Coordinator, Events and Activations

Job Description

Calgary Economic Development (CED) is an opportunity-maker, helping to spark and fuel Calgary’s growth. Our mandate is to position Calgary for long term economic success, through the expansion, retention and attraction of companies, capital and talent. We offer a wealth of information to help everyone succeed and we tirelessly promote Calgary, in Canada and around the world. We are passionate about our role in shaping and sharing Calgary’s story - a place of blue sky thinking and unexpected opportunities.

Job Summary

As a part of Calgary Economic Development’s Brand, Marketing & Activations team , the Coordinator, Events & Activations works with internal clients, external vendors and the marketing and communications team to support the planning and execution of events and sponsorships promoting Calgary as the location of choice for business, investment and talent, and CED as a leading economic development agency.

Note: This is a full-time contract role.

Key Responsibilities:

• Support the planning and execution of CED’s annual signature events including Report to the Community and Economic Outlook.
• Support other events and activations such as, but not limited to, conferences, sponsorships, announcements and internal events in close collaboration with teams across the organization.
• Support project plans with internal clients to achieve desired outcomes.
• Work with external vendors to secure venues, book AV and catering, and other logistics as required.
• Utilize event software to execute virtual events and manage registration.
• Support the responsible management of event budgets.
• Write and develop content including event descriptions, invites, signage and website copy.
• Work with the marketing and communications team to find creative ways to bring Calgary’s brand – Blue Sky City – to life at events, including but not limited to selection of speakers, on site activations, promotional collateral, décor and more.
• Support event set-up and execution on site pre-event and day-of event.
• Attend events, providing support with materials placement, event logistics and preparing materials for event.
• Help evaluate the success of events by tracking metrics and feedback.
• Monitor the events inbox to respond to event inquiries.
• Maintain, organize and inventory event collateral including banners, signage, décor, and more.
• Working within an annual budget, select, order and manage the inventory for corporate and brand swag for events and the broader CED organization throughout the year.
• Other tasks as required throughout the year.
  

Let’s Talk About You

You’re a strategic thinker who enjoys tackling challenges with creativity and practical problem-solving. With solid experience in event and project management, you know how to deliver memorable experiences.

You’re passionate about our city and excited to support projects that enhance the vibrancy of our community. You thrive in collaboration, pay close attention to detail, consistently deliver top‑tier work, and excel in a fast‑paced environment.

Education

Bachelor’s degree in Marketing, Communications, Journalism, Public Relations or other similar field.

Experience

Minimum of 2 to 3 years of experience working in events.

Key Competencies

• Detail-oriented/strong attention to detail
• Effective time management
• Proficient with Microsoft Office applications, especially Excel and PPT.
• Design skills in Adobe Creative Suite (Photoshop, Illustrator, Dreamweaver, and InDesign) are an asset
• Innovative, creative, and hard-working
• Proven project management skills
• Strong writing and editing skills: Ability to write in clear and concise messages for various internal and external audiences

EDI Commitment Statement:

Calgary Economic Development celebrates diversity and is committed to advancing Equity, Diversity and Inclusion (EDI). Through EDI, we create a path to success for all our employees, where they have equal opportunity for advancement, have the voice to contribute to our collective growth and development and work in an inclusive environment.

We strongly believe in accessibility in the work we do and welcome requests to make the hiring process as accessible as possible. Accommodations are available for candidates on request during all aspects of the selection process. Please advise at any point and we will do our best to work with you to meet your needs.

Calgary Economic Development adheres to the Alberta Human Rights Code. We encourage applications from Indigenous peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions. Please be aware that Calgary Economic Development is committed to having a safe work environment.

To Apply:

Interested candidates should submit their cover letter and resume in confidence to: calgaryeconomic.bamboohr.com/careers by 03:00 pm, November 9, 2026.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.