontario |
| Organization type | Self-Employed |
| Year founded | 2018 |
| Specialties | Executive SearchPrivate Sector RecruitmentEmployee Training and Developmentand Consulting |
| Open jobs on Jobsy | 5 |
| View page |
Ottawa, ON | Full-Time, Permanent
Are you a detail-obsessed relationship builder who takes real pride in getting a lease right the first time? Do you want to play a key role with a commercial team where you will work directly alongside ownership and see the direct impact of your work on a growing portfolio?
Our client, a highly respected, family-owned commercial real estate company with over 65 years of history in development, construction, leasing, and property management, is seeking a Leasing Coordinator to help run the leasing side of a growing retail, industrial, and office portfolio of roughly 400,000 sf. This is a lean, entrepreneurial office where ownership is closely involved day-to-day, and where the scope of the role will be shaped around the right candidate's experience.
Your New Role
You will coordinate the full leasing cycle - preparing Offers to Lease, leases, amendments, LOIs and proposals, tracking activity and correspondence, coordinating negotiations, renewals and terminations, and showing available space. You will manage tenant relationships and assist with fit-ups, coordinate trades and site inspections, and support service agreements, maintenance scheduling, and collections follow-up. You will also maintain listings online, prepare marketing materials, liaise with architects and designers on space planning, and take on the market research, reporting, and administrative work -including some A/P and A/R support - that keeps a small office running.
The level of the role will be tailored to the successful candidate's experience, with significant opportunity for growth as the portfolio continues to expand.
Keys to Success
The successful candidate will have at least two years of commercial leasing, property management, or brokerage experience, with proven comfort reading and interpreting lease language - accuracy matters enormously here. An undergraduate or college background, ideally paired with a relevant designation, is preferred, along with working knowledge of Excel; prior exposure to Yardi and familiarity with the Ottawa commercial market are assets.
The person who will thrive here genuinely values relationships and tenant retention over a hard-sell approach - someone with steady judgment, a bit of hustle, and the willingness to pitch in wherever the team needs help, even outside the job description. This is a close-knit, family-run office that works hard and enjoys itself -heads-down and precise on the accounting side, engaged and out talking to tenants on the leasing side -and where ownership is genuinely part of the day to day.
What We Offer
This is an excellent opportunity for stability and development, with a professional environment and growing portfolio. Our client offers a great compensation package with a salary range of $55,000-$75,000, commensurate with experience, with a discretionary bonus tied to individual and company performance. The role includes free parking, medical and dental benefits, and three weeks of vacation to start. Work is to be completed in-office (no remote work) in beautiful suburban offices south-west of downtown core, with an early 2:30 p.m. finish on Fridays through the summer months. Please note that candidates may be asked to complete a job-related task as an assessment tool for the hiring company.
If you are interested in discussing this opportunity in greater detail, please forward a current copy of your resume. If this position isn’t quite the right fit, but you are open to considering other interesting career opportunities in commercial real estate, please contact us for a confidential discussion.
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